MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, June 22, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, June 22, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Myron Brown provided the invocation, as requested by President LeJeune.

 

The Pledge of Allegiance was led by Mr. Larry Bossier.

 

Board members in attendance when the roll was called were: Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Bridget Berry, Supervisor of Head Start; Amanda Craighead; Gayle Daigle, Chief Financial Officer; Lisa D’Aquila, Personnel Director;  Andrew Duhe’, Director of Maintenance/Support Services; Karla Jack, Chief Academic Officer; Kate Roy, Supervisor of Child Nutrition Program; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Cleotha Johnigan, Assistant Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and LaShonda Victorian, Assistant Principal at the STEM Magnet Academy of Pointe Coupee.

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Expression of Sympathy - On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of:

 

Leroy Britten, the brother of Mary Wells, Director of Special Education Services.

 

Zerlee Criss, retiree of the Pointe Coupee Parish School Board.

 

Bernice Louis, retiree of the Pointe Coupee Parish School Board.

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Remarks from the Superintendent - Superintendent Lemoine mentioned that he was invited to speak to the Board of Elementary and Secondary Education in regards to the partnership the STEM Magnet Academy has formed with LSU to offer a pre-engineering curriculum to students.  He stated this is a curriculum that was created by teachers at Lee High School and the LSU Engineering Department.  Mr. Lemoine further stated that it will offer dual-enrollment credit to our students at a cost of $200 per student, but the system will be credited $500 per student for MFP Funding.  He was excited to report that STEM is one of only eight schools in the state to be able to offer this to students.  He mentioned that we currently have two local teachers that are taking courses at LSU to be trained to teach these courses. These teachers will earn a Master’s Degree in Mathematics when they finish the two summers of courses.  Mr. Lemoine mentioned there was an article in the Advocate on Wednesday regarding this good news. 

 

Superintendent Lemoine mentioned that the school system has applied for a Louisiana Public Service Commission’s Entergy Efficiency Grant.  Should we receive approval; the grant will provide upgrades to more energy efficient lighting and HVAC equipment at Livonia High School and Rougon Elementary.  Livonia and Rougon are the only two schools that purchase power from Entergy, the corporation that is sponsoring this grant, thus the reason these two facilities were chosen for application.  The grant is valued at $175,000 and will potentially save our district about $26,000 per year.  He stated that he is working on a different program that will support a similar initiative at all other campuses; however, not through this particular grant.

 

Mr. Lemoine stated that the July Executive Committee will meet on Thursday, July 13, 2017, instead of Thursday, July 20, 2017 and the regular monthly meeting in July will be on the 27th.

 

Superintendent Lemoine announced that he will be attending the Louisiana Association of School Superintendents (LASS) Conference in Baton Rouge next Wednesday and Thursday and will be on vacation during the week of July 4.

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Board Member Chad Aguillard entered the meeting at 5:40 p.m.

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Consent Agenda - On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the following consent agenda items were approved for adoption, by a unanimous 8-0 vote of the Board:

 

Approval of the minutes from the regular School Board meeting of Thursday, May 25, 2017.

 

Approval of the minutes from the Executive Committee meeting of Thursday, June 15, 2017.

 

Approval of the minutes from the special School Board meeting of Thursday, June 15, 2017.

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Head Start Supervisor’s Monthly Report-   Mr. Thomas Nelson made a motion to approve the Head Start Supervisor’s Monthly Report ending on May 31, 2017.  Mr. James Cline seconded the motion.  The motion carried by an 8-0 vote of the School Board.  In addition, the Annual Program Information Report (PIR) was shared with members of the Board. 

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Head Start Application for 2017 Cost of Living Increase-

 

Mrs. Bridget Berry stated that the supplemental award allocation for the year 2017 includes $10,943 to provide a 1% increase in pay for Head Start employees with non-federal share of $2,736. Mr. Bobby Jarreau made a motion to approve the Cost of Living Application.  Mr. James Cline seconded the motion.  The motion carried by an 8-0 vote of the School Board.

 

Discussion and/or Action Regarding Monthly Financial Information-   Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial information as prepared and presented by Mrs. Gayle Daigle, CFO.  The motion carried by an 8-0 vote of the Board.

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Continuation of the Cooperative Endeavor Agreement Between the Pointe Coupee Sheriff’s Office and the Pointe Coupee Parish School Board.  Superintendent Lemoine explained the increase from 5½ School Resources Officer’s last year to 6 being proposed for the upcoming school year 2017-2018.  Mr. Lemoine mentioned that whenever the Livonia Police Department withdrew their officer from Livonia High School last year, the Sheriff’s Office provided assistance to the school system by adding a part-time deputy at no extra cost.  Superintendent Lemoine stated for safety precautions, it is his recommendation to use the officers from Rosenwald Elementary and Upper Pointe Coupee Elementary to support the STEM Magnet Academy of Pointe Coupee in the mornings and afternoons.

 

Mr. Brandon Bergeron announced the Finance Committee did not come to a consensus (2 out of 3 members were split) regarding the CEA.

 

Mr. Frank Aguillard stated that he started the School Resource Officer program in the parish and suggested that perhaps the Board can re-negotiate the price with the Sheriff’s Office. 

 

Mr. Chad Aguillard questioned the rationale for the increase in price this year. 

 

Superintendent Lemoine explained that rather than paying for 1½ SRO’s at Livonia High School during the upcoming 2017-2018 school year, there will be two (2) full time; one (1) SRO at each school and also reiterated that STEM will be serviced by the SRO’s from Rosenwald and Upper Pointe Coupee during early morning and late afternoon.  Mr. Lemoine stated that the Sheriff included a $1,000 cost of living raise for each officer.  He further stated that the officer from the Livonia Police Department was formerly paid at an hourly rate for their time in the morning, during lunch and late afternoon. 

 

Mr. Frank Aguillard mentioned that coverage is important and inquired about absenteeism.  Mr. Lemoine stated that officers fingerprint in/out and if an SRO is going to be out they are to contact Johnny Sparks or Nick Gremillion for coverage.

 

Mr. Nick Gremillion was in the audience and explained that all SRO’s are certified and already trained. 

 

Mrs. Leslie Grezaffi made a motion for the Pointe Coupee Parish School Board to continue the Cooperative Endeavor Agreement (CEA) for School Resource Officers for the upcoming 2017-2018 school year.  Mr. Frank Aguillard stated he would like to second the motion to continue the CEA; however, next year, he would like the Finance Committee to negotiate the cost with the Sheriff.  The motion carried by an 8-0 vote of the Board.

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Bids Awarded for Janitorial/Paper Supplies for 2017-2018.    Superintendent Lemoine stated that the lowest bidder information has been on BoardDocs.  Andrew Duhe’ and Karen Armand were on the bid opening committee for janitorial and paper supplies (19 bids were mailed; 2 bids emailed and 6 bids were received). 

 

Board Member Frank Aguillard announced that his company didn’t bid on these items.  However, because some of the companies that are competitors are listed as bidders, he is going to recuse himself from voting.

 

On a motion by Mr. Chad Aguillard, seconded by Mrs. Leslie Grezaffi, the Board voted to award maintenance department janitorial and paper supply bids effective, July 1, 2017 - June 30, 2018.  The motion carried by a vote of 7 YEAS; Mr. Frank Aguillard recused himself.  

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Approval of Child Nutrition Budget Revisions for 2016-2017-   Mrs. Kate Roy announced the trial balance report she created for the Child Nutrition Program (CNP) is on BoardDocs.  Mrs. Roy mentioned that this is a general way to “clean up” the budget at the end of the year before final submission to the State.  She informed the Board the CNP ended in a positive balance with money left over; an increase in the number of students contributed to ending the year with a positive budget in this department.  

 

Mr. Thomas Nelson made the motion, seconded by Mr. Frank Aguillard, to approve revisions regarding the 2016-2017 Child Nutrition Budget. The motion carried by an 8-0 vote of the Board.

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Bids Accepted for Bread, Food, Milk and Supplies for Child Nutrition Program- Mrs. Kate Roy mentioned that she is happy to report that food bids received are lower in cost this year. 

 

Board Member James Cline inquired about the Community Eligibility Program the parish has participated in for the last few years.  Mrs. Roy stated that she just re-applied for another three years for 100% free.  Superintendent Lemoine stated that having this grant is a huge bonus to our school district. He mentioned that he has worked in school districts where general fund dollars had to be provided to the Child Nutrition Program to help them balance their budget.  Superintendent Lemoine thanked Mrs. Roy for the work that she does for our school system.

 

Board Member Frank Aguillard announced that his company didn’t bid on any of the items with regard to the child nutrition program.  However, because some of the companies that are competitors are listed as bidders, he is going to recuse himself from voting.

 

On a motion by Mr. James Cline, seconded by Mr. Brandon Bergeron, the Board voted to award bids for bread, food, milk and supplies for the Child Nutrition Program, effective July 1, 2017-June 30, 2018.  The motion carried by a vote of 7 YEAS; Mr. Frank Aguillard recused himself.  

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Discussion and/or Action Regarding Workers’ Compensation Insurance- Chief Financial Officer Gayle Daigle stated that two sealed bid proposals were received for Workers’ Compensation Insurance coverage, effective 7/1/17-7/1/18.  LWCC, the current provider, sent a renewal quote.  AmTrust North America was the other company that submitted a bid proposal. Mrs. Daigle stated that management is recommending the quote from LWCC that also provides dividends.

 

Board Member Chad Aguillard inquired about the dividends.  Mrs. Daigle stated she was told that the more years you are with the company the higher the dividend. 

 

Mr. Thomas Nelson made a motion to contract with LWCC to provide workers’ compensation and employer’s liability insurance for the Pointe Coupee Parish School Board, effective July 1, 2017, with an expiration date of 7/1/2018.  Mr. Frank Aguillard seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Adoption of the 2017-2018 School System Salary Schedules-   Mrs. Gayle Daigle stated the salary schedules have been on BoardDocs and mentioned it the same as this year; the only changes are the recent COLA adjustments for Head Start.  She asked if there were any questions.    

 

Mr. Frank Aguillard offered a motion, seconded by Mrs. Leslie Grezaffi, to adopt the 2017-2018 school system salary schedules as recommended by Supt. Lemoine.  The motion carried by an 8-0 vote of the Board.

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Suspension of the 2% Cash Reserve Portion of Policy DC for Proposed 2017-2018 General Fund Budget-   Mrs. Gayle Daigle stated that management is requesting to suspend the 2% cash reserve portion of policy DC this year, as there is not enough surplus dollars to adhere to the 2% cash reserve.  However, as in any year, all net revenue balances are normally allocated to reserve.  She mentioned that she certainly hopes that we wind up in that position.  Mr. Brandon Bergeron stated the Finance Committee met on this and they, too, are recommending the suspension this year.

 

Mr. James Cline made a motion, seconded by Mr. Bobby Jarreau, to suspend the 2% cash reserve portion of Policy File: DC regarding the proposed general fund budget for 2017-2018. The motion carried by an 8-0 vote of the Board.

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Authorization to Advertise the Proposed 2017-2018 General Fund Budget for Public Review-   Mr. Brandon Bergeron stated that the Finance Committee met and it is their recommendation to advertise the proposed 2017-2018 general fund budget for public review.

 

Mr. Thomas Nelson made the motion to advertise the proposed 2017-2018 general fund budget for public review.  Mrs. Leslie Grezaffi seconded the motion. 

 

Mr. Frank Aguillard stated that he has a question.  Superintendent Lemoine announced that it is almost the same answer.  He mentioned the good news is an increase in enrollment is expected; they budgeted very conservatively based on the budget letter received from the Department of Education with MFP enrollment of 2733. The budget letter is only a projection based on the February 1, 2017 numbers; the final enrollment will not be reported for MFP funding until October 1, 2017. Superintendent Lemoine explained that as enrollment grows the state formula per pupil changes thus, the reason the projections have gone up.

 

Following the brief question/answer statements, President Anita LeJeune asked if there is any opposition to the motion that was made.  Having no opposition, the motion carried by an 8-0 vote of the Board.

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Consider Re-Bidding the Fencing Project at Livonia High School-   Superintendent Lemoine stated that last December the Board, by a vote of 8-0, approved the expenditure of the capital outlay funds that would include three items.  Number 1- camera improvements for all campuses; Number 2- purchase a marquise for 5 of the 6 campuses; and Number 3- the new gate/fence project for the Livonia High School campus.  Mr. Lemoine mentioned that after the vote, the directive of the Board was for him to go out and solicit bids for the three projects that were approved.  Superintendent Lemoine announced that there have been several delays since all of this started seven months ago.  He mentioned there was the camera delay because of time factor and the contract issue last month; the other was the fence project.  There were ethics concerns pertaining to the lowest bidder; therefore, a letter was sent to the Board of Ethics for their opinion before moving forward.  Since that time, the lowest bidder withdrew their proposal resulting in the school system being left with an inflated additional cost of $18,000, of which he does not recommend that the school system accept. The business at hand is now to determine if the Board should continue with the Livonia fence project.  Superintendent Lemoine stated that he had spoken with Attorney Hammonds and according to the Robert’s Rule of Order the Board would have to choose to rescind the decision that was made at their meeting in December before considering another item for expenditure. Board Member Bergeron inserted that it is his opinion because the Board denied accepting bids for the fence project at a previous board meeting, the fence project should not be reconsidered.  Board President LeJeune interjected that the previous actions by the Board was to not accept the bids rather than reject the project.    Mr. Lemoine stated that knowing at some point the Board would need to decide what to do with the remainder of the money; therefore, it is his recommendation to go ahead and advertise for the fence project.  Mr. Lemoine is of the opinion that the Board will have the information in hand and will be able to make a wise decision when they would so choose to expend the funds. 

 

Mr. Chad Aguillard asked about the remaining amount of money. Supt. Lemoine explained the Board had $350,000; the cameras are anticipated to be around $200 thousand or less; which gives us a balance of $150,000 -$175,000 of which the Board can choose to do what they want with the money.  Mr. Lemoine reiterated that before changing the actions that were voted upon at the December School Board meeting, those actions would have to be rescinded before reconsidering.  Superintendent Lemoine stated according to the December meeting he is to continue their directive until told to do otherwise.

 

A discussion ensued regarding the projects. 

 

Mr. Frank Aguillard stated that he concurs with the Superintendent, the Board voted to not accept the bids, they did not vote to not accept the projects. 

 

Mr. Chad Aguillard asked if the gates are useable.  Mr. Lemoine stated that the fence is functional and the gates can be used; however, he confirmed with Mr. Andrew Duhe’ that at some point they will need to be fixed.   Mr. Chad Aguillard stated the Board needs to make a decision if they want the fence project at Livonia High School otherwise; there is no reason to rebid.

 

Mr. James Cline made a motion to rebid the fencing project at Livonia High School.  Mr. Frank Aguillard seconded the motion.

 

Mr. Chad Aguillard stated because he is hearing that the gates can be fixed and replacing the fence would be for aesthetic purposes and not a safety issue, he would like to offer a substitute motion.

 

A substitute motion to rescind the fencing project at Livonia High School and not move forward was made by Mr. Chad Aguillard and seconded by Mr. Bobby Jarreau.  A roll call vote resulted in the following: 

 

YEAS:      Chad Aguillard, Brandon Bergeron, Bobby Jarreau, Anita Lejeune and Thomas Nelson

 

NAYS:      Frank Aguillard, Jr., James Cline, and Leslie Grezaffi.

 

On a 5-3 vote of the Board, the substitute motion to rescind the bids and not move forward on the fencing project at Livonia High School carried.

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Approval of Revisions to Policy Files:  DJED, DJE and JGCE.   Superintendent Lemoine stated polices DJED, DJE and JGCE, being presented for consideration of revision, were prepared by Forethought Consulting, Inc. and reviewed by the law firm of Hammonds & Sills  have been on BoardDocs. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board approved revisions to policy files:  DJED (Bids & Quotations); DJE (Purchasing); and JGCE (Child Abuse).  The motion carried by an 8-0 vote of the Board.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 6:23 p.m.

 

 

____________________________

Anita LeJeune, President

 

 

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Kevin Lemoine, Superintendent