MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, August 25, 2016

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, August 25, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting. 

 

Mr. Larry Bossier was requested to offer the invocation.

 

Tyler Bergeron, a senior at Livonia High School, was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present were:  Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Board member Chad Aguillard was absent.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Karla Jack, Director of Accountability; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and LaShonda Victorian, Assistant Principal at the STEM Academy of Pointe Coupee.

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Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of:

 

Gladys Marie Polar Thomas, the mother of Yvette Baker, a school bus driver.

 

Linda Coco Bishop, the sister of Jan Lemoine, a teacher at Rougon Elementary.

 

Alzire Louis, the mother of Avis L. Bajoie, a paraprofessional at Rougon Elementary. 

 

Nicholas Doucet, a student at Livonia High School.

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Office of Superintendent – Special Recognitions/Remarks Superintendent Lemoine recognized Tyler Bergeron, a senior from Livonia High School, with a certificate of achievement from the Pointe Coupee Parish School Board for winning the Louisiana Farm Bureau “Youth Talk and Meet” Contest at their convention in New Orleans during the summer of 2016.

 

Superintendent Lemoine announced that three football players were selected by their teammates as captains of the Livonia High School Football Team for the 2016 season.  The following senior football players were recognized for their achievement of demonstrating leadership qualities:  Kendrick Paul, Offensive Captain; Tolliver Tripeaux, Defensive Captain; and Bryce LeBlanc, Special Teams Captain.  Mr. Lemoine congratulated the young men and challenged them to continue being a good role model to others.

 

Mrs. Sarah Taylor, a physical education teacher at Valverda Elementary, was recognized for writing and receiving the following grants over the summer of 2016: Bowler’s Education Grant (1 of 28 recipients in the nation); Fuel Up to Play 60 Grant and the “Growing up Fit Together Grant, which is $2,100.

 

Mr. Lemoine stated open houses have been held at all schools, except Livonia, which is scheduled for September 13, 2016, at 5:30 p.m.; and very well attended.

 

Superintendent Lemoine mentioned that representatives from FEMA came to the Central Office to collect information about our school district and to provide contact information should any of our employees, the parents of our students and/or their families need to reach them for disaster assistance.  Mr. Lemoine stated this information will be posted on our district’s website; the flyer (an English version and a Spanish version) was also disseminated to principals for posting on their school campus.  Superintendent Lemoine announced that 26 students displaced from other parishes (East Baton Rouge, Livingston and Ascension) have already enrolled in our school system; it is anticipated that additional students will enroll.

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the following consent agenda items were adopted by a 7-0 vote of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, July 28, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, August 18, 2016.

 

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Receive Head Start Supervisor’s Monthly Report.    Mr. Brandon Bergeron made a motion, seconded by Mr. Thomas Nelson, to receive the Head Start Supervisor’s monthly report prepared by Mrs. Bridget Berry.  The motion carried by a 7-0 vote of the School Board. 

 

Informational- Mrs. Bridget Berry released the 2015-2016 Annual Head Start Report to the Public on August 22, 2016.  Mrs. Berry mentioned after last week’s Executive Committee meeting, she received correspondence from the Head Start Office in Dallas addressing the Cost of Living Adjustment (COLA) for Head Start employees; therefore, an amended budget will be brought to the Board in September.

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Revisions to the 2016-2017 Pupil Progression Plan Approved.    Mrs. Lisa D’Aquila presented proposed changes regarding the PPP to the Executive Committee on Thursday, August 18, 2016.  She asked if there were any questions regarding the plan that has been on BoardDocs for review; School Board Member Frank Aguillard questioned if Superintendent Lemoine recommends approval of the changes.  Mr. Lemoine stated that he recommends the proposed revisions that are on BoardDocs.

                                                                                                 

Mr. Frank Aguillard made a motion to approve the revisions to the 2016-2017 Pupil Progression Plan, as recommended by Superintendent Lemoine and Mrs. Lisa D’Aquila.  Mr. Bobby Jarreau seconded the motion.  The motion carried by a 7-0 vote of the Board.

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Discussion and/or Action Regarding Monthly Financial Information.   Mr. Stephen Langlois, Chief Fiscal Officer, stated that he had placed monthly financial information on BoardDocs.  He announced that there has been a 17% decrease in sales tax revenue collections for June of the prior year. 

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial information presented by Chief Fiscal Officer Langlois.  The motion carried by a 7-0 vote of the Board.

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Consider Awarding Bids for Timber Harvest on the 16th Section Property.    (For informational purposes- the School Board has been discussing advertising bids for hardwood timber on approximately 673 acres of land located in Section 16, T 3 South, Range 9 East, in the parish of Pointe Coupee for 2-3 years.  However, due to rising water tables on the property, timber hasn’t been able to be harvested.  On December 17, 2014, the School Board voted to contract with Poche’ and White, LLC to provide timber management and marketing services for timber excluding cypress.  An advertisement for bids was published in the local journal with the bid opening date of August 18, 2016.)  Mr. Stephen Langlois announced that one bid was received from Good Hope, Inc. from Natchez Mississippi and the bid was for $310,000.  After the Executive Committee met on August 18, 2016, they requested that Superintendent Lemoine gather additional information that would help the Board make an ultimate decision at their regular meeting on Thursday, August 25, 2016.  Superintendent Lemoine stated that Mr. Butch Marcy, a forester that assists Poche’ and White with timber cruzing, provided a list of names and addresses of potential bidders that were sent bid packets. Mr. Lemoine telephoned several of the potential bidders and reported he was given various reasons why they did not submit a bid.  Superintendent Lemoine stated that he is of the opinion that there should be more than one bidder and recommends that the Board not award the bid at this time.  Mr. Brandon Bergeron questioned the fair market value of the timber because the Board was given a previous estimate of $479,020.00 that was based on a light cruise. A brief discussion ensued regarding the economy, supply and demand, etc.  The Board was informed that the school system receives the money in advance and the bidder would have 3 years to cut and harvest the timber. 

 

Board member Frank Aguillard asked if a motion was needed to re-advertise for bids. 

 

Mr. Thomas Nelson announced based on Superintendent Lemoine’s recommendation, he would like to make a motion to reject the one timber bid that was received from Good Hope, Inc.  The motion was seconded by Mr. Brandon Bergeron. The motion carried by a 7-0 vote of the Board.

 

Mr. Frank Aguillard made a motion to add an item to the agenda to re-advertise bids for timber harvesting on the 16th Section Property, continuing with the contract of Poche and White.  The motion was seconded by Mr. James Cline.  The motion carried by a 7-0 vote of the Board.

 

Added Agenda Item.  Mr. Frank Aguillard made a motion to accept the Superintendent’s recommendation to re-advertise bids for the 16th Section School Board Property; Mr. Aguillard also stated that he would like to continue the contract with Poche and White.  The motion was seconded by Mr. James Cline.  A roll call vote resulted in the following action:

 

YEAS:  Frank Aguillard, James Cline, Leslie Grezaffi, Bobby Jarreau and Thomas Nelson

Nays:  Brandon Bergeron and Anita LeJeune

Absent:  Chad Aguillard

 

The motion carried by a 5-2-0 vote of the Board.

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Consider Revisions and Re-Advertising of a RFP.  Mr. Stephen Langlois and Ms. Mary Wells announced, since no bids were received when a previous RFP for a bus was advertised, they would like the Board to consider their request regarding revisions to the specifications and bid form for re-advertising for a special education bus or van for community base services.

 

Mr. Thomas Nelson made a motion to re-advertise the RFP for a bus or van, with special education modifications (BID#16-17) for community base services.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by a 7-0 vote of the Board.

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Discussion and/or Action Regarding the Superintendent’s Contract.  Board member James Cline announced that he had requested to place an item on the agenda to discuss the Superintendent’s contract.  Mr. Cline mentioned that his intention was for the Board to consider extending his contract because of the Superintendent’s performance, hard work and loyalty to the school system over the past year. However, due to state requirements, further clarification is needed prior to making a decision that would be in the Superintendent and the Board’s best interest.  Therefore, Mr. Cline stated that he would like to table this item until Attorney Hammonds returns to his office and can provide the Board with legal advice pertinent to the current contract.  The motion was seconded by Mrs. Leslie Grezaffi and the motion to table this item carried by a 7-0 vote of the Board.

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Adjournment. Mr. Thomas Nelson made a motion to adjourn. Mr. Brandon Bergeron seconded the motion and the meeting adjourned at 6:01 p.m.

 

 

____________________________                          

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent