MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, May 25, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, May 25, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Larry Bossier provided the invocation, as requested by President LeJeune.

 

The Pledge of Allegiance was led by Mrs. Leslie Grezaffi.

 

Board members in attendance when the roll was called were: Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT and Gayle Daigle, Chief Financial Officer; Andrew Duhe’, Director of Maintenance/Support Services; Karla Jack, Chief Academic Officer; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School, Rob Howle, Chief Program Administrator (Principal) of the STEM Academy of Pointe Coupee; Jason Lemoine, Assistant Principal of Livonia High School and Ted David, Site Administrator of the Virtual Alternative Program.

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Expression of Sympathy - On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of:

 

Ernestine Chambers, the mother of Annette Walker, a teacher at Rosenwald Elementary School.

 

Margaret Todd, the mother of Michael Todd, an Assistant Principal at Livonia High School.

 

Norbert Hurst, a retiree of the Pointe Coupee Parish School Board.

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Remarks from the Superintendent - Superintendent Lemoine introduced Coach Marc Brown as the new head football coach/athletic director for Livonia High School.  He also announced that Mrs. Amanda Craighead, the current Assistant Principal at UPCE, will become the new Head Start Coordinator after Mrs. Bridget Berry’s official departure from the Head Start Program on June 30, 2017; Mrs. Berry requested to be transferred to a teaching position at a school in the parish  for the 2017-2018 school year.

 

Mr. Lemoine stated that this was the last day of the current 2016-2017 school year for students and teachers will complete their school year on Friday, May 26, 2017.  He thanked the administrators, teachers and staff for their hard work during the school year and mentioned the stress placed upon those in the teaching profession in today’s world.

 

Mr. Lemoine stated the central office and all schools will be closed on Monday, May 29, 2017 in observance of Memorial Day.  Superintendent Lemoine announced that all twelve-month employees will begin the 4-day summer work schedule beginning June 5th; the central office and all schools will be closed on Fridays, with the exception of the week of July 4th.

 

Superintendent Lemoine announced that he, along with teachers and Central Office Directors/Supervisors, will be attending the annual Louisiana Department of Education’s Teacher Leader Summit in New Orleans during the week of June 6-9, 2017.

 

Mr. Lemoine stated that he wanted to publically thank “Big” Brown of UPS, Maggio Motors, the Sheriff’s Office and other volunteers from the community for providing bar-b-que chicken lunches today for all school system staff district-wide on the closing day of school for students.

 

Superintendent Lemoine announced that Board President Anita LeJeune would like to make a presentation to Mr. Howle, the Chief Administrative Officer of the STEM Magnet Academy of Pointe Coupee.  Mrs. LeJeune presented one of her Louisiana swamp scene paintings to raffle off as part of a fundraising project for the new Z-Space Virtual Reality Classroom.

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Consent Agenda - On a motion by Mr. Frank Aguillard, seconded by Mr. James Cline, the following consent agenda items were approved for adoption, by a 7-0 vote the Board present and voting:

 

Approval of the minutes from the regular School Board meeting of Thursday, April 27, 2017.

 

Approval of the minutes from the Executive Committee meeting of Thursday, May 18, 2017.

 

Approval of the Pointe Coupee Banner as the selection of the Official School Board Journal, as required by R.S. 43:150 and R. S. 43:174.

_ _ _ _

 

Receive the Head Start Supervisor’s monthly report - Mr. Brandon Bergeron made a motion to approve the Head Start Supervisor’s monthly report prepared by Mrs. Bridget Berry.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 unanimous vote of the Board.

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Approval of the Head Start Annual Self- Assessment Report - Mr. Thomas Nelson made a motion to approve the 2016-2017 Head Start Annual Self-Assessment Report prepared by Mrs. Bridget Berry.  The motion was seconded by Mrs. Leslie Grezaffi and carried by an 8-0 vote of the Board.

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Approval of the Annual Head Start Report to the Public -  Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to approve the Pointe Coupee Parish School Board’s Head Start Annual Report to the Public, as prepared and presented by Mrs. Bridget Berry.  The motion carried by an 8-0 unanimous vote of the Board.

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Approval of a Job Description for Head Start Education Manager - On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board approved a job description for the Head Start Education Manager as presented by Mrs. Bridget Berry.  The motion carried by an 8-0 unanimous vote of the Board.

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School Board Member Chad Aguillard entered the meeting at 5:50 p.m.

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Discussion and/or Action Regarding Changes to the Pointe Coupee Parish School Board’s Alternative Education Program and to Authorize the Superintendent to Negotiate and Approve a Lease Agreement with the South Central Laborer’s Training Center Board of Directors and/or Designee for the Facility Located at 9297 Highway 979 in Livonia, LA -Superintendent  Lemoine informed members of the School Board that his recommended alternative educational plan of change for next school year (2017-2018) is and has been on BoardDocs, as well as in their packet. Mr. Lemoine asked members of the School Board if they would like to review the PowerPoint presentation shown at last week’s Executive Committee meeting summarizing the major points of PCAP.  Superintendent Lemoine was informed that they did not want to see the PowerPoint presentation again.  However, Mr. Chad Aguillard suggested that Superintendent Lemoine provide a brief description of the program to the public.  Mr. Lemoine stated as Superintendent of Schools he would like to provide a more intensive therapeutic model to try to support students that may struggle with anger in schools.  Mr. Lemoine stated that data shows that over the past three years, 65 students were assigned to VAP the first year; 93 the second year and 95 this current year. He mentioned that 32 of those students returned to VAP during the last three consecutive years. Superintendent Lemoine mentioned that students are being removed from their regular school setting to the alternative site, the school system is providing on-line academic standards/status and that is working.  However, he is of the opinion that we are not addressing the behaviors of the repeat offender students that continually disrupt other students. Superintendent Lemoine announced that he would like to propose to the Board an alternative academic program for students in grades 3-12 that will also provide an age appropriate structural behavior intensive intervention model with expectations.  He mentioned that his goal is to have students return to school with additional behavior skills so they will have a better chance to be successful at school, in the home, as well as in the community.  Superintendent Lemoine stated that he has spoken with the Judge and he is supportive of the program as well as the Sherriff and Chiefs of Police.  Mr. Chad Aguillard inquired about relocating the program to a new site.  Mr. Lemoine explained that he has looked at moving the site from the Central Office location to  the South Central Laborer’s Training Center Facility located at 9297 Highway 979 in Livonia, LA.  Mr. Lemoine explained that this facility will allow more space, thus providing the opportunity for added components.  Superintendent Lemoine explained that the Laborer’s Union may also be able to offer students that are a certain age an opportunity to earn a union card.  Mrs. Leslie Grezaffi questioned what other types of programs are out there. Superintendent Lemoine stated that over the last three months, he researched alternative programs in Ascension, Rapides and Livingston parishes.  He mentioned that he has also spoken to individuals in several other districts; researched the Louisiana Youth Challenge programs as well as programs in Texas. Superintendent Lemoine stated that the model he is proposing best fits Pointe Coupee from the information that he has researched.  The program is designed according to the state statue set forth in R.S. 17:416.2 (C) requiring local education agencies to establish alternative programs. 

 

Board Member Aguillard questioned Superintendent Lemoine regarding the need to move the VAP from the Central Office site to the La Laborer’s site and also questioned the 4 day work week for those employees. 

 

Board Member Cline stated the solution would be better if our students were required to serve the entire duration of the assignment to the VAP program instead being allowed to return to their home school prior to completing their assignment. 

 

Recess.  Mr. James Cline requested a recess.  President Anita LeJeune called for a five-five minute recess at 6:38 p.m. 

 

Open Session.  The School Board reconvened in an open session at 6:45 p.m.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Chad Aguillard (Mr. James Cline) to accept Superintendent Lemoine’s changes to the Alternative Education Program and to authorize the Superintendent  to negotiate and approve a lease agreement with the South Central Laborer’s Training Center’s Board of Directors and/or Designee for the facility located at 9297 Highway 979 in Livonia, LA. The motion carried by an 8-0 vote of the Board. 

 

Mr. Lemoine announced that he will ask Attorney Charles Hardie to review the Memorandum of Understanding between the two entities. 

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Discussion and/or action Regarding Monthly Financial Information-Chief Financial Officer Gayle Daigle presented a new format of financial information replacing numerous pages of individual reports.  Superintendent Lemoine thanked Mrs. Daigle for generating this condensed, but transparent, reporting document. 

 

Mr. Thomas Nelson made a motion to accept the monthly financial information as presented by Mrs. Gayle Daigle.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 unanimous vote of the Board.

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Adopt the millage rate(s) for 2017.   Mrs. Gayle Daigle explained that the Board would be rolling forward the mileages for 2017; 2016 was a reassessment year.  Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to approve a Resolution adopting millage rates for 2017. 

 

RESOLUTION

 

            BE IT RESOLVED, that the following millage(s) are hereby levied on the 2017 tax roll on all property subject to taxation by Pointe Coupee Parish School Board:       

MILLAGE

 

            Constitutional                                                      4.54 mills

 

            Special Parish-wide Schools                                 11.96 mills

 

            Bond and Interest District 10                                   0.00 mills

 

            BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Pointe Coupee, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2017, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

            The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

            YEAS:               Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:               None

            ABSTAINED:      None

            ABSENT:           None

 

CERTIFICATE

 

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on May 25, 2017, at which meeting a quorum was present and voting.

 

            New Roads, Louisiana, this 25th day of May, 2017

           

________________________________________________

Ronald Kevin Lemoine, Superintendent/Secretary-Treasurer

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Discussion and/or Action Regarding Awarding the Bid for Security Camera Upgrades-   Mrs. Lacey Bueche stated that 11 bids were received; however one was rejected because it did not include wiring.  Information was included on BoardDocs.  Mrs. Bueche stated of the 10 bids that were scored, Emergence Alert Systems was the lowest bidder, receiving 8.2 out of 10 points.  Mrs. Bueche announced that Principals were asked to assist by providing maps of their campus to determine camera location placement.  Mr. Brandon Bergeron stated the Finance Committee discussed this, but they did not have a recommendation.  Superintendent Lemoine and Mrs. Bueche were asked to make a recommendation and they stated they would contract with the lowest bidder. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron to accept the recommendation provided by Superintendent Lemoine and Mrs. Lacey Bueche, IT Director, to contract with the lowest bidder, Emergency Alert Systems.  The motion carried by an 8-0 vote of the Board.

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Discussion and/or action to Consider Awarding the Bid for the LHS Fencing Project-   Superintendent Lemoine explained that because the School Board had to wait on an opinion from the Board of Ethics regarding a possible conflict of interest with the lowest bidder, it has caused the lowest bidder to withdraw their offer.  Mr. Lemoine stated that there were two remaining offers and it is his recommendation to reject both offers due to their extremely inflated quotes in comparison to the lowest bidder.  Therefore, it is his recommendation to reject all remaining quotes. 

 

Mr. Thomas Nelson made a motion to accept Superintendent Lemoine’s recommendation to reject all bids pertaining to the fencing project for LHS.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Adoption of Revisions to Policy File:  JGB.   Superintendent Lemoine stated that Forethought Consulting, Inc. provided suggested revisions to the School Wellness Policy (JGB) for consideration of adoption by the School Board.  Mr. Lemoine mentioned that a School Health Advisory Council (SHAC) will need to be established. 

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Thomas Nelson, the Board approved the revisions to Policy JGB.  The motion carried by an 8-0 vote of the Board.

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Discussion and/or Action Regarding a Policy Pertaining to the School Board’s Capital Outlay Account.  The Pointe Coupee Parish School Board adopted a Resolution on September 22, 2005, authorizing the establishment of a special bank account reserved for Capital Outlay purposes (one-time revenue generated from mineral rights; the sale of excess property; timber, etc.).  Mr. Frank Aguillard stated that he requested to place an item on tonight’s agenda to consider the adoption of a policy that addresses expenditures from the Capital Outlay Account excluding employee benefits, bonuses, or stipends.  Mr. Thomas Nelson stated that employee stipends and or bonuses from various accounts (general fund; federal funds, etc.) need to be classified as a budget item and/or addressed in policy.  

 

Mr. Thomas Nelson made a motion, seconded by Mr. James Cline, to adopt a policy regarding expenditures from the Capital Outlay Account.  The motion carried by an 8-0 vote of the Board.

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Discussion and/or Action Regarding Accepting or Denying the Type I Charter Application Submitted by Educo, Inc.  Superintendent Lemoine stated that a third party administrator reviewed the Type I Charter Application submitted by Educo, Inc. He announced that the reviewer does not recommend that the Board approve the Charter Application; the report was uploaded to BoardDocs.

 

Mr. Thomas Nelson made the motion to deny the Type I Charter Application submitted by Educo, Inc.  Mrs. Leslie Grezaffi seconded the motion and the motion carried by an 8-0 vote of the Board.  

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Adjournment. On a motion by Thomas Nelson, seconded by Brandon Bergeron, the meeting adjourned at 7:20 p.m.

 

 

____________________________ 

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent