MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

 

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, September 28, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, September 28, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Myron Brown was requested to provide the invocation.

 

The Pledge of Allegiance was led by Mrs. Leslie Grezaffi, as requested by President LeJeune.

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Lacey Bueche, Director of Accountability & Technology; Amanda Craighead, Supervisor of Head Start; Gayle Daigle, Chief Financial Officer; Lisa D’Aquila, Personnel Director; Andrew Duhe’, Director of Maintenance/Support Services; Mary Wells, Head Start Supervisor;  Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Cleotha Johnigan, Assistant Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and Rob Howle, Chief Program Administrator  at the STEM Magnet Academy of Pointe Coupee.

 

Remarks from the Superintendent -   Superintendent Lemoine announced that a physical education teacher from Valverda Elementary applied for The National Foundation for Governors’ Fitness Council’s grant and Valverda Elementary is one of three schools in the state that was selected as a 2017 grant recipient.  He requested that Principal Kim Canezaro introduce the teacher to everyone.  Ms. Canezaro stated that Mrs. Sara Taylor is starting her 5th year of teaching at Valverda and she has written five grants on behalf of the school (A   $3,000 for the Fuel Up to Play 60 Touchdown School of Louisiana Grant in 2016-17; A Painted Play Space for the Eat Move & Grow Grant; Equipment for the Bowlers Education In-School Bowling Program Grant; $3,000 for The Walking Classroom Grant; $1,000 for the Healthy Start School Grant through the Eat Move & Grow Federal Program and a $100,0000 National Foundation of Governors’ Fitness Council’s Fitness Center Award in 2017).  Supt. Lemoine announced that Mr. Jake Steinfeld, Chairman of the National Foundation for Governors’ Fitness Councils; Governor John Bel Edwards and First Lady Donna Edwards; Don Payne, Equipment Director with TuffStuff Fitness International, and other distinguished guests will be at Valverda Elementary on Wednesday, October 11, 2017, for the ribbon cutting ceremony. The DON’T QUIIT! Fitness Center that was gifted to Valverda Elementary was financed through public/private partnerships from companies like the Coca-Cola Company, Anthem Foundation, NIKE, Inc., etc. Everyone applauded Mrs. Taylor for her hard work and dedication with regard to applying and receiving physical fitness grants on behalf of Valverda Elementary School. 

 

Superintendent Lemoine stated that he wanted to recognize two students, Billy Butler and Derrick Albert, who attend Livonia High School.  Mr. Lemoine requested that Mrs. Margaret Griffin, an employee of the Pointe Coupee Parish School Board, approach the podium.  Mrs. Griffin explained that her husband had a stroke last December.  She mentioned that upon returning home this past spring, Billy and Derrick have voluntarily come to her house after school/athletic practices and even on weekends to help her husband exercise his arms and legs to regain his strength.  They also assist her in getting him in and out of bed; and with chores around the house that her husband would customarily take care (cutting grass; weed-eating, etc.). Mrs. Griffin stated that her husband had to be rushed to the hospital last week and these young men not only helped load him in and out of the car, but stayed with her throughout the night.  She expressed how much of a blessing they have been to her family and wanted to recognize these two students publically, as it is refreshing in this day and time to have young men demonstrate such great character of unselfish acts of kindness.  Superintendent Lemoine stated that academic school work is important, but so is service to community and others. He commended the students for their fine character and applause was offered from everyone in attendance.

 

Superintendent Lemoine stated that he is pleased to report that schools are helping with hurricane relief efforts.  He mentioned that Rougon partnered with Valverda to stuff a bus with school supplies to send to a K-12 school in Orange, Texas. First grade teachers Brandy Boudreaux, of Valverda, and Shanna Jarreau, of Rougon, spearheaded the event; First Student will drive the supplies to Orange, Texas to deliver the supplies.  Superintendent Lemoine reported that UPCE had a school supply drive and also dollar dress down day to purchase hygiene and cleaning products.  He stated that Valverda is collecting school supplies, backpacks; children’s socks/underwear and also conducting a coin drive that will be used to purchase additional supplies.   Mr. Lemoine stated that Rosenwald Elementary is collecting toiletries.  STEM and Livonia Beta Clubs partnered with FRA and CHSPC to collect school supplies for students in Beaumont, Texas; “Big” Brown delivered these supplies last weekend.

 

Superintendent Lemoine announced that he recently received word for the Louisiana Department of Education that they will not consider the Charter Application submitted by EducoLearning, Inc. at their October 2017 Board of Elementary and Secondary Education meeting.

 

Consent Agenda - On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were approved for adoption, by an 8-0 vote of the Board:

 

Approval of minutes from the regular School Board meeting of Thursday, August 24, 2017.

 

Approval of minutes from the Executive Committee meeting of Thursday, September 21, 2017.

 

Receive the Head Start Supervisor’s Report - Mrs. Amanda Craighead announced that the monthly Head Start Report she prepared is on BoardDocs. She mentioned that the enrollment increased to 133 students; there are 20 slots available for early October birthday students.   Twenty-seven slots were filled at Valverda and 22 at Upper Pointe Coupee Elementary.  Mrs. Craighead stated that she will present budget revisions at next month’s meeting for supplies and to “tweak” salaries.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to receive the Head Start Supervisor’s monthly report as presented by Mrs. Craighead.  The motion carried by an 8-0 vote of the Board.

 

Discussion and/or Action Regarding Monthly Financial Information-   Mrs. Gayle Daigle stated that all financial information had been posted on BoardDocs for members of the Board to review prior to the meeting; she stated that it was also presented to the Finance Committee. 

 

Mr. Brandon Bergeron made the motion to accept the monthly financial information.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 vote of the Board. 

                                                                                                                     

Discussion and/or Action Regarding Commercial General Liability Insurance, Vehicle Insurance, and Errors & Omission Insurance -   Mrs. Gayle Daigle stated that a request for proposal was advertised in the local journal on July 13, July 20 & July 27, 2017. Mrs. Daigle announced that one bid was received from Cazayoux Insurance Agency and the information has been on BoardDocs.  Mr. Brandon Bergeron stated that Mr. Cazayoux met with the Finance Committee to present the proposal and answer questions.  Mr. Cazayoux mentioned that he is pleased to provide the renewal proposal for coverages through LARMA, the company that has insured the PCPSB for many years.  He provided information regarding the general liability limit, deductible, coverages, etc.  Mr. Cazayoux stated that LARMA had a good year last year and the proposed premium is approximately $12,000 less than last year’s premium.  He also mentioned that the School Board is also being offered $1,000,000 in excess liability coverage for an additional annual premium of $12,017; something that the Board may want to consider. 

 

Mr. Bergeron stated the Finance Committee recommends that the Board accept the proposal from Cazayoux Insurance, with the additional $1,000,000 coverage; Superintendent Lemoine stated this is his recommendation as well.

 

On a motion by Brandon Bergeron, seconded by James Cline, the Board accepted the proposal presented by Cazayoux Insurance Agency for Commercial General Liability & Automobile Insurance & School Leaders E & O Insurance through LARAMA, effective 10/01/17-10/01/18.  The motion carried by an 8-0 vote of the Board.

 

RESOLUTION

 

The Pointe Coupee Parish School Board met in a public meeting held on Thursday, September 28, 2017; the meeting was conducted in accordance with the open meetings law.

 

BE IT RESOLVEDthat the Pointe Coupee Parish School Board accepted the proposal as presented by Cazayoux Insurance Company. 

 

BE IT FURTHER RESOLVED that this Resolution authorizes the Superintendent to sign the required Louisiana uninsured/under insured motorist form reflecting the cancellation of uninsured/under- insured motorist bodily injury coverage. The policy no longer offers coverage for uninsured/under-insured motorists. This selection is applicable to commercial automobile insurance coverage for the period October l, 2017 to October 1, 2018.

 

On a motion by Brandon Bergeron, seconded by James Cline, the aforementioned Resolution was adopted and recorded as follows:

 

 

YEAS:                          Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:                          None

ABSTENTIONS:            None               

ABSENT:                      None

 

CERTIFICATE

 

            I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 28th day of September 2017, at which time a quorum was present and voting.

                                                                                                                       

         (SEAL)     

 

         __________________________________

         Kevin Lemoine

         Secretary-Treasurer/Superintendent

         Pointe Coupee Parish School Board

 

 

Approval of the Engagement Letter with Postlethwaite & Netterville Regarding the Louisiana Compliance Questionnaire for the 2016-2017 FY Annual Audit ending June 30, 2017 –  Mrs. Gayle Daigle stated that Mr. Steve Berry, of Postlethwaite & Netterville, met with the Finance Committee.  She mentioned that Mr. Berry reviewed information regarding audit procedures and answered any questions/concerns in relation to this year’s audit.   Mrs. Daigle mentioned that Mr. Berry stated that the actual engagement letter is not finalized because he has not received documentation from the Legislative Auditor’s Office.

 

Finance Chairperson Brandon Bergeron stated that the Finance Committee met with Mr. Steve Berry and due to legislation during the last session, audits will be more detailed. Mr. Bergeron stated that it is the Finance Committee’s recommendation that the Board approve the agreed upon audit procedures as presented by Mr. Berry of P & N. He also requested that the Superintendent make a few brief comments.


Superintendent Lemoine stated the more detailed audit procedure is driven by Legislative Auditor Darrel Purpera and his interpretation of the required audit that public bodies are required to go through each year.  Mr. Lemoine announced that Mr. Purpera, under his advisement, has mandated state agencies, as well as governmental agencies statewide to undergo a more thorough audit.  Mr. Lemoine mentioned the good thing is they are going to look at everything to make sure all is correct and transparent; the negative side is that it will cost additional money due to the extensive auditing processes imposed by Mr. Purpera. Superintendent Lemoine stated that he does expect some modifications of these requirements going forth during next year’s legislative session as there is a push back regarding the added expense to governmental bodies for this purpose.  Mr. Lemoine stated that auditors have been working in the system over the past few weeks and will probably do so until November.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the engagement letter with Postlethwaite & Netterville regarding the Louisiana Compliance Questionnaire for the 2016-2017 FY Annual Audit ending June 30, 2017.  The motion carried by an 8-0 vote of the Board.

 

Policy Revisions/Deletion –     Superintendent Lemoine announced the policies for consideration of revision, resulting from the 2017 Legislative Session, have been on BoardDocs and were briefly reviewed at the Executive Committee meeting last week.  Mr. Lemoine stated that he would entertain questions from members of the Board regarding the first two policies (JS & JDA, with deletion of JS-R) and if there are none, he would like to make a recommendation regarding Policy File JGCD. 

 

Board Member Frank Aguillard mentioned that he doesn’t have a question, but he would like to make a comment.  He announced that as the Legislative Liaison of the School Board, he is concerned about local control being taken away from School Boards and citizens through state legislative mandates.  Mr. Aguillard stated that he has no choice but to vote for policy changes resulting from state law; thus, he will vote for all three.  He further expressed his frustration that School Board members are elected by their constituents and taking away local control affects the citizens that elect them to office.

 

Superintendent Lemoine stated that in accordance with statutory provisions, sunscreen means a compound topically applied to prevent sunburn, and for the purpose of policy JGCD shall not be considered medication. A student may possess and self-apply a sunscreen product at school, on a school bus, or at a school-sponsored function or activity without parental consent or the authorization of a physician.  Board Member Brandon Bergeron expressed his concerns the previous week about the potential dangers of aerosol type sprays and wanted to know if the Board could specify lotion based sunscreen.  Mr. Lemoine stated that he felt this was a valid concern and consulted with Attorney Robert Hammonds regarding the matter.  Mr. Hammonds informed Supt. Lemoine that the Board does have the authority to prohibit the use of aerosol sunscreen products. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Bobby Jarreau, to revise the following policies, as suggested by Forethought Consulting, Inc., resulting from the 2017 Legislative Session:  Policy File:  JS (Student Fees, Fines and Charges), with the deletion of File:  JS-R; Policy File:  JDA (Corporal Punishment); including revisions to Policy File JGCD (Administration of Medication) specifying lotion based sunscreen with no aerosol products allowed for this purpose.    The motion carried by an 8-0 vote of the Board.

 

Adjournment - On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the meeting adjourned at 5:55 p.m.

 

 

____________________________

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent