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PCPSB Employee Technology Policies

FILE:  EFA

Cf:  EFBIFBGAII

COMPUTER AND INTERNET USE FOR EMPLOYEES

The Pointe Coupee Parish School Board, through the authority of the Superintendent and staff, shall establish appropriate guidelines for exploring and using Internet resources within the School Board to enhance learning and teaching activities.  Acceptable use of these resources shall be consistent with the philosophy, goals, and objectives of the School Board.  Any employee who wishes to use School Board computers, including the Internet and/or e-mail services, must sign the Pointe Coupee Parish Employee Computer and Internet Use Agreement agreeing to abide by all Board regulations.

The School Board shall incorporate the use of computer-related technology or the use of Internet service provider technology designed to block access or exposure to any harmful materials or information, such as sites that contain obscene, pornographic, pervasively vulgar, excessively violent, or sexually harassing information or material.  Sites which contain information on the manufacturing of bombs or other incendiary devices shall also be prohibited.  However, the School Board shall not prohibit authorized employees or students from having unfiltered or unrestricted access to Internet or online services, including online services of newspapers with daily circulation of at least 1,000, for legitimate scientific or educational purposes approved by the School Board.

INTERNET USAGE

Any use of the Internet that adversely affects its operation in pursuit of teaching and learning or jeopardizes its use or performance for other community members is prohibited and may result in loss of Internet privileges, suspension or other appropriate disciplinary action.  The provisions of this policy shall also apply to the use of private e-mail accounts when access is attained using School Board equipment or networks and to access attained through any authorized personal digital device while on School Board property.  The Pointe Coupee Parish School Board shall not condone the use of the Internet for any illegal or inappropriate activities and shall not be responsible for any such use by staff or students.

The School Board may suspend or terminate any privilege to use the Internet at any time solely at the School Board's discretion.  Any policies and/or regulations of the School Board defining use of the Internet serve as guidelines but do not warrant or guarantee access to or use of the Internet.  Consequently, the School Board may, at any time and in its sole discretion, end the privilege of any individual to use the Internet without notice, cause, or reason.

ACCOUNTABILITY

Faculty and staff use of school computers or the Internet shall be reserved for academic purposes and the conducting of business aspects of the school system.  All personnel using school computers or a computer network located on school property, or computers accessing the Internet shall be accountable for their use.  Teacher or class files on the network shall be treated as School Board property subject to control and inspection by School Board personnel.  Access codes or passwords shall be kept on file in a secured location by the principal or his/her designee in case an inspection is warranted.  Use of the Internet and/or any computers shall be considered a privilege and any inappropriate use may result in appropriate disciplinary action and loss of privileges to use School Board computers or the Internet.

UNAUTHORIZED AND ILLEGAL USE

Faculty and staff shall not be under direct supervision but must abide by School Board policy.  Tampering with selection menus, procedures, or icons for the purpose of misleading or confusing other users shall be prohibited.  Any use by any person of the Board's internal network that incurs expenses to the school other than the monthly user fees and rates shall be strictly prohibited.  Furthermore, the computer system shall not be used for commercial, political or religious purposes.

Use of the network for any illegal activities shall also be prohibited.  Illegal activities include (a) tampering with computer hardware or software, (b) unauthorized entry into computers and files (hacking), (c) knowledgeable vandalism or destruction of equipment, and (d) deletion of computer files.  Such activity is considered a crime under state and federal law.

SECURITY

Teachers and personnel who have computers in their charge shall be responsible for the security of those computers in terms of both hardware and software.  Computers must be secured such that students acting without the consent or supervision of a teacher or administrator cannot enter the system or the Internet.

REGULATIONS FOR COMPUTER USE

  1. The user shall abide by such laws, policies, regulations, and procedures concerning technology use in the Pointe Coupee Parish School Board.
     

  2. In general, employees are expected to communicate in a professional manner consistent with state laws governing the behavior of school employees and with federal laws governing copyright.  Electronic mail and telecommunications are not to be utilized for unauthorized disclosure, use and dissemination of personal identification or confidential information regarding any student or employee.

    1. Employees shall not post any e-mail or other messages or materials on school or Board networks or the Internet that are indecent, vulgar, lewd, slanderous, abusive, threatening, sexually harassing, or terrorizing.
       

    2. Employees shall not abuse or waste network resources through frivolous and non-educational use or send chain letters or annoying unnecessary letters to large numbers of people.

  1. The Pointe Coupee Parish School Board reserves the right to review any stored record files or programs to which users have access and will edit or remove any material which the School Board, through its Superintendent, or his/her designee, believes is in violation of its policies and procedures.  As a user of the School Board's technology and networks, including but not limited to the Internet, the user shall consent to the monitoring, access and review by the Superintendent or his/her designee of any stored electronic communications, including but not limited to E-mail transmission.
     

  2. Any software not created by the user is copyrighted.  A user shall not copy or distribute copyrighted or proprietary material without the written consent of the copyright holder nor violate copyright or patent laws or the license concerning computer software, documentation or other tangible assets.
     

  3. The user shall not install any software without consent from the appropriate supervisor.
     

  4. In consideration for the privilege of using the system, the user shall release the Pointe Coupee Parish School Board from any and all claims arising from the use/inability to use the technology systems and networks.
     

  5. The user shall agree to indemnify the Pointe Coupee Parish School Board for any loss suffered to the Board by reason of improper use of the system, and to compensate anyone harmed by the improper use of the system.
     

  6. The information provided through the technology systems and networks shall be offered as a service and shall not be a substitute for individual professional consultation.
     

  7. The proper use of any user ID/password which may be assigned is the ultimate responsibility of the individual whose name it has been assigned.  User ID's and passwords are not to be shared under any circumstances.
     

  8. The use of technology is a privilege which may be revoked any time for any violation of laws, policies and procedures.  The Superintendent for the Pointe Coupee Parish School Board shall decide what is inappropriate use and such decision shall be final.  Such violations would include, but not be limited to,

    • participation in network activities that place a strain on computer resources
       

    • the placing of unlawful information on the system
       

    • commercial use of the system
       

    • political lobbying
       

    • the use of obscene, abusive, harassing or otherwise objectionable language in either public or private messages
       

    • vandalism
       

    • theft
       

    • e-mail, chat rooms, and sites involving or which access visual depictions that are obscene, pornographic, or harmful to minors 
       

    • information regarding the manufacture of bombs or other incendiary devices are expressly forbidden.
       

    • willful introduction of a computer virus, worm, or other harmful program to any computer or network
       

    • downloading non-work related files or accessing or downloading files from sites delivering streaming audio or video

  1. No personal or student information which is protected by the Family Education Rights and Privacy Act shall be disseminated on or through the School Board's technology systems and networks, including but not limited to the Internet.
     

  2. The above acceptable use practices are not all-inclusive, but are only representative and illustrative.  A user who commits an act of misconduct, which is not listed, may also be subject to disciplinary action or termination.

Adopted:  July 28, 2005

Ref:    La. Rev. Stat. Ann. §§17:8117:100.7

Board minutes, 7-28-05

Pointe Coupee Parish School Board


FILE:  IFBGA

Cf:  EFAEFB

COMPUTER ACCESS AND USE

INTERNET SAFETY

The Pointe Coupee Parish School Board shall establish appropriate guidelines for accessing school system computers and related technologies and for exploring and using Internet resources within the School District to enhance learning and teaching activities.  Acceptable use of these resources shall be consistent with the philosophy, goals and objectives of the Pointe Coupee Parish School Board.  Age and grade appropriate classroom instruction shall be provided regarding Internet and cell phone safety.  Such instruction shall be integrated into an existing course of study and shall include appropriate online behavior, including interacting with other individuals on social networking websites and in chatrooms and cyberbullying awareness and response, as well as areas of concern outlined in State and federal law.

In its continued efforts to comply with the Children's Internet Protection Act, the Board shall adopt and enforce a policy of Internet safety that incorporates the use of computer-related technology or the use of Internet service provider technology designed to block or filter Internet access for minors and adults to certain visual depictions, including without limitation those that are obscene, child pornographic, or harmful to minors, including without limitation sites that are excessively violent, pervasively vulgar, or sexually harassing.  Sites which contain information on the manufacturing of bombs or other incendiary devices shall also be prohibited.  Only authorized persons may disable for an adult user the blocking or filtering mechanism in order to enable Internet access for bona fide research or other lawful purposes, which shall include online services for legitimate scientific or educational purposes approved by the Board, or access to online services of a newspaper with a daily circulation of at least 1,000.

In addition to filtering requirements, the Board shall maintain regulations which:

  • Prohibit access by minors to inappropriate matter on the Internet and World Wide Web;



  • Address the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications, such as "Instant Messaging";



  • Prohibit unauthorized access, including what is now known as "hacking", and other unlawful on-line activities by minors online;



  • Prohibit unauthorized disclosure, use, and dissemination of personal information regarding minors; and



  • Institutes measures designed to restrict minors' access to materials harmful to minors.

Guidelines are provided so that Internet users are aware of the responsibilities they are about to assume.  Responsibilities include efficient, ethical, and legal utilization of network resources.  All users, including students, employees, or any other users of School Board computers, hardware, and Board network shall abide by all policies of the School Board and any applicable administrative regulations and procedures.

COMPUTER AND INTERNET USE TERMS AND CONDITIONS

  1. Acceptable Use - The purpose of the Internet is to support research and education in and among academic institutions in the United States by providing access to unique resources and opportunities for collaborative work.  Transmission of any material in violation of any U.S., state, local or School Board regulations shall be prohibited.  This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade institutions.  Use for product advertisement, political lobbying, or illegal activities shall be strictly prohibited.  Subscriptions to listservers, bulletin boards, and on-line services must be pre­-approved by the Superintendent or his/her designee.  In addition,

    1. All hardware and software purchased, installations, and downloads should be approved by the Technology Department.



    2. All technology hardware and software resources purchased by the School Board are the property of the Pointe Coupee Parish School System and are loaned to students and faculty for their permitted use.



    3. The computers and the network are NOT designed to be used as a radio or television for the classroom.  Any such use should be DIRECTLY related to instruction.  All streaming media not directly related to instruction shall be prohibited.



    4. The illegal installation of copyrighted software for use on district computers is prohibited.



    5. All users, including students and employees and any other users of School Board computers, hardware, and the Board network shall abide by policies of the School Board.

  1. Privileges - The use of the Internet is a privilege, not a right, and inappropriate use shall result in a cancellation of those privileges and may result in disciplinary or legal action by the administration, faculty, staff, or Board Technology Committee.



  2. Network Etiquette - Users shall be expected to abide by the generally accepted rules of network etiquette.  These include, but are not limited to, the following:

    • Note that Electronic Mail (E-Mail) or a user’s computer activities shall not be considered private.  School Board technology personnel who operate the system have access to all computers.  Messages relating to or in support of illegal activities must be reported to the authorities.  All users should be aware that routine monitoring of the system may lead to discovery that the user has or is violating Board policies, school district regulations, provisions of the Student Handbook, and/or the law.  Routine maintenance of the system may also purge files from individual accounts.



    • Use of computers, computer network and related equipment or resources in a way that would disrupt the use of the network by other users (e.g. downloading huge files during prime time, sending mass e-mail messages, or annoying other users using the talk or write functions) shall be prohibited. Hardware or software shall not be destroyed, modified, or abused in any way.



    • Malicious use of the network to develop programs that harass other users or infiltrate a computer or computing system and/or damage the software components of a computer or computing system shall be prohibited.



    • Hate mail, harassment, discriminatory remarks and other antisocial behaviors shall be prohibited on the network.



    • The illegal installation of copyrighted software for use on Board computers shall be prohibited.



    • Use of the network to access or process obscene or pornographic material, inappropriate text files, or files dangerous to the integrity of the local area network (LAN) shall be prohibited.

  1. Security - Security on any computer system is a high priority, especially when the system involves many users.  Any suspected security problem on the Internet shall be reported to the building technology coordinator or the principal, who shall then notify the Pointe Coupee Parish School Board Technology Department.  The problem shall not be demonstrated to other users.  Any user identified as a security risk or having a history of problems with other computer systems shall be denied access to the Internet.



  2. Vandalism - Vandalism shall result in cancellation of privileges and or other disciplinary actions.  Vandalism for purposes of this policy is defined as any malicious attempt to harm or destroy hardware or software data of the school system, another user, the Internet Service Provider, or any other networks that are connected to the Board’s network.  This includes, but is not limited to, the uploading or creation of computer viruses.  No software, programs, or files may be installed or downloaded by any user without the prior permission of the building technology coordinator, who must scan for appropriateness and viruses.



  3. Consequences of Misuse - School principals may suspend from school any student who accesses, sends, receives, or configures electronically any profane or language or pictures or violates the Code of Conduct for computer use, or any rules contained in the Acceptable Use Agreement.



  4. Bypassing Filters or Security Systems – Attempts to remove, modify, or bypass software and configurations installed to prevent access to pornographic material or other objectionable materials shall be prohibited.  Such violations shall result in cancellation of computer use privileges and appropriate disciplinary action.



  5. Monitoring – School Board employees shall be responsible for monitoring and reviewing student Internet and/or computer-related activities, including e-mail, routing of information, or visiting sites, etc., using the system’s network or any of its technology resources.  Other monitoring activities to limit student access to inappropriate Internet sites shall be employed by the School Board.

REGULATIONS

The use of the Internet, including the World Wide Web, in any Pointe Coupee Parish public school must be in support of education and academic research and consistent with the educational objectives of the Pointe Coupee Parish School Board.  Neither the Pointe Coupee Parish School Board nor any of the schools shall be responsible for any financial obligations incurred by users of the Internet.

Users of school system computers, computer network, technology resources, and the Internet shall be held responsible for his/her actions and activities.  Unacceptable use shall result in appropriate disciplinary action, including school suspension or revoking of these privileges.  Regulations for participation by anyone on the system’s network shall include, but not be not be limited to, the following:

  1. Users must demonstrate honesty, integrity, and respect for others at all times.  Appropriate manners and language shall be required.



  2. Photographs, personal addresses, personal phone numbers, or last names may not be used by students on the Internet.



  3. The Board may provide e-mail accounts for its employees and does not warrant access to other e-mail services or messaging services (i.e. Yahoo, AOL, and Hotmail).  Students may only use e-mail accounts that have been approved and provided by the Board.

  1. Using the network in ways that may disrupt the use of the network by other users (e.g. downloading huge files, sending mass e-mail messages, or installation of unapproved software) shall be prohibited.



  2. The network should be used only for research, information gathering, and academic practice directly related to school assignments and extracurricular projects supervised by school faulty.  A user shall not access any Internet resources or entities not previously authorized by the teacher.



  3. Malicious use of the network to develop programs that harass other users or infiltrate a computer, computing system, or network is prohibited.  Use of the network to damage the software components of a computer or computing system is prohibited.



  4. Instant messaging between students shall not be allowed on the Pointe Coupee Parish School Board network.



  5. E-mail, chat, and instant messaging should be used for legitimate and responsible communication only.  Hate mail, harassment, discriminatory remarks, cursing, and other anti-social behaviors shall be prohibited on the network.



  6. Chat rooms may be used only with approval from the building level administrator and the guidance of the teacher for instructional activities.



  7. Use of the network to access or process pornographic, inappropriate materials, or files dangerous to any individual or group shall be prohibited.  Accessing information on manufacturing bombs or other incendiary devices shall also be prohibited.



  8. Transmission of any material that violates U.S. or state law shall be prohibited.  This includes, but is not limited to, copyrighted software, music, videos, and other materials protected by trade institutions.



  9. Use of the system’s network for product advertisement, political lobbying, financial gain, or any illegal activity shall be strictly prohibited.



  10. Gaining unauthorized access to resources or entities shall be prohibited.  Students should access only those files that belong to them or which they have been granted permission to use by faculty.



  11. Invading the privacy of individuals shall be prohibited.



  12. Using the account or password of another user shall be prohibited.  Distribution of passwords by other than designated staff shall be strictly prohibited.



  13. Posting communications without the author’s consent shall be prohibited.



  14. Posting or sending anonymous messages shall be prohibited.



  15. Resources offered by the Internet and paid for by the Board may not be willfully wasted.

If a student has questions about whether a specific activity is permitted, he or she should ask a teacher or administrator.  If a student accidentally accesses inappropriate material, she or he should back out of that information at once.

Should a parent/guardian desire to prohibit their child’s access to the Internet, the responsibility rests on the parent/guardian to sign the Denial of Permission form provided in the student handbook.  The Denial of Permission form should be signed in the presence of the school administration and is required to be executed on an annual basis.  If the school does not receive a Denial of Permission form, parental permission to use the Internet will be assumed, and this permission includes access to the Internet and email system, permission to publish student work to classroom websites, and permission to have unidentified photos of the student published to classroom websites.

Adopted:  July 25, 1996 Revised:  July 22, 2010
Revised:  August, 1999 Revised:  March 22, 2012
Revised:  July, 2005 Revised:  January 24, 2013
Revised:  December, 2008  

Ref:    20 USC 6777 (Internet Safety)

47 USC 254 (Children's Internet Protection Act (CIPA))

47 CFR 54.520 (Children's Internet Protection Act Certifications for Schools and Libraries)

La. Rev. Stat. Ann. §§17:8117:100.717:280

Board minutes, 7-28-05, 7-22-103-22-121-24-13

Pointe Coupee Parish School Board

FILE:  GAMIA

Cf:  EFAGAMCGAMI

Cf:  IFBGAJCDAE

ELECTRONIC COMMUNICATIONS BETWEEN EMPLOYEES AND STUDENTS

The Pointe Coupee Parish School Board shall require that all communications between employees and students be appropriate and in accordance with state law.  All electronic or any other communications by employees to students at any time shall be expected to be professional, acceptable in content to any reasonable person, and limited to information that is school-related or is acceptable to both student and parent.

All electronic communication, including electronic mail, by an employee to any student enrolled in a public school in this school district relative to the educational services provided to the student shall use a means provided by or otherwise made available by the school system for this purpose and the School Board shall prohibit the use of all such system means to electronically communicate with a student for a purpose not related to such educational services, except communication with an immediate family member if such communication is specifically authorized by the School Board.

Any electronic communication made by an employee to any student enrolled in a public school in this school district or that is received by an employee from any student enrolled in a public school in this school district using a means other than one provided by or made available by the school system shall be reported by the employee in a manner deemed appropriate by the School Board.  Records of any such reported communication shall be maintained by the School Board for a period of at least one (1) year.

A school principal, or his/her designee, may permit an employee at the school to contact one or more specifically identified students enrolled at the school and be contacted by such student or students using a means other than one provided by or made available by the school, provided the employee has requested and received permission from the principal, or his/her designee, to do so and has provided documentation in writing to the principal, or his/her designee, stating the purpose or purposes for such contact.  Such purposes may include but need not be limited to necessary communications relative to extracurricular activities, student athletic activities, community-based youth activities such as scouting, and faith-based activities such as a youth group sponsored by a religious organization.

DEFINITIONS

  1. Electronic Communication includes any direct communication facilitated by voice or text-based telecommunication devices, or both, computers, as well as those devices that facilitate indirect communication using an intermediate method, including but not limited to Internet-based social networks.  It shall also include  transfer of signs, signals, writing, images, sounds, data, or intelligence of any nature in whole or in part by wire, radio, electromagnetic, photoelectric, or photo-optical system and pertains to both personal and School Board issued devices.



  2. Electronic mail – the transmission of text-based information or communication by use of the Internet, computers, a facsimile machine, a pager, a cellular telephone, a video recorder, or any other electronic device or means sent to a person identified by a unique address or address number and received by that person.



  3. Computers – pertains to any and all computers.



  4. Social networks – locations on the Internet where users may interact with other users -- examples are Facebook, MySpace, YouTube, and other social networks sites available on the internet.



  5. Improper or inappropriate communications – any communication between employee and student, regardless of who initiates the communication, that may be viewed as derogatory, sexual or lewd in content, threatening or harassing, discriminatory, simple fraternization, or suggestive in nature.

NOTIFICATION

The School Board shall ensure that at the beginning of each school year each employee, student, and parent, or other person responsible for a student’s attendance, be notified of the provisions of this policy and any related procedures or practices regarding communications between employees and students.

The parent or other person responsible for a student’s attendance shall also be notified of his/her right to request that his/her child not be contacted through electronic communication by any school employee unless the purpose of such communication is directly related to the child’s educational services and is sent to and received by more than one student at the school.

INAPPROPRIATE COMMUNICATIONS

The School Board is aware that the reputations and careers of students and educators have been damaged due to inappropriate communications between parties.  Therefore, it is the intent of the Pointe Coupee Parish School Board to make all employees and students aware of the expectations and procedures of the school system and the School Board in regard to proper use of all telecommunication devices and computers if used to communicate with one another.  The policy is not intended to limit the use of technology as an effective teaching tool.

In addition to reporting communication to or from students not made through the means provided by the school system, employees must report to their supervisor at the first opportunity available, any student-initiated communication that may be construed as inappropriate.

Employees shall be required to comply with all policies, procedures, and practices established by the School Board regarding direct communications with a student, and any failure to do so may result in disciplinary action, up to and including termination of employment.  Extreme circumstances may constitute willful neglect of duty.  Should an employee’s failure to comply also violate state or federal law, the Superintendent or his/her designee shall report such violation to the proper authorities.

Violations

  1. Any violation of this policy shall be immediately investigated by the employee's supervisor.  The investigation shall include dates, the name of the person reporting the allegation, and the specific allegation made.



  2. The supervisor shall meet with the employee to document his/her response to the allegation.  The employee shall be required to cooperate fully with the investigation.



  3. All information of the investigation shall be provided to the Superintendent and the Personnel Director by the supervisor.

Violations of this policy or any implementing regulations or procedures may result in discipline of the employee up to and including termination of employment in accordance with Board policy.

New policy:  October 22, 2009

Revised:  January 24, 2013

Ref:     La. Rev. Stat. Ann. §§14:40.317:8117:239

Board minutes, 10-22-09, 1-24-13

Pointe Coupee Parish School Board