MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, October 27, 2016

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, October 27, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Larry Bossier was requested to offer the invocation.

 

Madelyn Springstead, a third grade student at Valverda, was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members in attendance were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Mary Wells, Supervisor of Special Education; Karla Jack, Chief Academic Officer; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and Rob Howle, Principal of the STEM Academy of Pointe Coupee.

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Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of:

 

Earl Wells, brother of Ms. Karen Wells, cafeteria technician, and Mrs. Cynthia Franklin, school clerk, at Upper Pointe Coupee Elementary School.

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Office of Superintendent – Special Recognitions/Remarks:  Superintendent Lemoine stated that he would like to recognize two groups of students at tonight’s meeting. 

 

Mr. Lemoine announced that two students from Livonia High School were elected to serve on the state level for the Jobs for America’s Graduates (JAG) Organization. Amber Williams was elected as Secretary and Cyrah Parker was elected as a State Representative. They were recognized, along with their teacher, Rhondalyn Brisco-White, the JAG Specialist at Livonia High School for their accomplishment. 

 

Mr. Lemoine also announced that the Livonia High School Volleyball Team was presented the CCBVO Sportsmanship Award for Division III Volleyball from the Louisiana High School Athletic Association (LHSAA). He explained that in 2014, the LHSAA began a program called the LHSAA Sportsmanship Award, in recognition of teams that go “Beyond the Game”, to empower others through exemplary sportsmanship both on and off the courts and fields.  The Board recognized the volleyball players and coaches Karen Wooley, Angele Gosserand and Tyana Wilson for this honor. 

 

Mr. Lemoine reminded everyone that schools will be closed on November 8th for Election Day and November 11th for Veteran’s Day.  Superintendent Lemoine announced that Veteran’s Day celebrations will be held on Thursday, November 10, 2016, at the following schools: Rougon Elementary 9:00 a.m.; Rosenwald Elementary 9:00 a.m.; STEM Magnet Academy 9:00 a.m. and UPCE 9:00 a.m. (Breakfast for Vets only) followed by a 10:00 a.m. ceremony. 

 

Superintendent Lemoine announced the deadline to nominate a teacher and principal of the year is October 31st; anyone can nominate a teacher or a principal for this honor by going on the district’s website.

 

Mr. Lemoine announced that the Executive Committee of the Pointe Coupee Parish School Board will meet on Thursday, November 10, 2016 (the second Thursday of the month, rather than the 3rd, due to the holidays) to set the agenda for the Regular School Board meeting on Thursday, November 17, 2016 (the third Thursday of the month, rather than the 4th, due to the holidays). 

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School Administration Presentations-   The following individuals provided information regarding their school campuses:  Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary; Emilia Urban, a teacher from Rosenwald Elementary, provided an update on behalf of Principal Natalie Aguillard; Stacy Gueho, Principal of Livonia High School; Marcie Cazayoux, Kim Canezaro and Rob Howle.

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted by an 8-0 vote of the members of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, September 22, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, October 20, 2016.

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Receive the Head Start Supervisor’s Monthly Report.    Board Member Chad Aguillard commended Mrs. Berry and her staff for their recruitment efforts by filling 152 of the 153 available slots for the Head Start Program in Pointe Coupee. 

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Brandon Bergeron, the Board voted to receive the Head Start Supervisor’s Monthly Report as prepared and presented by Mrs. Bridget Berry. The motion carried by an 8-0 vote of the Board.

 

Mr. Frank Aguillard stated evidently Head Start is doing a good job, as he is receiving more calls about 3 year olds being able to get into Head Start.  Mr. Aguillard requested that Superintendent Lemoine obtain information regarding the feasibility of a 3 year old program like the universal pre-k program for 4 year olds.

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Consider Approval of the Head Start Strategic Plan for 2016-2017.   Mrs. Bridget Berry announced the revamped goals were included in her strategic plan that has been on BoardDocs and asked if there were any questions.  Having none, Mr. Brandon Bergeron made a motion, seconded by Mr. Frank Aguillard, to approve the Head Start Strategic Plan for 2016-2017.  The motion carried by an 8-0 vote of the Board.

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Receive Information Regarding Head Start’s Performance Standards.  

Mrs. Bridget Berry stated that she had participated in a webinar and received information of what she needs to do before August 2017; she stated that she is going to attend training in Dallas regarding new standards.  Mrs. Berry placed Head Start Policy and Regulations on BoardDocs and highlighted parts that will be in place before August. She briefly reviewed the outline that included information regarding Curricula; Child screenings and assessments; Community partnerships and coordination with other early childhood and education programs; Personnel policies; Training and professional development, and the Management system.  No action was needed regarding this particular informational agenda item.

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Discussion and/or Action Regarding Monthly Financial Information for October 2016.  Chief Fiscal Officer Stephen Langlois stated financial information had been placed on BoardDocs for review, but this month he added a summary operating statement.  Mr. Langlois announced that the School Board is ending fiscal year 2015-2016 with a $209,000 surplus and a fund balance of

$ 3,092,190.81

 

Board Member Frank Aguillard commended the Superintendent and his staff for the job they did with the budget.  He stated they were not only able to balance the budget, but have a surplus all while adding a new school program and Saturday school. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. Chad Aguillard to accept the monthly financial information as presented by Mr. Stephen Langlois.   The motion carried by an 8-0 vote of the Board.

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Consider Approval of the Louisiana Compliance Questionnaire for the 15-16 FY Audit Ending June 30, 2016.   Mr. Stephen Langlois placed a draft copy of the Louisiana Compliance Questionnaire on BoardDocs.  Mr. Langlois stated this questionnaire is submitted to the Louisiana Legislative Auditor’s Office; it a required part of the annual financial audit for Louisiana state and local government and quasi-public agencies.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the Louisiana Compliance Questionnaire for the 2015-2016 financial audit ending June 30, 2016. The motion carried by an 8-0 vote of the Board.

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Consider Awarding Bid for Timber Harvest on the 16th Section School Board Property.  Mr. Stephen Langlois stated a bid opening was held on Tuesday, October 17, 2016, for the harvesting of hardwood timber located on the School Board’s 16th Section property. Information from Forestry Consultants Poche’ and White was placed on BoardDocs, along with bids received from three companies. Mr. Langlois stated Heritage Tie, from Morrow, Louisiana submitted a bid of $280,562; Darden Timber, from Centerville, LA, submitted a bid of $321,265; and Good Hope Timber, from Natchez, MS, submitted a bid for $321,500.

 

Board Member Nelson asked Superintendent Lemoine if he had a recommendation.  Mr. Lemoine stated that two years ago the Board hired Poche’ and White as their Forestry Consultants, who determined the value of the timber.  Last September, the foresters provided the Board with an estimated appraisal.  Mr. Lemoine stated that it is his recommendation to award the bid to the company that submitted the highest bid.  It was announced that NO cypress trees will be cut to protect future generations.  The money obtained from the bidder will be deposited into a capital outlay account and will be used for school facilities.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to award the bid for timber harvesting on the 16th Section School Board Property to Good Hope Timber from Natchez, Ms. for $321,500.  Mr. Brandon Bergeron requested a roll call vote because he stated he is of the opinion that money is being left on the table. 

 

A short discussion ensued regarding board feet calculations of timber; the certain time of the year that logging can be done, along with the 12 miles of road that has to be maintained during harvesting; water levels on the property, as well as availability and species of wood that determine prices, etc. 

 

A roll call vote to award the timber bid to the highest bidder, as recommended by Superintendent Lemoine, resulted in the following:

 

YEAS:    Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

NAYS:    Brandon Bergeron

 

The motion carried by a 7-1 vote of the Board, and Good Hope Timber from Natchez, MS was awarded the bid for $321,500.

 

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Consider Approval of a Professional Service Contract for Network Monitoring and Upgrades.Mrs. Lacey Bueche, Director of Informational Technology, explained that the network servers will be upgraded and virtualized.  After exploring options, she recommends that the Board consider approving a professional service contract, which will help keep the costs down, and also provide higher level network capabilities for the school system.

 

Mrs. Leslie Grezaffi made a motion, seconded by Mr. Brandon Bergeron, to approve the professional contract with MIS Technology Group, LLC for network monitoring and upgrades for the Pointe Coupee Parish School Board.  The motion carried by an 8-0 vote of the Board.

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Consider Approval of Personnel Evaluation Plan (PEP) 2016-2017.    Mrs. Lisa D’Aquila, Director of Human Capital, stated the school system’s Personnel Evaluation Plan is updated on an annual basis. Superintendent Lemoine announced that the non-teacher evaluation system was antiquated and requested that Mrs. D’Aquila, formulate evaluation tools that mirror the job descriptions, as well as digitalize the evaluation process.  Mrs. D’Aquila provided the following updated job descriptions/evaluation instruments for consideration of approval: Chief Academic Officer; Director of Accountability and Technology; Supervisor of Elementary and Early Childhood Education; Chief Fiscal Officer; Child Specific Student Attendance; Supervisor of School Food Services; Paraprofessional; Data Coordinator; Director of Human Capital; Supervisor of Operations & Transportation; Custodian-School Site; Supervisor of Special Education; School Secretary; and Head Start Coordinator.  A draft copy of the employee handbook with system policies; job descriptions/evaluation instrument and the PEP were placed on BoardDocs for review.  Mrs. D’Aquila stated that phase two will follow.

 

Superintendent Lemoine thanked Mrs. D’Aquila for the work that she did with the first set of updates for consideration of approval.  He mentioned that as we evolve we will continue to update and this is just another way that will improve services in our parish school system.

 

Mrs. Leslie Grezaffi made a motion, seconded by Mr. Thomas Nelson, to approve the Personnel Evaluation Plan for 2016-2017. The motion carried by an 8-0 vote of the Board.

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Discussion and/or Action Concerning Amendments to the Superintendent’s Contract.

 

Mr. Frank Aguillard stated after hearing compliments from people in the community about what Superintendent Lemoine is doing for the school system, the question often arises regarding how long will he stay in the parish.

 

Board Member Frank Aguillard announced that about two months ago, an item was placed on the agenda regarding the Superintendent’s contract; however, the item was tabled, because the Board was waiting for advice from our special counsel.

 

Mr. Aguillard stated after contacting the attorney about several contract amendments, he decided to place the item back on the agenda for the October meeting.   Board Member Aguillard stated that he is of the opinion that amending the Superintendent’s current contract will provide the stability to continue moving our school system forward.  He mentioned that Superintendent Lemoine has been able to accomplish the following over the past year:  (1)  He reorganized the District’s Central Office to streamline operations and enhance its support provided to schools; (2) Balanced the Fiscal Year 2016 general fund budget, in spite of a reduction in revenue of $1,200,000; (3) Finished Fiscal Year 2016 with a surplus greater than $200,000; (4) Secured permission from Judge James Brady to open the STEM Magnet Academy (SMA) of Pointe Coupee; (5) Streamlined transportation and school personnel at existing schools and opened the SMA without additional costs to the district; (6) Led a team of Pointe Coupee Parish School Board Members, community members, and district employees to draft a “Five-Year Strategic Plan for Improvement” for the school system; (7) Created a district-wide Discipline Center and the implementation of Saturday School, which dramatically reduced the number of out-of-school suspensions and expulsions; (8) Established a public relations’ document, the Monday Morning Memo (MMM), to highlight and promote our school system; (9) Launched a French Immersion Program for kindergarten and first graders at Rougon Elementary School through the Council for the Development of French in Louisiana (CODOFIL). 

 

Mr. Frank Aguillard announced that Mr. Lemoine’s pay will remain the same; however, he would like the Board to consider providing 20 days of paid vacation per fiscal year, as he thinks Mr. Lemoine should have the same amount of time that was allotted to the two previous Superintendents; the contract still doesn’t include hospitalization through the PCPSB, which was a decision made by Superintendent Lemoine; the current contract will remain in effect until December 31, 2016, with the amended contract becoming effective January 1, 2017 terminating at midnight on December 31, 2020.  Mr. Aguillard announced the Superintendent will have two years with the current School Board their term ends on December 31, 2018; followed by a two-year term with the next elected School Board for their term in office from 2019-2022.  Having two years with the new Board will allow them time to get acclimated without having to hire another Superintendent. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to amend Superintendent Kevin Lemoine’s current contract that will remain in effect until December 31, 2016, with the amended contract to include 20 days of paid vacation per fiscal year, at the same rate of pay, effective January 1, 2017 terminating at midnight on December 31, 2020. 

 

 

A roll call vote regarding an amendment to Superintendent Lemoine’s contract resulted in the following action:

 

YEAS:        Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

NAYS:       None

 

By an 8-0 vote of the School Board, the motion to amend Superintendent Lemoine’s contract carried unanimously. 

 

Individual members of the School Board congratulated Mr. Lemoine on his contract extension and expressed their sentiments to him. Superintendent Lemoine thanked the Board for their belief and trust in him as their leader of the parish school system. He stated as a former coach you win as a team.  Superintendent Lemoine mentioned that principals have risen to the challenge of the cycle of accountability.  Mr. Lemoine stated that his Central Office TEAM consist of four directors that meet in his office every Friday morning at 8:30 a.m. Superintendent Lemoine stated he and members of his TEAM are in the schools at least once a week providing assistance to the principals, whose jobs are difficult, as they are on the front line every day.  Mr. Lemoine announced that there are a lot of challenges ahead, but he is committed to the Board.  He mentioned that his focus as Superintendent is to improve education for all of the children so that everyone is proud and believes in what we are doing in our public school system. 

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the meeting adjourned at 6:34 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent