MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, July 27, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, July 27, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Superintendent Kevin Lemoine offered to provide the invocation.

 

The Pledge of Allegiance was led by Mr. Thomas Nelson, as requested by President LeJeune.

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Bobby Jarreau, Anita LeJeune, and Thomas Nelson.

 

Mrs. Leslie Grezaffi was absent.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Lacey Bueche, Director of Accountability & Technology; Amanda Craighead, Supervisor of Head Start; Gayle Daigle, Chief Financial Officer; Lisa D’Aquila, Personnel Director;  Andrew Duhe’, Director of Maintenance/Support Services; Natalie Aguillard, Principal of Rosenwald Elementary; Tara Glaser, Assistant Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Jason Lemoine, Assistant Principal of Livonia High School and Rob Howle, Chief Program Administrator  at the STEM Magnet Academy of Pointe Coupee.

 

Expression of Sympathy - On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of:

 

Isabel Epps, a retiree of the Pointe Coupee Parish School Board and the mother of Buelah Epps, a Head Start Teacher at Upper Pointe Elementary School.

 

Lillie Grace Olinde, a retiree of the Pointe Coupee Parish School Board and the mother of Kathy Saizan, a teacher at the Virtual Alternative Program.

 

Paul Gremillion, an employee of the Pointe Coupee Parish School Board.

 

Morris Franklin, a retiree of the Pointe Coupee Parish School Board. 

 

Remarks from the Superintendent  -   Superintendent Lemoine congratulated the STEM Beta Club; Mr. Rob Howle, Chief Program Administrator; and Mrs. Nikki Chenevert, the Jr. Sr. Beta Sponsor, for their outstanding accomplishment of placing 5th in the Living Literature Competition at the National Beta Club Convention in Orlando, FL during the summer.   Mrs. Nikki Chenevert prepared a brief PowerPoint presentation highlighting their experience.  Certificates of Achievement from the School Board were presented to the BETA Students that were instrumental in the process.

 

Superintendent Lemoine stated that teachers will report to work on Tuesday, August 8, 2017; they will have three days of in-service before the students arrive on Friday, August 11th.  He mentioned that according to Webpams, 2850 students in grades K-12 are expected for school year 2017-2018.  Mr. Lemoine also stated that this is an anticipated increase of 175 students from the 2675 students that were registered at the beginning of school last year.

 

Superintendent Lemoine announced that there will be a Back-to-School Conference on Wednesday, August 9th.  The day long professional development will be held at the STEM Magnet Academy of Pointe Coupee and 84 concurrent sessions will be offered to teachers.  All School Board members are invited to attend.  He mentioned that Mrs. Lacey Bueche, Director of Accountability, I.T., & P.R. and her Professional Development Team of Coaches, Brittney Canezaro, Rebecca Stephenson, and Robin Variest, have been working on the event since May; the entire cost of the conference is being funded by sponsors.  Mr. Lemoine stated the school system’s theme last year was Strive for 85; this year’s theme will be revealed at the convocation.

 

Superintendent Lemoine stated that a District Accountability Retreat was held at the STEM Magnet Academy of Pointe Coupee on Tuesday, July 25th.  District staff reviewed LEAP results for the past year and discussed goals for the upcoming year for each school.  He mentioned the day was fruitful; tests results were celebrated in some areas and also acknowledged some of the changes that we must make to improve in other areas.

 

School Presentations-   The following school administrators provided an overview of information pertaining to enrollment, campus readiness, etc. in preparation for the upcoming school year:

 

Ø  Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Tara Glaser, Assistant Principal of Upper Pointe Coupee Elementary; Natalie Aguillard, Principal of Rosenwald Elementary; Jason Lemoine, Assistant Principal of Livonia High School, and Rob Howel, Chief Program Administrator of the STEM Magnet Academy of Pointe Coupee. 

 

School Board members were also provided a calendar regarding the date and time of open house at each school.

 

Consent Agenda - On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the following consent agenda items were approved for adoption, by a 7-0 vote of the Board:

 

Approval of the minutes from the regular School Board meeting of Thursday, June 22, 2017.

 

Approval of the minutes from the Executive Committee meeting of Thursday, July 13, 2017.

 

Receive the Head Start Supervisor’s Report - Mrs. Amanda Craighead prepared the monthly Head Start Report and placed it on BoardDocs. Mrs. Craighead announced that a Head Start Education Manager was hired, pending policy council approval; the program is fully staffed; students are actively being recruited and of the 153 slots, 121 applications have been completed at 80% funded enrollment.  Mrs. Craighead stated that screenings will be conducted at the annual Head Start Health Fair at the Scott Civic Center on August 1st; Head Start students will have a staggered start of school on August 21st and August 22nd; the first full-day of school is August 23rd.

 

Discussion and/or Action Regarding Monthly Financial Information-   Mrs. Gayle Daigle stated that all financial information had been posted on BoardDocs for members of the Board to review prior to the meeting.  She stated that it was also presented to the Finance Committee for additional discussion. 

 

Mr. Brandon Bergeron made the motion to accept the monthly financial information.  Mr. Chad Aguillard seconded the motion.  The motion carried by a 7-0 vote of the Board. 

 

Discussion and/or Action Regarding Property Insurance Proposals -   Mrs. Gayle Daigle announced that Cazayoux Insurance Agency was the only agency that provided a proposal for commercial property insurance for the renewal date of August 15, 2017.  Mr. Donald Cazayoux was in attendance and stated that due to market conditions, he was required to utilize three companies (RSUI, Evanston and Homeland) to insure the total value, without terrorism coverage.  Mr. Brandon Bergeron stated the Finance Committee’s recommendation is to accept the bid from Cazayoux Insurance Company.

 

Mr. Brandon Bergeron made a motion to accept the bid submitted by Cazayoux Insurance Company for property insurance proposals, for a policy period of August 15, 2017-August 15, 2018.  Mr. James Cline seconded the motion.  The motion carried by a 7-0 vote of the Board.

 

Re-Clarification of the Plan for Placing the 1999 One-Cent Sales Tax in a Separate Fund-Superintendent Lemoine stated the school system adopted a resolution last year, at the advisement of our auditors, regarding the one-cent sales tax proceeds that have been in practice since 1999.  Mr. Lemoine stated this item was placed on the agenda again due to recommendations from our auditors at Postlewaithe & Netterville.  Whereas the School Board is the manager of funds, the first change includes removing the caption (as directed by auditors) from the top of the resolution. The original information regarding employee/employer’s 19% portion of the health insurance was vague; therefore, the language was revised as follows:  The School Board’s General Fund will continue to cover 19% of the employer’s portion of the employees’ health insurance premium.  The remaining value of the School Board’s (state) share will be charged to the One-Cent Sales Tax Fund.  Mr. Brandon Bergeron stated the Finance Committee is in agreement with the clarification regarding the one-cent sales tax fund, as explained and recommended by Mr. Lemoine.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Bobby Jarreau, the Board voted to accept the re-clarification of the plan for placing the 1999 one-cent sales tax in a separate fund as recommended and explained by Superintendent Kevin Lemoine.  The motion carried by a 7-0 vote of the Board.

                                                                                                                     

Consider Adoption of the 2017-2018 General Fund Budget.   Chief Financial Officer Gayle Daigle stated the budget letter and the proposed 2017-2018 general fund budget has been on public review.  President Anita LeJeune asked Superintendent Lemoine if the budget being recommended for adoption is balanced and he stated, yes, it is a conservative balanced budget.  Mr. Bergeron stated the Finance Committee met and it is their recommendation that the full Board accept the proposed general fund budget that has been on public review. 

 

Mr. Brandon Bergeron made a motion to adopt the general fund budget for fiscal year 2017-2018, that has been on public review.  Mr. James Cline seconded the motion.  The motion carried by a 7-0 vote of the Board.

 

Discussion and/or Action Regarding Awarding the Bid for Security Camera Upgrades. Mrs. Lacey Bueche announced that the bid opening for security cameras was on July 24, 2017; eight bids were received.  Mrs. Bueche stated the lowest proposer was Elite Solutions.  Their bid of $196,762 for 5 megapixel cameras includes interior/exterior conduit and the removal of current equipment.  

 

She also mentioned that all required paperwork is in order (i.e., Fire Marshall, Secretary of State, LA Contractors’ License, etc.).   Mr. Bergeron stated the Finance Committee met and it is their recommendation to award the bid for security camera upgrades to Elite Solutions.  

 

Mr. James Cline made a motion, seconded by Mr. Frank Aguillard to award the bid for security cameras to Elite Solutions.  The motion carried by a 7-0 vote of the Board.

 

Consider the Adoption of the 2017-2018 Student Handbook & Code of Conduct with Updates to Policies, as Approved by the Board - The proposed draft of the handbook was placed on BoardDocs; changes included policy updates that were  revised throughout the year; the new calendar; personnel changes, etc.

 

Mr. James Cline made a motion, seconded by Mr. Thomas Nelson, to adopt the 2017-2018 Student Handbook & Code of Conduct.  The motion carried by a 7-0 vote of the Board. 

 

Prior to adjournment, Mr. Cline asked his fellow School Board members if they would be interested in placing an ad in the Livonia High School football program utilizing funds from each individual member of the Board.  He stated that the ad would include a group picture of the School Board and the words Good Luck Wildcats; everyone agreed to the sponsorship.

 

President LeJeune mentioned that she has been seeing signs on the highway regarding a craft show at STEM sponsored by the BETA Club.  She questioned Mr. Howel about this event.  He stated that 20 vendors are scheduled to participate in the show scheduled for Saturday, July 29, 2017.

 

Adjournment - On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the meeting adjourned at 6:17 p.m.

 

 

____________________________

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent