MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, January 26, 2017

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, January 26, 2017, at 337 Napoleon Street in New Roads, Louisiana 70760.  Vice-President Chad Aguillard called the meeting to order at 5:30 p.m.

 

Everyone was requested to silence their cell phones to avoid interruptions during the meeting. 

 

Principal Myron Brown was requested to offer the invocation.

 

Liem Bayoumi, Karlee Ledet and Caroline Stoute are enrolled in the French Immersion Program at Rougon Elementary; they recited the Pledge of Allegiance to the Flag of the United States of America in French. 

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, and Thomas Nelson.

 

President Anita LeJeune was absent.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Karla Jack, Chief Academic Officer; Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School, and Rob Howle, Chief Program Administrator (Principal) of the STEM Academy of Pointe Coupee.

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Expressions of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of:

 

Tommy Porche, the brother of Alphonse Porche, an employee at the Pointe Coupee Parish Maintenance Department.

 

Leontean Porche, the mother of Alphonse Porche, an employee at the Pointe Coupee Parish Maintenance Department.

 

Nancy Kindy, a retiree of the Pointe Coupee Parish School Board.

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Office of Superintendent – Special Recognitions/Remarks Superintendent Lemoine stated at the beginning of the 2016-2017 school year, a clean an appealing school campus campaign was issued.  Mr. Andrew Duhe’, Supervisor of Maintenance and Support Services along with Mr. Donald Fuselier, the now retired Supervisor of the Maintenance Department, assessed each school site and it was decided that Valverda Elementary won the first semester “Cleanest School Campus” challenge. Mr. Lemoine recognized Michael Morrison, Phil Johnson and Norman Brown, school custodians, for their dedication and hard work.  To celebrate their achievement, the custodians were treated to lunch at a local restaurant with the Superintendent and Principal Canezaro. 

 

Superintendent Lemoine also recognized Alyssa Henderson, a student at Livonia High School, who is a member of the Wildcat Dance Team as well as a high performing welding student.  Alyssa is being featured by the Super Chevy Spotlight program.  This program began in 2016; it recognizes individuals and/or high school program around the Baton Rouge area.   Livonia High School and Alyssa were selected by Tiger Chevrolet and the Chevy Spotlight Team in collaboration with the Faculty and Administration at Livonia High School.  He mentioned the story will go live Friday Morning on the Super Chevy Spotlight Website:  https://www.super.hsspotlights.com and promotions spots will run on NBC 33, Fox 44, WAFB and WBRZ over the next two weeks encouraging viewers to log on to see the story.

 

Superintendent Lemoine announced that we will be reviewing and evaluating year one of our 5-Year Strategic Plan that was adopted by the School Board last year.  He mentioned that he will receive data from the Committee Chairs to determine the progress or lack thereof.  Mr. Lemoine stated over the next few weeks, there will be committee meetings to determine if altering action steps are warranted to keep us on track toward fulfilling our goals.  Superintendent Lemoine stated that he plans to present the findings and the results of the Committee meetings at the School Board Meeting in February.

 

Mr. Lemoine announced that Mr. David Ginn, Assistant Superintendent, will be the Administrator-in-Charge overseeing the daily operations of the district while he is attending the Louisiana School Boards Association Annual Conference from February 9-11, 2017; he mentioned that he will be available by telephone.

 

Superintendent Lemoine stated that he would like to recognize several football players from Livonia High School that participated in bowl games.  He yielded to Coach Crestman to announce the football all-state game participants and requested that the players come forward.   

 

US Army Red Stick Bowl played at Olympia Stadium

·        Tolliver Tripeaux and Derrick Wells (MVP)

 

Texas vs. Louisiana Bowl played at Texas Stadium

·        Tony Cline, Nick DeRogers, Christian Edwards, Jonathan Hawkins, Kendrick Paul and Patrick Queen

 

Max Emfinger Game played at Southeastern Louisiana University

·        Elijah Maloid, Kendrick Paul, Tolliver Tripeaux, and Derrick Wells

 

NAACP Bowl played at Southern University

·        Christian Edwards, Patrick Queen and Jake Hendricks

 

Also announced was eight of the aforementioned student athletes have been offered scholarships to colleges. 

 

Recognition of Teachers of the Year.  Mrs. Lisa D’Aquila, Director of Human Capital announced it is a pleasure to recognize the Pointe Coupee Parish School Board’s 2017 Teachers of the Year.  She explained these teachers will proceed to the next level of competition in the fall of 2018.  Mrs. D’Aquila read the biographies of Tammy Miller, the Elementary School Teacher of the Year from Rougon Elementary; Mackenzie Jones, the Middle School Teacher of the Year from Upper Pointe Coupee Elementary; and Aiman Bayoumi, the High School Teacher of the Year from the STEM Academy of Pointe Coupee.  The Board acknowledged their accomplishment with a Certificate of Achievement Award and a purchase requisition for $500 to purchase items for their classroom; family members in attendance were also recognized.  Superintendent Lemoine; President Anita LeJeune, and Board Member James Cline were honored to take pictures with the recipients for publication in the local journal, The Pointe Coupee Banner. 

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Students of the Year Recognized.  Lisa D’Aquila, Director of Human Capital, announced the names of Students of the Year for 2017 and read a brief biography regarding each individual student.

 

The elementary student of the year is Abigail Hawkins, 5th grade student at Valverda Elementary.  Mr. Kenny Ramagos, a representative from People’s Bank, presented Abigail with a check.  She also received a plaque and a certificate from the School Board for her achievement.

 

The middle school student of the year is James Sinclair, an 8th grade student at Livonia High School.  Mr. Wade O’Neal, President of Guaranty Bank, presented James with a check.  He also received a plaque and a certificate from the School Board for his achievement.

 

The high school student of the year is Tristan Trubon, a 12th grade student at Livonia High School.  Mr. Keith Miller, President of Cottonport Bank, presented Tristan with a check.  He also received a plaque and a certificate form the School Board for his achievement.

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Individual School Presentations.   The following individuals presented information regarding what is happening on their school campus:  Mrs. Natalie Aguillard, Principal of Rosenwald Elementary; Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Brandi Forbes, Designee of Marcie Cazayoux, Principal of Rougon Elementary and Stacy Gueho, Principal of Livonia High School.

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Consent Agenda.  On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the following consent agenda items were adopted.

 

Approval of the minutes from the regular School Board meeting of Thursday, December 15, 2016.

 

Approval of the minutes from the Executive Committee meeting of Thursday, January 19, 2017.

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Annual Audit Report.  Mr. Rodney Combs and Mr. Steve Berry, with the Accounting Firm of Postlewaithe and Netterville, were in attendance to present the annual audit report for the fiscal year ending June 30, 2016.  Audit information was placed on BoardDocs and copies were also prepared and given to members of the School Board.  Mr. Combs announced that this is the 12th year that the Pointe Coupee Parish School Board has received an unmodified audit, the best audit that you can achieve.  He reviewed a few procedures involved with regard to testing evidence of financial statements/bank reconciliation; supporting documentation, etc. and that there were no material weaknesses in internal controls. Mr. Combs mentioned that the school system converted to a new financial software program during this past fiscal year and commended Mr. Langlois and his staff for the work involved regarding this process.  He stated in regards to the new federal grant compliance procedures; he communicated to Mr. Langlois the need to identify funding sources when purchasing equipment for federal programs (Title I, II, etc.). 

 

Mr. Thomas Nelson made a motion to approve the 2016 audit unmodified audit report as presented by Postlewaithe and Netterville.  Mr. Frank Aguillard seconded the motion was carried by a 7-0 vote of the School Board.

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Monthly Financial Information.    Mr. James Cline made a motion to accept the monthly financial information provided by Stephen Langlois, Chief Fiscal Officer.  The motion was seconded by Mr. Brandon Bergeron.  The motion carried by a 7-0 vote of the School Board.

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Mid-year Budget Revisions Approved.   Mr. Stephen Langlois explained that he further reviewed the 2016-2017 budget line-by-line.  Additional adjustments (i.e. reduction in supplies, severance pay and legal costs) were made; therefore, he is presenting the Board with a balanced mid-year budget.  

 

Mr. Bergeron mentioned that he appreciates Mr. Langlois’ hard work and due diligence that has resulted in a balance budget.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Bobby Jarreau, to approve the mid-year budget revisions as presented by Mr. Stephen Langlois and approved by the Finance Committee.  The motion carried by a 7-0 vote of the School Board. 

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Consider approval of 2nd Amended Cooperative Endeavor Agreement between the State of Louisiana and the Pointe Coupee Parish School Board. It was explained that the State of La. Project No. 50-S39-10-01 for relocation, renovation and rebuilding due to flooding caused by Hurricane Gustav, from Facility Planning and Control, needs to be amended.  The Pointe Coupee Parish School Board hasn’t been funded for the construction portion of the project at this time due to being placed on hold because of the state’s budgetary situation; planning expenses only at this point. Superintendent Lemoine announced that we did receive the final architectural plans from Mougeot Architecture and he requested that Mr. Mougeot contact Mr. Jim Lee, the State’s Project Manager of the Division of Administration, to inquire if this will be on the Bond Commission’s agenda regarding the sale of bonds for this anticipated remolding project. 

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board voted to approve the 2nd Amended Cooperative Endeavor Agreement between the State of Louisiana and the Pointe Coupee Parish School Board for State of La. Project No. 50-S39-10-01.  The motion carried by a unanimous vote of members of the Board voting and present.

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Superintendent Lemoine informed the Board that he was contacted by an heir of the Johnson property requesting that the Board consider increasing the lease from $500 per year to $1000 per year for their property that has been used during baseball season by Livonia High School (home plate, 3rd base, and seating); they also requested proof of liability insurance. 

 

Added Agenda Item:  Mr. Frank Aguillard made a motion to add an item to the agenda regarding a lease agreement on the Johnson Family Heir’s property in Livonia.  Mr. James Cline seconded the motion.  The motion carried by a unanimous vote of the School Board and the item was added to the agenda.

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Discussion and/or Action Regarding a 12-Month Lease Agreement with the Johnson Family Heirs for their Property Bordering Livonia High School’s Baseball Field. Mr. Frank Aguillard made a motion to accept the Superintendent’s recommendation to enter into a lease agreement with the Johnson Family Heirs for their property bordering Livonia High School’s baseball field for an annual cost of $1,000 and proof of insurance.  The motion was seconded by Mr. James Cline.  The motion carried by a 7-0 vote. 

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Receive the Head Start Supervisor’s Monthly Report.  Mrs. Bridget Berry prepared the monthly Head Start Report and placed it on BoardDocs for review.

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board approved the Head Start Supervisor’s Monthly Report for December 2016, as prepared by Mrs. Bridget Berry. The motion carried unanimously.

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Consider Approval of Head Start Impasse Procedure. Mrs. Bridget Berry provided information on BoardDocs pertaining to the new program standard mandate of written policy/procedures.  In accordance with Federal Head Start regulations as spelled out in 45 CFR 1301.6:  “(a) To facilitate meaningful consultation and collaboration about decision of the governing body (School Board) and the Policy Council, each agency’s governing body and Policy Council jointly must establish written procedures for resolving internal disputes between the governing board and the Policy Council in a timely manner that include impasse procedures.” 

 

On a motion by Mr. James Cline, seconded by Mrs. Leslie Grezaffi, the Board approved the Head Start Impasse Procedures as presented by Mrs. Bridget Berry.  The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried unanimously.

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Discussion and/or Action Regarding Revisions to Policies.  Superintendent Lemoine announced that the policy changes proposed by Forethought Consulting were reviewed by Attorney Hammonds and have been on BoardDocs.

 

Mr. Thomas Nelson made a motion seconded by Mrs. Leslie Grezaffi, to adopt the revisions to the following policies:  File: DJA (Authorized Signatures); File JBC (School Admission); File JBCC (Student Assignment); File: JCDAB (Dangerous Weapons); File:  JGCD (Administration of Medication); and adopt File:JQE (new-Expectant and Parenting Students).  The motion carried by a 7-0 vote of the School Board.

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Adoption of Policy File:  BH-E.  Mr. Lemoine mentioned that Governor Jon Bel Edwards declared the month of January as Local School Board Member Recognition Month in the State of Louisiana.  Mr. Scott Richard, Executive Director of the Louisiana School Boards Association (LSBA), sent a framed copy of the Proclamation signed by Governor Edwards and the Resolution adopted by the LSBA Board of Directors for display at the School Board Office.  Mr. Lemoine stated that he made a public service announcement on the local radio station and sent Principals a link to a 2 1/2 minute video regarding the role of School Board members in the educational process of our students.  It was the recommendation of LSBA that local School Boards consider adopting a Code of Conduct.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Bobby Jarreau, the Board unanimously adopted Policy File BH-E (Code of Conduct regarding School Board Members). 

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Discussion and/or Action Regarding Settling a Liability Claim.  Superintendent Lemoine mentioned that he had witnessed Mrs. Mary Morgan’s accident that occurred on October 16, 2016, regarding this claim.  He stated that since LARMA advises payment, it is his recommendation to approve the settlement. 

 

Mr. Thomas Nelson made a motion to approve the settlement, regarding Mrs. Mary Morgan, as advised by LARAMA and recommended by Superintendent Lemoine. Mr. Brandon Bergeron seconded the motion.  The motion carried by a 7-0 vote of the School Board.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the meeting adjourned at 7:03 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent