MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, November 17, 2016

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, November 17, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting. 

 

Superintendent Lemoine was requested to offer the invocation.

 

Alex Jarreau, a student from Livonia High School, was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Karla Jack, Chief Academic Officer; Natalie Aguillard, Principal of Rosenwald Elementary; Amanda Craighead Assistant Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Jason Jarreau of Livonia High School and Rob Howle, Principal of the STEM Academy of Pointe Coupee.

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Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of:

 

Lionel Haynes, a retiree of the Pointe Coupee Parish School Board.

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Office of Superintendent – Special Recognitions/Remarks:  Superintendent Lemoine stated that he would like to recognize Ms. Joyce Scott for her sincere interest in helping students improve their lives.  He announced that this special person volunteers at Rosenwald Elementary every day.  Last spring, Ms. Scott thought about how these children could benefit from having mentors.  She scheduled a meeting with the Superintendent to discuss a “Friends of Rosenwald” Program and was accompanied by Ms. Verna Dixon and Mr. Anthony Daisy.  Mr. Lemoine announced that they formed an organization, elected officers, etc. and have been doing a great job with the students.  He introduced Mr. Edgar Tillson, the President, and asked him to introduce the members of the organization that were in attendance.  Board members applauded the members for the mentoring services they are providing to the children of Rosenwald Elementary.

 

Superintendent Lemoine stated that a member of the School Board requested a report regarding bus accidents for school year 2016-2017.  A report, listing the date, description of the accident, fault, if there were injuries to students and  if the strobe light was working, was provided to all members of the Board for their review.

 

Superintendent Lemoine made the following public announcements:  the Livonia Wildcat Football Team will play its second round play-off game against the Menden Tigers at home at 7:00 p.m. on Friday, November 18, 2016; the next Executive Committee meeting is Thursday, December 8, 2016; mid-term exams will take place from December 20-22.  This will be ½ days for all students, with dismissal at 12:00 for all schools; Thanksgiving Break begins next Monday.  Twelve-month employees will work Monday and Tuesday; school resumes on Monday, November 28; a field demonstration for the PC Regional Fence Line Monitoring Chemical Security Network will be on December 2nd at the Sheriff’s EOC Office in Morganza.

 

Superintendent Lemoine announced that the Accountability Retreat for Principals, Assistant Principals and Teacher Leaders went well today.  He mentioned that a copy of each school’s report card is in their update folders.  Mr. Lemoine stated that Mrs. Bueche prepared a PowerPoint and yielded to her for the presentation.  Mrs. Bueche explained the assessment index regarding the points awarded for the different levels (advanced, mastery, basic, approaching basic, and unsatisfactory); calculations regarding progress points;   changes in index growth from 2015-2016 for K-8 and high school (EOC, ACT, Strength of Diploma and Cohort Graduation rate).  Schools may earn up to 10 progress (bonus) points for prior year non-proficient students who exceed their expected score; schools must have more than 50% of the eligible students exceed their expected score in math, ELA or both; schools will receive .05 for students scoring approaching basic and .1 for students who scored unsatisfactory in prior year who exceed expectations in current year.  It was noted that Livonia had significate gains in strength of diploma and the graduation rate; UPCE had assessment index and progress point gains; Valverda had assessment growth, but lost progress pints; Rosenwald had large gains in math and Rougon achieved the top gains school.  It was announced that the overall District Performance Score (DPS) decreased despite growth in nearly all areas; the primary reason for the decrease is the loss of progress points.  Emphasis was placed on every student counts, with 177 out of 355 students EXCEEDING their Value Added Measurement (VAM) target in ELA (49.86%); if 178 students would have exceeded their VAM target, the DPS would have been a 76.5 C.  Superintendent Lemoine announced that he and Mrs. Bueche met with Superintendent John White and his staff to discuss the formula used to assign bonus points, etc.  Mr. Lemoine and other Superintendents around the state are concerned about the time frame between when the test is administered compared to when the scores are released.  The goal for next year is to reclaim the progress points and grow the DPS 10 points to become a B district. 

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted by an 8-0 vote of the members of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, October 27, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, November 10, 2016.

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Receive the Head Start Supervisor’s Monthly Report.    Mrs. Berry announced that the Head Start Monthly Report has been on BoardDocs.  She stated the program is fully enrolled.  Mrs. Berry was happy to report that there has been good attendance at the centers and Rosenwald had the highest attendance again last month.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Bobby Jarreau, the Board voted to receive the Head Start Supervisor’s Monthly Report as prepared and presented by Mrs. Bridget Berry. The motion carried by an 8-0 vote of the Board. 

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Community Needs Assessment Update.   Mrs. Berry shared information regarding a Community Assessment that was conducted in 2016 for the Pointe Coupee Parish School Board’s Head Start Program.  Updated data was obtained by Head Start staff in collaboration with community partners, including health and social service providers, public schools, child care providers, local and state government agencies, Head Start families, and other identified partners. A copy of the assessment was placed on BoardDocs.

 

Mr. Frank Aguillard mentioned that he had requested Superintendent Lemoine to obtain information regarding the feasibility of a 3-year old program, similar to the universal pre-k program for 4-year olds, and inquired about the progress thus far.  Mr. Lemoine mentioned they are researching the possibility of applying for a grant to implement a 3-year old program in the school system.

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PFCE Goals for Head Start.  Mrs. Bridget Berry stated a survey of parents and staff was conducted.  She provided information regarding the PFCE plan for the Head Start Program operated by the Pointe Coupee Parish School Board.  The report included the outcome, goal, element, indicator, action step, resources, persons responsible, time frame and the measure of success. 

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Discussion and/or Action Regarding Monthly Financial Information for October 2016.  Chief Fiscal Officer Stephen Langlois stated financial information had been placed on BoardDocs for review.  He announced that there was a fifteen (15%) decrease in sales tax for September, but nothing else is out of the ordinary.   

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial information as presented by Mr. Stephen Langlois.   The motion carried by an 8-0 vote of the Board.

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Discussion and/or action concerning LSERS’ UAL bill for privatization of positions.   Mr. Stephen Langlois stated a bill for $198,722.85 was received from the Louisiana School Employee Retirement System (LSER’s) for four positions that formerly made contributions; however, through attrition, etc., these bus driving positions are now privatized.  He reviewed several payment options for consideration; one option is the Board could amortize an annual payment of $26,564.64 over a ten-year period, with the amount due by December 1 of each year (beginning December 1, 2016).  The Board can choose to pay off at any time with no pre-pay penalties.   If the start date is delayed, then the lump sum payment or amortization schedule will be recalculated to reflect interest accrued; an option of a one lump-sum payment; or option three is to split the 2 years ($102.779 per year 12/1/16 and 12/1/17).  Also mentioned is when the full custodian position is filled the amount owed to LSER’s will be reduced. Superintendent Lemoine recommends that the Board consider the 10-year option, with the ability to pay off with no pre-payment penalties, for cash flow purposes due to sales taxes being down.

 

Mr. Nelson made a motion, seconded by Mr. Chad Aguillard, to pay the UAL bill to LSER’s over 10 years for the reasons stated by Superintendent Lemoine.  The motion carried by an 8-0 vote of the Board.

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Approval of the Child Nutrition Program Budget for 2016-2017.  Mr. Stephen Langlois stated he had placed an updated copy of the proposed balanced child nutrition budget on BoardDocs. 

 

Mr. Frank Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to accept the Chief Fiscal Officer’s recommendation to adopt the Child Nutrition Budget for 2016-2017.  The motion carried by an 8-0 vote of the Board.

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Approval of Policies from Forethought Consulting, Inc.   Superintendent Lemoine stated that he had briefly reviewed a summary of each proposed policy at the Executive Committee meeting and the information is on BoardDocs and it is his recommendation to approve the policies; these were also recommended by Attorney Hammonds.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve revisions to policies DJE (Purchasing); EBBH (Use of External Defibrillators); GBA (Contracts and Compensation); and IDDF (Education of Students with Exceptionalities).  The motion carried by an 8-0 vote of the Board.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the meeting adjourned at 6:22 p.m.

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent