FILE:  BBA

 

OFFICERS

 

 

The Pointe Coupee Parish School Board shall elect one of its members to serve as President and one to serve as Vice-President at the regular meeting held in December of each year except for a year during which an election for School Board members is held.  In a year during which an election for School Board members is held, the election shall be held on the first Thursday after January 1 of the following year at a special School Board meeting held for that purpose.  For elections of officers that are held in December, the new officers shall take office on January 1 of the following year.  For elections of officers that are held in January, the new officers shall take office immediately after being elected.

 

The term of office for President shall be for one (1) calendar year, and the term of office of the Vice-President shall be for two (2) calendar years.  The terms of the office of President shall be limited to two consecutive one year terms.  In the event of a vacancy of the President for any reason during his/her term of office, the Vice-President of the School Board shall automatically ascend to the Board presidency without a vote of the School Board, to serve the unexpired term of the President.  In the event of a vacancy of the Vice-President for any reason during his/her term of office, the School Board shall elect one of its members to serve the unexpired term of the departing Vice- President.

 

The President shall preside at all meetings of the Board and shall call special meetings when required.  He/she shall sign with the Superintendent, the minutes and other official documents which require the signature of the President.  He/she shall perform other duties as prescribed by law or Board policy.  In the absence of the President or in the event of his/her death, or his/her inability or failure to act, the Vice-President shall perform the duties of the President and, when so acting, shall have all the powers of the President.  If the President and Vice-President are absent from a meeting at which a quorum is present, the Superintendent shall preside until the members elect one of their members to serve as President for that meeting.

 

The Superintendent shall serve as the secretary and treasurer of the Board.  As secretary, he/she shall conduct all correspondence of the Board, keep and preserve all its records, receive all reports required by the Board, and see that such reports are in proper form, complete and accurate.  He/she shall announce all meetings, prepare the agenda of all meetings, and attend all meetings of the Board and of its committees.  In case the Secretary is absent, the Board may appoint another member of the Board, or other school personnel under the jurisdiction of said Board to act as secretary.

 

As treasurer, the Superintendent shall have the authority to sign and execute any and all documents associated with all transactions duly approved by the Board.  He/she shall also be designated as the official custodian of all funds to which the Board is entitled by law and shall be responsible for the proper safeguarding and accounting for all such funds.

 

The treasurer shall issue a receipt for any monies coming into his/her hands and deposit such monies in accordance with the laws governing the deposit of public funds.  He/she shall issue such warrants in payment of expenses lawfully incurred on behalf of the School Board, but except as otherwise provided by law, shall issue such warrants only after proper allowance or approval by the Board.

 

For each school year, the treasurer shall give a bond for the faithful performance of duties; said bond to be written by an insurance company licensed to do business in the State of Louisiana and in an amount to be determined by the Board.  The treasurer shall be responsible under such bond for the faithful performance of duties as treasurer.

 

Revised:  April, 1995

Revised:  October, 1999

Revised:  June, 2003

Revised:  July, 2008

 

 

Ref:     La. Rev. Stat. Ann. ยงยง17:54, 17:55, 17:56, 17:83, 17:91

Board minutes, 2-23-95, 6-24-99, 4-30-03, 12-20-07

 

Pointe Coupee Parish School Board