MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, December 15, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, December 15, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:40 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting. 

 

Principal Myron Brown was requested to offer the invocation.

 

Kately Eskamo, a third grade student from Upper Pointe Coupee Elementary, was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Karla Jack, Chief Academic Officer; Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School, and Rob Howle, Chief Program Administrator (Principal) of the STEM Academy of Pointe Coupee.

 

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Office of Superintendent – Special Recognitions/Remarks:  Superintendent Lemoine stated that he would like to recognize the STEM Beta Club, as they won numerous awards at last months’ Beta Convention.  He requested that Mr. Howle provide information regarding all of the awards that the students won! 

 

Superintendent Lemoine mentioned that several teachers are being honored for their achievements regarding their performance in the classroom and yielded to Mrs. Lacey Bueche, Director of Accountability, I.T. & P.R., to provide further information. Mackenzie Jones, a teacher at Upper Pointe Coupee, was recognized for achieving distinguished growth for four-year cohort highs, grade-level highs, and school-wide highs among all subject areas. Mrs. Bueche announced that the school district is kicking off a new tradition of inducting teachers into a “Teacher Wall of Fame” for LEAP and EOC scores.  She mentioned the district’s performance score goal is to “Strive for 85” and teachers are being honored tonight for each assessment index of 85 or higher.  Mrs. Bueche stated to celebrate, honor, and publicize the successes of the teachers in our public school system, engraved plaques indicating their achievements will be displayed on a wall at the School Board Office. 

 

The seven teachers inducted into the “Wall of Fame” for their achievement of 85 on the 2016 state assessments are as follows:

 

v  Denice Circello (Valverda Elementary) – Exemplary 3rd Grade Math Scores; Assessment Index of 93, with 78% of her students proficient (28% Basic; 41% Mastery and 9% Advanced)

 

v  Tiffany Davis (Valverda Elementary) – Exemplary 3rd Grade Math Scores; Assessment Index of 110.3, with 93% of students proficient (39% Basic; 41% Mastery and 13% Advanced); and Exemplary 3rd Grade Science Scores; Assessment Index of 87.5, with 80% of students proficient (59% Basic; 15% Mastery and 7% Advanced).

 

v  Rachel Andersen (Valverda Elementary)-Exemplary 4th Grade ELA Scores; Assessment Index of 91.6, with 85% of students proficient (40% Basic and 42% Mastery)

 

v  Catherine Olinde (Valverda Elementary-currently teaching at SMA)- Exemplary 4th grade Math Scores; Assessment Index of 101.6, with 88% of students proficient (38% Basic; 44% Mastery and 6% Advanced)

 

v  Paula LaCour (Rougon Elementary-currently teaching at SMA)-Exemplary 8th Grade ELA Scores; Assessment Index of 101.6, with 88% of students proficient (38% Basic; 44% Mastery and 6% Advanced)

 

v  Annie Butler (Livonia High School)-Exemplary 8th Grade ELA Scores; Assessment Index of 90.3, with 77% of students proficient (26% Basic; 47% Mastery and 4% Advanced)

 

v  Lucy Boley (Livonia High School)- Exemplary English II EOC Scores; Assessment Index 135.42, with 100% of students proficient (4% Fair; 50% Good and 46% Excellent)

 

Superintendent Lemoine announced that mid-term exams will be administered on December 20, 21 and 22, 2016; these are half-days of school for students( high school dismissal will be at 12:00 noon and elementary schools will dismiss at 12:30 p.m.) and teachers will be released at their normal time.

 

Mr. Lemoine mentioned that all schools and offices will close on Friday, December 23, 2016. Twelve-month employees are to report back to work on Thursday, January 5, 2017; teachers are to report back for an in-service day on Friday, January 6, 2017 and students will resume school on Monday, January 9, 2017.

 

 

Superintendent Lemoine announced that Governor John Bel Edwards has declared the month of January as, “Louisiana School Board Recognition Month” and read the following resolution that was adopted by the LSBA Board of Directors:

 

RESOLUTION

 

Whereas, the education of Louisiana’s school-aged children is the foundation upon which the economic, social and intellectual capital of our state is built; and

 

Whereas, locally elected school boards play an important and vital role in a representative democracy, and decisions made by local boards of education directly influence instruction in Louisiana’s public schools; and

 

Whereas, these decisions affect the present and future lives of children, and also set direction to prepare all students to be competitive in a local, state, national, and global 21st century economy; and

 

Whereas, local school board members work with parents, businesses, education professionals, all elected officials and other community members to create the educational visions we want four our students; and

 

Whereas, this year’s theme- SCHOOL BOARDS MATTER! – reflects the relevance of local school board members as they advocate for public education with local, state, and federal leaders; and

 

Whereas, School Board Recognition Month provides an opportunity to build stronger relationships between the thousands of people in Louisiana who champion the mission of public education and school board members; now, therefore be it

 

Resolved, the LOUISIANA SCHOOL BOARDS ASSOCIATION recognizes the contributions of the state’s local school boards to the academic success of its public school students and expresses its sincerest recognition to the local school board members for their focus on the well-being and achievement of children throughout the state; and be it finally

 

Resolved, the LOUISIANA SCHOOL BOARDS ASSOCIATION BOARD OF DIRECTORS declares January 2017 as School Board Member Recognition Month and encourages local school districts and community leaders to appropriately recognize our state’s dedicated school board members.

 

Mr. Lemoine mentioned that Mr. Scott Richard, Executive Director of the Louisiana School Boards Association (LSBA), informed him that each school system will receive a framed copy of the Proclamation signed by Governor John Bell Edwards and the Resolution adopted by the LSBA declaring January as School Board Member Recognition Month.  School districts will also receive a 2 ½ minute video link explaining the role of School Boards; principals will be asked to share this information with teachers and students.  Mr. Lemoine stated that he is going to make a Public Service Announcement on the local radio station in January. In addition, the LSBA recommends that local school boards consider revising their “Code of Conduct” policies at their January meeting.

 

There are six-hundred forty-three (643) locally elected school board members from the sixty-nine (69) school districts in the state of Louisiana that provide public education. Superintendent Lemoine congratulated and thanked the eight members of the Pointe Coupee Parish School Board for their public service to our school system. 

 

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted by an 8-0 vote of the members of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, November 17, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, December 8, 2016.

 

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Discussion and/or Action Regarding Monthly Financial Information.   Chief Fiscal Officer Stephen Langlois stated financial information had been placed on BoardDocs for review.   Mr. Frank Aguillard questioned Mr. Langlois regarding property tax and constitutional tax revenues.  Mr. Langlois mentioned that he had received the first installment of ad valorem revenues and an increase is anticipated due to reassessment of property values in the parish.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to accept the monthly financial information as presented by Mr. Stephen Langlois.   The motion carried by an 8-0 vote of the Board.

 

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Discussion and/or Action Regarding the Use of Proceeds from the Sale of Timber on the 16th Section Board Owned Property.  Superintendent Lemoine announced that he was requested to survey the Principals regarding their wishes of expending the proceeds from the sale of the 16th section timber.  He did this at the District Leadership Team meeting and the results posted on BoardDocs, ranking #1 as the most recommended item and #5 as the least, are as follows:  1. One-time Employee Stipend of $500 for certificated staff and $300 for support staff; 2. Security Camera System Upgrades; 3. Purchase of School Marques for schools that don’t have one; 4. Security Gates and/or Aluminum Painted Fencing on front of campuses.  Mr. Lemoine mentioned that he was also requested to identify the intent of the capital outlay account that was set up at Guaranty Bank and information regarding the resolution adopted in 2005 is also posted on BoardDocs.  Superintendent Lemoine stated the Finance Committee met prior to this meeting to discuss this.  Mr. Bobby Jarreau, Chairperson of the Finance Committee, stated that the Finance Committee’s recommendation is to approve the one-time stipend and the security camera upgrade.  A discussion ensued regarding the cost of the camera upgrades on each campus and the cost of the one-time employee stipends.  Mr. Frank Aguillard mentioned that he would prefer using the capital outlay funds for the intent that it was created, which was for capital improvements and consideration should be given to a permanent employee salary increase rather than a one-time stipend. 

 

Mr. Bobby Jarreau made a motion to accept the Finance Committee’s recommendation to spend the capital outlay proceeds on a one-time employee stipend of $500 for certificated/$300 for support staff and security camera up-grades.  Mr. Brandon Bergeron seconded the motion.

 

Mr. James Cline requested to be recognized as he would like to make a substitute motion.

 

Mr. Cline’s substitute motion was to expend the capital outlay funds on the Livonia High School fencing project, security camera upgrades at all schools and a school marquise for schools without one.  He further recommended a one-time stipend of $750 for certificated employees and a $500 stipend for support staff be provided using the increase in ad-valorem revenue.

 

Mr. Brandon Bergeron mentioned that he was informed by prior administration that capital outlay proceeds could only be used for capital/facility improvements.  He further indicated that based on his recent research that no such policy or provision exists; therefore, capital outlay proceeds can be used for other purposes than he was previously informed. 

 

Board Member Chad Aguillard recommended that the Finance Committee withdraw the original motion to be replaced by Mr. Cline’s substitute motion.  Mr. Bobby Jarreau concurred and stated that he recommends withdrawing his original motion; Mr. Bergeron stated that he also agreed with the withdrawal of the original motion. 

 

Board Member Thomas Nelson requested clarification on the cost of the stipend and the projected increase in ad-valorem revenue. 

 

Superintendent Lemoine stated that as much as he supports providing employee stipends he realizes that because revenue fluctuates, month-to-month and year- to year, projecting overall revenue vs. additional expenditures is a difficult task.  However, he remains committed to balancing the budget at mid-year and at the end of the fiscal year. 

 

Mr. Frank Aguillard made a motion to approve expenditures from the capital outlay account for purchasing school marquises, security camera upgrades and a new fence/gate on the Livonia High School Campus.  Mr. James Cline seconded the motion. A roll call vote resulted in an 8-0 vote of the Board. 

 

Mr. James Cline made a motion to utilize the general fund to provide a one-time school system employee stipend of $750 for certificated employees and $500 for support staff employees, with the understanding that the Superintendent and his staff will consider providing more permanent salary increases as the year progresses; contract workers are not eligible to receive a stipend.  Mr. Chad Aguillard seconded the motion.  A roll call vote resulted in an 8-0 vote of the Board.

 

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Consider Acceptance of Completed FP & C Project #50-S39-15-1 STEM Academy repair project.  Mr. Stephen Langlois, Chief Fiscal Officer, stated the items enumerated on the punch list dated June 30, 2016, relative to school campus repairs for FP&C No. 50-S39-15-01, have been satisfactorily completed.  He mentioned that a letter will be sent to Mr. Jim Lee, with Facility Planning & Control, Louisiana Division of Administration, following a vote by the School Board to officially accept the project as completed.

 

Mr. James Cline made a motion to accept completion of FP & C Project #50-S39-15-1 for repairs made on the former Pointe Coupee Central High School Campus, currently being used as the STEM Academy of Pointe Coupee.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Head Start Supervisor’s Monthly Report. Mr. Thomas Nelson made a motion to approve the Head Start Supervisor’s Monthly Report for the month ending on November 30, 2016, and the updated school readiness goals as prepared by Bridget Berry.  Mr. Brandon Bergeron seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Head Start Continuation Grant and Budget Approved. Mrs. Bridget Berry stated the continuation grant application regarding the 4/1/2017-3/31/18 cycle is due on January 1, 2017.  The continuation application for this budget period for Grant number 06CH010145 was prepared in accordance with HSES.   Mrs. Berry stated that the funding for Head Start Program Operations is $1,113,223, with $278,306 of in-kind contributions. 

 

Mr. Thomas Nelson made a motion to approve the Pointe Coupee Parish School Board’s Head Start Application and Budget Justification Narrative (Grant 06CH010145) effective April 1, 2017-March 31, 2018.  Mr. James Cline seconded the motion.  The motion carried by an 8-0 vote of the Board.

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2017 Regular School Board Meeting Dates.   On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the Pointe Coupee Parish School Board set the 2017 regular School Board meetings for the fourth Thursday of each month, with the exception of the November and December meetings which have been set for the third Thursday, due to the holidays. The following meetings are scheduled to begin at 5:30 p.m. and will be held at the School Board Office located at 337 Napoleon Street in New Roads, LA. 

 

Thursday, January 26, 2017; Thursday, February 23, 2017;Thursday, March 23, 2017;Thursday, April 27, 2017;Thursday, May 25, 2017;Thursday, June 22, 2017;Thursday, July 27, 2017;Thursday, August 24, 2017;Thursday,

September 28, 2017; Thursday, October 26, 2017; Thursday, November 16, 2017 and Thursday, December 21, 2017.

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Annual School Board Member Training for Calendar Year 2016.  Superintendent Lemoine stated that all members of the Pointe Coupee Parish School Board met their mandatory annual continuing education requirements in accordance with ACT 705 of the 2010 Louisiana Legislative Session.  The hours earned by individual members of the School Board for calendar year 2016, as noted on the official LSBA website, were publicly announced by Superintendent Lemoine and posted on BoardDocs.

 

Chad A. Aguillard earned 10 hours; Frank R. Aguillard earned 19.5 hours; Brandon J. Bergeron earned 13 hours; James M. Cline earned 11 hours; Leslie Ann Grezaffi earned 7.5 hours; Bobby Jarreau earned 14 hours; Anita LeJeune earned 10 hours; Thomas A. Nelson earned 19.5 hours.

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Discussion and/or Action Regarding Policy BBA.  According to Policy BBA, the term of office for President shall be for one (1) calendar year, and the term of office of the Vice-President shall be for two (2) calendar years.  The terms of the office of President shall be limited to two consecutive one year terms. 

 

The floor was opened for nominations for the Office of President of the School Board for January 1 – December 31, 2017.

 

Mr. Brandon Bergeron made a motion to nominate Anita LeJeune to serve as President of the School Board.  Mr. Bobby Jarreau seconded the motion. 

 

Mr. James Cline made a motion to close nominations.  The motion was seconded by Mr. Thomas Nelson. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, Mrs. Anita LeJeune was appointed by acclamation to serve as President of the Pointe Coupee Parish School Board for a second term.

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Appointment of 2017 Committees of the Pointe Coupee Parish School Board.   President Anita LeJeune appointed members of the School Board to serve on the following committees from January 1, 2017 through December 31, 2017:

 

Executive Committee:  James Cline and Thomas Nelson; the Chairperson of this Committee is Anita LeJeune, President of the School Board.

 

Finance Building & Grounds:  Chad Aguillard, Brandon Bergeron and Bobby Jarreau; the Chairperson of this Committee is Brandon Bergeron

 

Personnel/Policy & Procedure:  Chad Aguillard, Leslie Grezaffi and Bobby Jarreau; the Chairperson of this Committee is Chad Aguillard.

 

Frank Aguillard, Jr. was appointed as the School Board Representative for the Pointe Coupee Parish Police Jury Tax Oversight Committee and also as the Legislative Liaison Representative.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:05 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent