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Request for Proposal - Chromebooks and Carts

Request for Proposal - Chromebooks and Carts

Objective: The Pointe Coupee Parish School District’s Objective is to obtain a two-year purchasing agreement for a minimum of 200 Chromebooks and 7 carts.   

Should a vendor propose a solution that does not meet the specifications listed in the RFP, the vendor must provide sufficient documentation that the District’s objective will be met with their solution.

 

Schedule of Events 

  •  Friday, April 27, 2018 - RFP Released and Proposal Window Opens
  • Tuesday, May 22, 2018 @1:15 p.m. - Proposals Due/ Public Bid Opening will follow 
  • Thursday, May 24, 2018  - Board approval to officially award winning offeror will be sought at the regularly scheduled board meeting
 
CLICK BELOW TO VIEW FULL RFP

 

 

CLICK BELOW TO DOWNLOAD APPENDIX A: BID RESPONSE FORM

Request for Proposal (RFP) Google Chromebooks
I. Objective: The Pointe Coupee Parish School District’s Objective is to obtain a two-year purchasing agreement for a minimum of 200 Chromebooks and 7 carts.   
Should a vendor propose a solution that does not meet the specifications listed in the RFP, the vendor must provide sufficient documentation that the District’s objective will be met with their solution.
II. Schedule of Events 
Friday, April 27, 2018 RFP Released and Proposal Window Opens
Tuesday, May 22, 2018 @1:15 p.m. Proposals Due/ Public Bid Opening will follow 
Thursday, May 24, 2018 Board approval to officially award winning offeror will be sought at regularly scheduled board meeting
III. Device Specifications 
a. Chromebooks
Operating System Google Chrome
Display Minimum of 13.3”
Battery Over 6.5 Hours
Storage Minimum of 16GB (Vendor shall specify if SSD or eMMC)
Wireless 802.11 a/c WiFi minimum 
Other Required Features Camera, HDMI, USB 3.0, USB 2.0, HDMI Port
There are no minimum spec on the process and graphics card; however, the vendor must provide this information.
b. Charging Carts
Min. Quantity: 7
Cart Features
o Locking Doors
o Cable Management for Power Cords
o Storage for 30 devices
o Ships assembled
IV. Licensing & Enrollment Services
a. All solutions should include:
i. Google Management Console License for each Device
ii. Asset Tagging (District will provide tags for the devices. The vendor will be responsible for tagging devices and providing a spreadsheet with the serial numbers and asset tags.)
iii. Google Enrollment Services: All devices should arrive enrolled in the District domain and ready for use. 
iv. Cart Setup: All carts shall ship wired with chargers.
V. Warranty
a. All solutions should contain a minimum of a three year warranty which includes accidental damage. Vendors should provide a description of the warranty claims process. 
VI. Proposal Submission and Format
a. Vendors shall provide one (1) hard copy and one (1) digital copy, either on CD or Flash Drive.  
SEALED proposal may be delivered via mail or in person to:
Lacey Morel Bueche
POINTE COUPEE PARISH SCHOOL BOARD
P.O. Drawer 579
New Roads, LA 70760
b. Vendors may elect to submit an electronic proposal at www.centralbidding.com.  
c. In accordance with local bid laws, the Pointe Coupee Parish School Board cannot accept proposals on days which are recognized as holidays by the United States Postal Service.
d. Response Requirements
Section 1: Proposal Response Form (Appendix A)
Section 2: Spec Sheets for items proposed or a comparable document
Section 3: Description of Warranty (include accidental damage protection here)
Section 4: Vendor References (minimum of 3)
ALL PROPOSALS MUST BE RECEIVED BY 1:15 PM ON TUESDAY, MAY 22, 2018.  LATE SUBMISSIONS WILL BE REJECTED.