MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, September 22, 2016

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, September 22, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at

5:38 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Myron Brown was requested to offer the invocation.

 

Ms. Brayanna Jones, student at the STEM Magnet Academy of Pointe Coupee, was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were:  Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and Rob Howle, Principal of the STEM Academy of Pointe Coupee.

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Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of:

 

Matthew Hartford, the father of Carolyn Wells, Assistant Principal at Rosenwald Elementary School.

 

Eloise Patti Mayeaux, former member of the Pointe Coupee Parish School Board.

 

Tom Hart, the husband of Barbara Hart, a bus driver for the Pointe Coupee Parish School Board.

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Office of Superintendent – Special Recognitions/Remarks Superintendent Lemoine announced that Bryanna Jones is a Student Ambassador at the STEM Magnet Academy of Pointe Coupee (SMA); she is the daughter of Mr. Cleotha Jernigan, an assistant principal at Rougon Elementary.  Mr. Lemoine praised   Bryanna for her leadership and representation; she provided a great tour of the SMA campus to two separate groups of visitors. Mr. Lemoine introduced Ms. Ann Plauche’ Bachmann.  He mentioned that he wanted to recognize Ms. Bachman for her support of our school system and her tireless support of the new French Immersion Program.  Mrs. Bachman provided housing for two CODOFIL Teachers at Rougon Elementary.  She helped introduce them to our community leaders, citizens, businesses, and many parents. Ms. Bachmann also helped setup their classrooms; she painted, moved furniture, displayed bulletin boards, etc.  Ms. Bachmann was also instrumental in creating Pointe Coupee Parish’s first CODOFIL Chapter to provide financial support for this program.  Prior to the beginning of the 2016-2017 school year, Ms. Bachmann helped to organize a “Meet and Greet” social at Satterfield’s Restaurant; he and members of the PCPSB were attending a Tri-State School Board Conference that particular evening and they unfortunately were unable to attend the special event honoring the new French teachers.

 

Superintendent Lemoine recognized Mr. Randy Jarreau, a welding instructor at Livonia High School.  He mentioned that Randy is more than a teacher.  He oversees campus facilities during school, after school, and during summer months.  Mr. Jarreau was nominated and won the Exxon Mobile Greater Baton Rouge Industrial Award in 2015.  His outstanding work as a Craft Educator earned him the title of “Craft Work Force Development Champion”.  ON average, six of his students transition into the work force annually.  These students are progressing in the welding trade and earning an average salary of $65,000 per year. To date, the LHS Welding Department has produced ninety workers in this highly competitive and demanding job market.  Superintendent Lemoine stated that Randy credits his success towards motivating students, building relationships, and developing a working related environment in his class and welding shop.

 

Mr. Lemoine announced that while attending a meeting with State Superintendent John White on Wednesday, September 21st, he was notified that the Charter Application from the private organization, EducoLearning, had been rejected by the Louisiana Department of Education. 

 

Superintendent Lemoine mentioned that he and Mr. Rob Howle, Chief Program Administrator at STEM, will travel to Shreveport the afternoon of Tuesday, September 27, 2016, to attend the Louisiana Leadership and Innovation Showcase, from September 27-28, hosted by Caddo Parish Schools.  This is a best practice event on innovative STEM Curriculum and instructional practices.  He also mentioned that attending this event will give him an opportunity to meet with Dr. T. Larmar Goree, Jr., to discuss ways that the Pointe Coupee Parish School System can partner with Caddo Parish STEM Schools regarding curriculum and classroom projects.

 

Mr. Lemoine informed the Board that enrollment counts for each school will be submitted to the LDOE on October 1, 2016; these figures will determine the MFP funding for this school year.  He announced the following number of students at each school:  Livonia High School (835); UPCE (241); Valverda Elementary (529); Rosenwald Elementary (291); Rougon Elementary (515) and SMA (313) for a total student enrollment of 2737 parish-wide; this number includes students enrolled at VAP, in the homebound and virtual school program, but it does not include pre-school sped students, charter/special schools, nor Office of Juvenile Justice.  Mr. Lemoine mentioned that the enrollment figure last year was 2627; a difference of 120 students.

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Board Member Chad Aguillard arrived at 5:46 p.m.

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the following consent agenda items were adopted by an 8-0 vote of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, August 25, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, September 15, 2016.

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Receive Head Start Supervisor’s Monthly Report.    Mrs. Bridget Berry announced that eight (8) more students are needed for the Head Start Program for the 2016-2017 school year and mentioned there are openings at UPCE.  Board Member Chad Aguillard stated that the program should not be underserved for lack of qualified students pertaining to the enrollment report.  Mrs. Berry provided information regarding upcoming meeting dates.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to receive the Head Start Supervisor’s monthly report, including the amended budget due to COLA,   prepared by Mrs. Bridget Berry.  The motion carried by an 8-0 vote of the School Board. 

 

Mrs. Bridget Berry provided the Board with an annual ERSEA update.  She mentioned that the ERSEA Policy has not changed since last year; the Policy Council ratified it at their last meeting. 

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Resolutions to adopt millage rates(s) for 2016.  Stephen Langlois, Chief Fiscal Officer, announced that a public hearing was held this afternoon prior to the regular School Board meeting to allow public comment regarding consideration of levying increased millage rates after reassessment and rolling forward millage rates not to exceed the maximum authorized by law.   Mr. Langlois presented resolutions 1 & 2 relative to millage information for the taxing district of Pointe Coupee. He mentioned that he wanted to ask for the authority to go up to 2.90 mills based on the values from the Bond Attorney to exhaust the debt.

 

 

Mr. Thomas Nelson made a motion to adopt Resolution No. 1, seconded by

Mr. James Cline.  The motion carried by a unanimous vote of the Board.

 

 

RESOLUTION NO. 1

 

              BE IT RESOLVED, by the Pointe Coupee Parish School Board (Taxing district) of the Parish of Pointe Coupee, Louisiana, in a public meeting held on September 22, 2016, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2016, for the purpose of raising revenue:

 

            MILLAGE

 

         Constitutional                                             4.19 mills

         (Tax for:  e.g. General Alimony, Library, Maintenance)

 

         Special Parishwide Schools          11.04 mills

        

         BE IT FURTHER RESOLVED that the Assessor of the Parish of Pointe Coupee shall extend upon the assessment roll for the year 2016, the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

         The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

         YEAS:            Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

         NAYS:            None

         ABSTAINED:  None

         ABSENT:        None

 

CERTIFICATE

 

         I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 22, 2016, at which meeting a quorum was present and voting.

 

         New Roads, Louisiana, this 22nd day of September 2016

         (City, Town, Village)

 

________________________________________

(Signature of authorized person of the taxing district)

 

 

 

 

Mr. Thomas Nelson made a motion to adopt Resolution No. 2, seconded by Mrs. Leslie Grezaffi.  The motion carried by a unanimous vote of the Board.

 

 

RESOLUTION NO. 2

 

            BE IT RESOLVED, by the Pointe Coupee Parish School Board (Taxing district) of the Parish of Pointe Coupee, Louisiana, in a public meeting held on September 22, 2016, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2016, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:

 

 

                                                                                    Adjusted Rate   2016   Levy

 

Constitutional                                                     4.19 mills                     4.54 mills

            (Tax for:  e.g. General Alimony, Library, Maintenance)

 

Special Parishwide Schools                                11.04 mills                    11.96 mills

            (Tax for:  e.g. General Alimony, Library, Maintenance)

 

Bond and Interest District 10                                                                    2.90 mills

            (Tax for bonds, if applicable)

             

              BE IT FURTHER RESOLVED that the Assessor of the Parish of Pointe Coupee shall extend upon the assessment roll for the year 2016 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:

 

YEAS:            Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:            None

ABSTAINED:   None

ABSENT:        None

 

CERTIFICATE

 

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 22, 2016, at which meeting at least two-thirds of the total membership was present and voting.

 

            New Roads, Louisiana, this 22nd day of September, 2016

            (City, Town, Village)

 

 

________________________________________

(Signature of authorized person of the taxing district)

 

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Discussion and/or Action Regarding Monthly Financial Information.   Mr. Stephen Langlois, Chief Fiscal Officer, stated that he had placed monthly financial information on BoardDocs and asked if there were any questions.  Board Member Frank Aguillard questioned the sales tax revenue.  Mr. Langlois stated that there is a 1.5 decrease in sales tax revenue collections in comparison from July 2015 to 2016.

 

Mr. James Cline made a motion, seconded by Mr. Brandon Bergeron, to accept the monthly financial information presented by Chief Fiscal Officer Langlois.  The motion carried by an 8-0 vote of the Board.

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Consider Awarding Bid for a Bus or Van for the Special Education Department. 

Mr. Stephen Langlois announced that the bid opening for a special education vehicle, to be purchased with funds from an IDEA Grant, was held on Wednesday, September 21, 2016.  Two bids were received; Superior Ford submitted a bid for a van and Ross Bus Company submitted a bid for a bus and a van.  A short discussion ensued regarding the 2017 Twelve (12) passenger van, with a warranty, that is within budget, for under $65,000.

 

Mr. Chad Aguillard made a motion, seconded by Mrs. Leslie Grezaffi to purchase a van from Ross Bus Company.  The motion carried by an 8-0 vote of the Board.

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Discussion Regarding Diversity with the Auto & Professional Liability Insurance.  Mr. Albert “Dewey” Dukes approached the podium and announced that he is in the insurance business.  He then questioned where the white board members “are” regarding diversity in the insurance business, as he has not been able to obtain the School Board’s insurance business for the last 20 years. 

 

Board Member Brandon Bergeron reiterated what he had mentioned to Mr. Dukes at the Executive Committee meeting last week.  Mr. Bergeron stated that Mr. Dukes needs to do his due diligence and submit a proposal, thus allowing the Board to provide a fair minded opinion with regard to contracting with an insurance company.

 

Board Member Frank Aguillard also reiterated what he had told Mr. Dukes at the Executive Committee meeting.  Mr. Aguillard stated that the Board accepts bids, quotes, as well as recommendations from school system staff members, before casting their vote, thus allowing diversity in the process.   

 

Board Member Anita LeJeune stated diversity means everyone is eligible to submit a bid. 

 

Mr. Dewey Dukes questioned Mrs. LeJeune regarding who has insurance with the school system, further questioning if anyone black (that looks like him) brokers the insurance.

 

Mrs. Lejeune stated that she doesn’t know; it could be a white woman.  She also mentioned that she would like the process to be as diverse as possible to allow anyone to submit a bid. 

 

Board Member James Cline stated that Mr. Dukes mentioned that the school system never did business with anyone that looks like him.  Mr. Cline asked Mr. Dukes if he had written insurance on school system employees in the past and asked him how many school system employees are still doing business with him.  Mr. Dewey stated, yes, but this type of insurance was on a voluntary basis.  Mr. Cline asked if he still has insurance with them now and Mr. Dukes stated, no.  Mr. Dukes announced what he is requesting is for the School Board to allow a black to offer the same services as other insurance companies that have done business with the school system for the last 26 years.  Mr. Cline informed Mr. Dukes that he needs to submit a proposal, as do other companies.

 

Insurance is considered as a professional service and legally it does not have to be advertised.  In an effort to allow other companies an opportunity to submit bids, the School Board voted a few years ago not to have an Agent of Record.

 

Board Member Thomas Nelson stated it was mentioned at the Executive Committee meeting that Mr. Dukes had found out what insurance products were up for renewal.

 

Superintendent Lemoine stated that Mr. Dukes requested information from Mr. Stephen Langlois during the month of August.  Mr. Langlois sent an email to Mr. Dukes regarding the process and deadline; however, Mr. Dukes did not submit an insurance proposal.  Mr. Dukes stated that the problem is he bid as a broker (through a company from Avoyelles Parish) three times and did not get the business. 

 

Board Member Chad Aguillard offered a suggestion to construct a packet of information regarding insurance policies that will be up for renewal 90 days in advance and advertise.

 

Board Member Leslie Grezaffi suggested placing an advertisement in the Pointe Coupee Banner announcing that packets are available, if someone is interested in submitting a bid, for insurance proposals.  She mentioned a few years ago the Board voted against having one person to serve as the Agent of Record so that it would not limit the bid or service proposal. Mrs. Grezaffi stated this should be done 90 days prior to renewal of the policies.

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Discussion and/or Action Regarding Commercial General Liability Insurance, Vehicle Insurance, and Errors and Omission Insurance.    Mr. Stephen Langlois placed the renewal quote information on BoardDocs last week for members of the School Board to review.  Mr. Donald Cazayoux mentioned that the school system has an opportunity to get a $3200 grant from Louisiana Public Schools Risk Management Agency (LARMA) to use for safety and security.

 

On a motion by Mr. Bobby Jarreau, seconded by Mr. Brandon Bergeron, the Board voted to accept the quote for the Commercial General Liability, Commercial Auto, and Errors & Omissions coverage, as presented by the Cazayoux Insurance Agency for the period of October 1, 2016 to September 30, 2017; the following resolution was adopted.

 

RESOLUTION

 

The Pointe Coupee Parish School Board met in a public meeting at 5:30 p.m. on Thursday, September 22, 2016, at the Pointe Coupee Parish School Board Office located at 337 Napoleon Street, New Roads, Louisiana 70760; the meeting was conducted in accordance with the open meetings law.

 

BE IT RESOLVED that the Pointe Coupee Parish School Board accepted the proposal as presented by Cazayoux Insurance Company.

 

BE IT FURTHER RESOLVED that this Resolution authorizes the Superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of our rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage applicable to Commercial Automobile Insurance Coverage for the period of October 1, 2016 to September 30, 2017.

 

On a motion by Mr. Bobby Jarreau, seconded by Mr. Brandon Bergeron, the aforementioned Resolution was adopted and recorded in the minutes as follows:

 

Yeas:             Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

Nays:             None

Abstentions:   None

Absent:          None

The motion passed by a vote of 8-0

 

I, Anita LeJeune, President of the Pointe Coupee Parish School Board, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board on the 22nd day of September 2016, at which time a quorum was present and voting, authorizing Superintendent R. Kevin Lemoine to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage applicable to Commercial Automobile Insurance Coverage for the period of October 1, 2016 to September 30, 2017.

 

(SEAL)            

                                                                        _____________________________

Anita LeJeune, President

                                                                        Pointe Coupee Parish School Board

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Approval of Engagement Letter with Postlethwaite & Netterville Regarding .

Mr. Stephen Langlois announced that the language in the P & N engagement letter being proposed for three years is very similar to past years.  He mentioned that Mr. Rodney Combs is the Director assigned to the Pointe Coupee Parish School Board’s account and that Mr. Combs was in attendance.  Mr. Cline asked Mr. Combs if he is a partner at the CPA firm and Mr. Combs stated that he is.  

 

Mr. James Cline made a motion, seconded by Mr. Frank Aguillard to approve the engagement letter with Postlethwaite and Netterville to conduct audits over the next three years.  

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Approval of a Road Use Agreement, with James Cotton, Estate, LLC, for Access in and out of the 16th Section School Board Property.   Mr. Stephen Langlois stated a copy of the road use agreement and a map of the 16th section property has been on BoardDocs for School Board members to review.    

 

On a motion by Mr. Frank Aguillard, seconded by Mrs. Leslie Grezaffi, the road use agreement for access in and out of the 16th Section School Board Property was approved between the (lessor) James Cotton Estate, LLC, c/o Libbyrose D. Clark, Manager, 201 County Road 2011, Nacogdoches, TX 75965 and the (lessee) Pointe Coupee Parish School Board c/o Kevin Lemoine, Superintendent, P. O. Box 5479, New Roads, LA 70760 for a term of three years, beginning September 1, 2016, and ending on August 31, 2016.  

 

It was announced that the timber contract will be on next month’s agenda. 

 

- - - -

 

Adjournment. Mr. Thomas Nelson made a motion to adjourn. Mr. James Cline seconded the motion and the meeting adjourned at 6:23 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

_____________________________

Kevin Lemoine, Superintendent