MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

 

REGULAR SCHOOL BOARD MEETING

Thursday, July 28, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, July 28, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting.  .

 

Mr. Brandon Bergeron was requested to offer the invocation.

 

Mr. James Cline was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were:  Frank Aguillard, Brandon Bergeron, James Cline, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Mrs. Leslie Grezaffi had called to inform Superintendent Lemoine that she was going to be absent due to illness in her family.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Andrew Duhe’, Supervisor of Maintenance and Support Services; Kate Guillory, Supervisor of Child Nutrition and Karla Jack, Director of Accountability; Natalie Aguillard, Principal of Rosenwald Elementary; Amanda Craighead, Assistant Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School and Rob Howle, Chief Academic Officer of STEM.

 

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Remarks from the Superintendent.  Superintendent Lemoine mentioned that he had invited the 2016-2017 Livonia High School Varsity Cheerleaders and their sponsor, Lucy Boley, to the meeting because their cheer squad won the following awards at the 2016 UCS Summer Camp Competition: 2nd place in the Extreme Dance Routine; 1st place in the sideline cheer; 1st overall large varsity squad and most entertaining home Pom.  Each cheerleader was recognized with a certificate of achievement and a group picture was taken with Superintendent Lemoine and Principal Gueho. 

 

School Board member Chad Aguillard arrived at 5:40 p.m.

 

Superintendent Lemoine announced that “Big Brown” will sponsor his annual Stuff the UPS Truck, school supply drive in front of Wal-Mart in New Roads from 8:00 a.m. – 4:00 p.m. on Saturday, August 6, 2016.  He stated the schools will have staff work throughout the day to support this wonderful cause.

 

Superintendent Lemoine stated that teachers will report back to work on Monday, August 8, 2016.  Two days of Professional Development will be held at their assigned school, where they will review school housekeeping matters; Curriculum Map Reviews; PLC Data Plans and Crisis Management In-Service.  The first day of school for students is Wednesday, August 10, 2016; this will be a full day of school.  First Student will mail bus route informational post cards to parents on Friday, July 29, 2016.  Central Office Staff will be at all schools on the first day to assist principals, teachers and students. 

 

Superintendent Lemoine stated that several employees from each school will be trained on proper administration of the Automated External Defibrillators that are on each campus.  This “free” training will be provided at the Louisiana’s Laborers Training Center in Frisco on Monday, August 1 and Tuesday, August 2, 2016.   Many coaches will also be trained. 

 

Superintendent Lemoine announced that he received information that Pointe Coupee Parish was one of the parishes in which a non-profit Type 2 Charter Application has been sent to the LDOE for review.  The LDOE will consider the outcome of a third part evaluator before deciding if it will be presented to BESE for consideration.  Board Member Frank Aguillard questioned if the Type II Charter has to receive BESE Approval and the Federal Judge’s approval.  It was stated that since the parish is currently still under a desegregation order, it would require the Federal Judge’s approval to operate the Type 2 Charter in Pointe Coupee.

 

Superintendent Lemoine announced that he, along with the members of the Pointe Coupee Parish School Board, will attend the Tri-State Southern Region Conference on Sunday, July 31st, Monday, August 1st, and Tuesday, August 2nd.  There will be an Administrator-in-Charge while he is away from his office and he will be available by telephone should the need occur to reach him.

 

School Administration Presentations- Principals and/or their designated staff member provided information regarding staffing, enrollment, open house dates, etc.  Superintendent Lemoine announced that he plans to attend the open house at each of the following schools:  STEM Academy of Pointe Coupee (August 4, 2016 at 5:30 p.m.); Valverda Elementary School (August 8, 2016 at 5:30 p.m.); Rosenwald Elementary School (August 9, 2016 at 5:30 p.m.); Upper Pointe Coupee Elementary School (August 11, 2016 at 5:30 p.m.); Rougon Elementary School (August 17, 2016 at 5:30 p.m.) and Livonia High School (September 13, 2016 at 5:30 p.m.); School Board members will be sent an email regarding the dates and times of all open houses. 

 

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the following consent agenda items were adopted by a 7-0 vote of the members of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, June 23, 2016.

 

·       Approval of the minutes from the Executive Committee meeting of Wednesday, July 20, 2016.

 

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Receive the Head Start Supervisor’s Monthly Report.    On a motion by Mr. Chad Aguillard, seconded by Mr. Brandon Bergeron, the Board voted to receive the Head Start Supervisor’s Monthly Report as prepared and presented by Mrs. Bridget Berry.

The motion carried by a 7-0 vote of the Board.

 

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Revision of Job Descriptions for Head Start Teacher; Teacher Assistant; and Family Advocate and Clerk- Mrs. Bridget Berry stated the Head Start Policy Council met on July 18, 2016; they approved the revised job descriptions/evaluation forms that are on BoardDocs for consideration of approval by members of the School Board at their July meeting.

 

Mr. Brandon Bergeron made a motion to approve the revised Head Start job descriptions (Head Start Teacher; Head Start Teacher Assistant; Head Start Family Advocate and Head Start Clerk), as was approved by the Head Start Policy Council on July 18, 2016.  Mr. Bobby Jarreau seconded the motion.  The motion carried by a 7-0 vote of the Board.

 

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Announcement -It was announced that Mrs. Judy Loyde, Consultant, conducted an annual Head Start Training Workshop for the Governing Body (members of the Pointe Coupee Parish School Board) on Wednesday, July 20, 2016. 

 

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Discussion and/or action regarding Monthly Financial Information-   Mr. Thomas Nelson made a motion, seconded by Mr. James Cline, to accept the monthly financial information report that was prepared by Stephen Langlois, Chief Fiscal Officer, and placed on BoardDocs for review by members of the School Board.  The motion carried by a 7-0 vote of the Board.

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Discussion and/or action regarding Property Insurance - Stephen Langlois stated that Cazayoux Insurance submitted a property insurance quote from RSUI Indemnity Company (Admitted, Best Rating A+ XIII) for policy dates August 15, 2016-August 15, 2017.  Mr. Langlois was happy to report the insurance company quoted the school system a reduction in the annual premium for the same amount of coverage as last year.  Superintendent Lemoine recommended that the Board accept the insurance quote from the only company that submitted a bid, with a savings of $20,600 from last year.

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board voted 7-0 to accept the property insurance quote from RSUI Indemnity Company submitted by Cazayoux Insurance Company for policy dates August 15, 2016-August 15, 2017.  The motion carried.

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Adoption of the 2016-2017 General Fund Budget.  Stephen Langlois, Chief Fiscal Officer, stated that the proposed 2016-2017 general fund budget has been on public review at the Pointe Coupee Parish School Board’s Central Office and, a public hearing was held at 5:00 p.m. prior to the regular School Board meeting this afternoon, as was advertised in the local journal.  Superintendent Lemoine mentioned the reduction in MFP funding, after the 2016 Legislative Session ended, equates to $42 less per student than the pre-session information received in the April letter; this is an additional reduction of $180,000.  He stated we have begun making internal adjustments to the general fund to offset the reduction and $20 million in HB2 will provide our system with approximately $60,000.  A mid-year budget adjustment may be needed to reflect this reduction.

 

Mr. Langlois announced the proposed budget for 2016-2017 is balanced.  Board Member Frank aguillard complimented Superintendent Lemoine and Chief Fiscal Officer Stephen Langlois for their diligent work balancing the budget. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. James Cline, to adopt the general fund budget for fiscal year 2016-2017.  The motion carried by a 7-0 vote of the Board.

 

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Approval of a Contract for Timber on the 16th Section Property - Mr. Stephen Langlois stated the bid opening for the harvesting of timber on the 16th section property is scheduled during the month of August 2016.  However, he requested that Attorney Charles Hardie, with Hammonds & Sills, review the contract that is being presented at the July School Board meeting.  Mr. Langlois assured the members of the Board that the contract prohibits the harvesting of cypress trees and the money generated from the timber sale is one-time money that will be placed in the capital outlay fund to repair school facilities. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to approve the timber contract that will be used for the sale of hardwood timber on the 16th section school board property.  The motion carried by a 7-0 vote of the Board.

 

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President Anita LeJeune announced that an item to award the bid for leasing the 16th Section Hunting property needs to be added to the agenda because the current lease will expire on July 31, 2016.

 

Added Item to Agenda - Mr. Thomas Nelson made a motion, seconded by Mr. Bobby Jarreau, to add an item to the agenda to consider awarding the bid for the School Board’s 16th section property that is used for hunting. 

 

Consider Awarding Bid for Leasing the 16th Section School Board Property. The advertisement to receive sealed bids to lease the property was advertised in the local journal and published on June 30, July 7, and July 14, 2016, relevant to the bid opening on Monday, July 25, 2016 at 2:00 p.m.  Mr. Stephen Langlois stated information was requested by three potential bidders, but only one (1) bid was received from Chustz Surveying, Inc.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Bobby Jarreau, to award the bid to Chustz, Surveying, Inc., for the School Board’s 16th section property, used for hunting, for an annual amount of $18,262.00, for a period of three years (August 1, 2016-July 31, 2019).  The motion carried by a 7-0 vote of the Board.

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Discussion and/or action regarding Revised Teacher Evaluation Rubric, as established in the Job Description -  Superintendent Lemoine stated, along with the two parts of the Compass System, a third component was created to the teacher evaluation system, to measure Professional Conduct of teachers. The following examples were given:  arriving to work on time; submitting lesson plans on time; being on duty as scheduled and remaining professional with students, colleges and parents. He explained the three scores will be averaged together for a local teacher evaluation score.  However, this local score would not supersede the COMPASS Score.  Superintendent Lemoine recommends that the Board consider approving this added component that would allow measurement of the teacher’s value outside of the classroom.

 

Mr. James Cline made a motion, seconded by Mr. Frank Aguillard, to revise the teacher evaluation rubric to measure Professional Conduct of teachers, as established in the job description.  The motion carried by a 7-0 vote of the Board.

 

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Discussion and/or action regarding Revisions to Policies- Mr. Thomas Nelson made a motion to adopt the revisions to policies BH (School Board Ethics); EBBG (Hazardous Substances); GBD (Employment of Personnel); GBI (Evaluation); GBL (Tenure); IDCH (Home Study Program) and the addition of a new policy DIEA (Preservation of School Board Records), as suggested by Forethought Consulting.  The motion was seconded by Mr. Bobby Jarreau.  The motion carried by a 7-0 vote of the Board

 

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Adoption of the 2016-2017 Student Handbook & Code of Conduct with updates to policies, as approved by the School Board -The draft copy of the proposed 2016-2017 student handbook was placed on BoardDocs.  Superintendent Lemoine reviewed the changes that were made:  Typical Edits - calendar updates; personnel name changes; General Policy Updates - drug testing policy, cell phones, dress code policy for Livonia High School Seniors and STEM Academy Shirts; Student Offences -recommended long term suspension or expulsion for creating or participating in a major disturbance on campus;  recommended expulsion for the possession of ammunition and possession of synthetic/counterfeit drugs; Grading & Promotion Procedures - refers to the PCPSB approved Pupil Progression Plan for grading and promotion procedures.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to approve the adoption of the 2016-2017 Student Handbook and Code of Conduct, with updates to polices, as approved by the Board. The motion carried by a 7-0 vote of the Board.

 

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the meeting adjourned at 6:27 p.m.

 

 

____________________________

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent