MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, February 23, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, February 23, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Larry Bossier provided the invocation, as requested by President LeJeune.

 

The Pledge of Allegiance was led by Jameston Baker, a student from Rosenwald Elementary School.

 

Board members in attendance when the roll was called were: Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Mary Wells, Special Education Supervisor;  Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Lance Jarreau, Assistant Principal of Valverda Elementary; Cleotha Jarnigan, Assistant Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School, and Rob Howle, Chief Program Administrator (Principal) of the STEM Academy of Pointe Coupee.

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Office of Superintendent  -Superintendent Lemoine mentioned that in recognition of February as Black History Month, he invited several 4th and 5th grade students from Rosenwald Elementary to recite the reports they wrote in Mrs. Mary V. Jackson’s writing class regarding the contributions made by African Americans.  Jameston Baker, Rosenwald’s Student of the Year; Mikal Davis and Kenneth Moore provided newsworthy information pertaining to the accomplishments made by African Americans both nationally and in our community.  Mr. Lemoine recognized Mr. Roosevelt Gremillion, a local supporter of education, for offering the students an opportunity to broadcast their reports on the KCLF radio station.  Superintendent Lemoine also thanked the School Resource Officer for transporting the students from school to the radio station located on Parent Street in New Roads as well as Principal Natalie Aguillard and Mrs. Jackson for their assistance.  Mr. Roosevelt Gremillion stated that he and his family have worked at the radio station for 22 years.  He mentioned the students did an outstanding job speaking on air during Black History Month and thanked Board Member Chad Aguillard for funding the live radio broadcast program.

 

Superintendent Lemoine announced that Mrs. Lacey Bueche has been working on the new district and school websites; school Facebook pages will also be launched at all schools.  Mr. Lemoine stated the purpose is to provide accurate, up to date information to the public about the events at the schools and to celebrate student and teacher successes.  He mentioned Livonia High School will be the first school that will become active.  

 

Mr. Lemoine announced that he will be attending the AASA Conference in New Orleans the Thursday and Friday after Mardi Gras.  Mrs. Karla Jack and Mr. David Ginn will be the Administrators-in-Charge during his absence; however, he will be available via cellular phone.

 

Superintendent Lemoine mentioned that Mrs. Gayle Daigle will become the new Chief Fiscal Officer of the Pointe Coupee Parish School Board, effective March 6, 2017.  He stated that she has extensive experience as a Financial Manager and is a Certified Public Accountant.  Mr. Lemoine also stated that Mrs. Daigle currently serves as the Director of Finance & Accounting for the Board of Regents; she has worked for the La DOTD and previously served as CFO at St. Joseph Academy in Baton Rouge.

 

Mr. Lemoine stated that he wanted to take this opportunity to bid farewell to Stephen Langlois, as his last day will be Friday, February 24, 2017.  He thanked Mr. Langlois for his services to the school district and wished him well in his new career endeavor.

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Consent Agenda.  On a motion by Mr. James Cline, seconded by Mr. Thomas Nelson, the following consent agenda items were adopted.

 

Approval of the minutes from the regular School Board meeting of Thursday, January 26, 2017.

 

Approval of the minutes from the Executive Committee meeting of Thursday, February 16, 2017.

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Board Member Chad Aguillard arrived at 5:45 p.m.

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Presentation Regarding Five-Year Strategic Plan.  Superintendent Lemoine prepared a PowerPoint regarding the 1st year results of the 5-year strategic plan for improvement and announced that the information was uploaded to the website.  Mr. Lemoine publicly reviewed the information obtained from the Management Committee Component; the Instructional Committee Component and the Learning Supports Component with regard to their four goals; the key indicators of success and the key initiatives needed for success; and the summary of results from each.  Superintendent Lemoine also provided information regarding the system’s challenges in fulfilling the goals, as well as the accomplishments that have been made thus far.

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Approval of the Head Start Supervisor’s Monthly Report. Mrs. Bridget Berry prepared the monthly Head Start Report and placed it on BoardDocs for review.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. James Cline, the Board approved the Head Start Supervisor’s Monthly Report for January 2017, as prepared by Mrs. Bridget Berry. The motion carried unanimously.

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Approval of the Revised ERSEA Policy.  Mrs. Bridget Berry announced that she had provided training to members of the Pointe Coupee Parish School Board pertaining to the new program standards regarding Head Start’s Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA). 

 

Mr. James Cline made a motion to approve the revisions to ERSEA Policies and Procedures pursuant to the training they had received.  Mr. Thomas Nelson seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Consider awarding a 1.8% Stipend to Head Start Teacher Assistants, as recommended by the Office of Head Start, for a Cost of Living Adjustment.   Superintendent Lemoine recommended the withdrawal of this agenda item as it reads. 

 

On a motion by Mr. Bobby Jarreau, seconded by Mr. James Cline, the Pointe Coupee Parish School Board voted to withdraw this particular item to consider awarding a 1.8% stipend to Head Start Teacher Assistants.   Mr. James Cline seconded the motion.  The motion carried by an 8-0 unanimous vote of the Board. 

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Consider a Revised Salary Schedule for Certificated Head Start Teacher Assistants, to reflect the 1.8% Cost of Living Adjustment.   Superintendent Lemoine recommended that the Board consider amending the proposed salary schedule for Head Start Teacher Assistants to become effective immediately, rather than waiting until July 1, 2017. 

 

Mr. Chad Aguillard made a motion to accept Superintendent Lemoine’s recommendation to amend the originally proposed Head Start salary schedule for certificated teacher assistants to take effect immediately, rather than beginning on July 1, 2017.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by an 8-0 vote of the Board

 

Mr. Chad Aguillard made a motion to adopt the revised salary schedule for certificated Head Start teacher assistants to reflect the 1.8% Cost of Living Adjustment effective immediately.  Mr. Thomas Nelson seconded the motion.  The motion carried by an 8-0 unanimous vote of the Board.

 

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Monthly Financial Information.    Mr. Frank Aguillard made a motion to accept the monthly financial information provided by Stephen Langlois, Chief Fiscal Officer.  The motion was seconded by Mr. James Cline.  The motion carried by an 8-0 vote of the School Board.

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Adoption of a Resolution Authorizing Removal of Stephen Langlois’ Name from the School System Banking Accounts and Giving his Successor the Authorization to Manage Accounts

 

Mr. Stephen Langlois announced that for communication purposes, the bank requested that the Board adopt a resolution removing his name from the bank accounts and giving his successor authorization to manage accounts (new signature cards) on behalf of the school system. 

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following resolution was adopted by an 8-0 unanimous vote of the School Board:

 

RESOLUTION REGARDING SCHOOL SYSTEM BANKING TRANSACTIONS

 

WHEREAS, Stephen Langlois is resigning from his position as Chief Fiscal Officer of the Pointe Coupee Parish School Board, effective February 24, 2017;

 

WHEREAS, he is currently authorized to sign and transact business on behalf of said school system;

 

THEREFORE, BE IT RESOLVED that the Pointe Coupee Parish School Board authorizes the removal of Stephen Langlois' name from the school system banking accounts relative to his voluntary employment resignation, and authorizes his successor, Gayle Daigle, to manage the accounts as Chief Fiscal Officer.

 

BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to the banking institutions of the school system. 

 

THUS, DONE AND ADOPTED ON THE 23RD DAY OF FEBRUARY 2017.

 

 

_________________________________                         _______________________________

Anita LeJeune, President                                                R. Kevin Lemoine, Superintendent

Pointe Coupee Parish School Board                             Pointe Coupee Parish School Board

 

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Adoption of a Resolution Authorizing the Removal of Amanda Brooks as the Payroll Designee Naming Mindi Akin as her Replacement.   Mr. Stephen Langlois announced that the bank requested that the Board adopt a resolution removing the former payroll bookkeeper’s name from the bank accounts while giving her successor authorization to conduct banking transitions (i.e. having the ability to upload direct deposits) on behalf of the school system.

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following resolution was adopted by an 8-0 unanimous vote of the School Board:

 

RESOLUTION REGARDING SCHOOL SYSTEM BANKING TRANSACTIONS

 

WHEREAS, Amanda Brooks was authorized to conduct banking transactions as a Payroll Designee for bookkeeping services on behalf of the Pointe Coupee Parish School Board; and

 

WHEREAS, Amanda Brooks resigned from her position as a bookkeeper with the Pointe Coupee Parish School Board, effective December 9, 2016;

 

THEREFORE, the Pointe Coupee Parish School Board requests the removal of Amanda Brooks’ name as an authorized person to conduct banking transactions for the Pointe Coupee Parish School Board; and

 

BE IT RESOLVED that the Pointe Coupee Parish School Board grants authorization to Mindi Akin as its Payroll Designee replacement, effective February 24, 2017;

 

BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to the banking institutions of the school system.

 

THUS, DONE AND ADOPTED ON THE 23RD DAY OF FEBRUARY 2017.

 

_________________________________                         _______________________________

Anita LeJeune, President                                                R. Kevin Lemoine, Superintendent

Pointe Coupee Parish School Board                             Pointe Coupee Parish School Board

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Adoption of the 2017-2018 School-Year Calendar; the 12-Month Employee Fiscal Year Holiday Calendar/summer 2017 Work Schedules.  Superintendent Lemoine reviewed the following information regarding the district’s school year calendar for 2017-2018: each school will have a minimum of 380 instructional minutes; the school year will consist of 174 instructional days; there will be 8 professional development days three (3) before the school year begins in August; one (1) flex day in October parent/teacher conferences; one (1) day before the start of the spring semester in January; two (2) during Mardi Gras week; and one (1) at the close of school in May; there will be early dismissal days during mid-term and final exams.  Superintendent Lemoine announced the school year calendar for 2017-2018 reflects a total of 65,000 instructional minutes, which will allow three (3) contingency days in the event of weather related school cancellation.

 

On a motion by Mr. Bobby Jarreau, seconded by Mrs. Leslie Grezaffi, the School Board adopted the school year calendar for 2017-2018; the 12-month employee’s 2017 summer work schedule and the fiscal year (July 1, 2017-June 30, 2018) calendar.  The motion carried by an 8-0 unanimous vote of the School Board.

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There being no further business, President LeJeune entertained a motion to adjourn.

 

Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the meeting adjourned at 6:05 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent