MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

 

REGULAR SCHOOL BOARD MEETING

Thursday, June 23, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, June 23, 2016 at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. LeJeune requested that everyone silence their cell phones to avoid interruptions during the meeting.  She announced that the Executive Committee meeting in July will be on Wednesday, July 20, 2016, rather than Thursday, July 21, 2016.

 

Mr. Brandon Bergeron was requested to offer the invocation.

 

Mr. Thomas Nelson was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were: Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Board Member Chad Aguillard arrived at 5:35 p.m.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Stephen Langlois, Chief Fiscal Officer; Lisa D’Aquila, Director of Human Capital; Bridget Berry, Supervisor of Head Start; Lacey Bueche, Director of IT; Donald Fuselier, Supervisor of Maintenance and Support Services; Kate Guillory, Supervisor of Child Nutrition and Karla Jack, Director of Academic.

 

Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Stacy Gueho, Principal of Livonia High School and Rob Howle, Chief Academic Officer of STEM.

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Remarks from the Superintendent.  Mr. Lemoine announced the retirement of Mr. Donald Fuselier, Supervisor of Operations and Transportation.  He stated Mr. Fuselier was hired by the Pointe Coupee Parish School Board in 1964 and has faithfully served our parish and its’ students/employees for 52 years.  Mr. Lemoine mentioned that Mr. Fuselier’s career began as an agriculture teacher at Upper Pointe Coupee High School and instructed students there for 27 years. Mr. Fuselier has served as the Operations/ Maintenance Supervisor of the school system since 1991.  Superintendent Lemoine stated that a committee made up of himself, Mrs. Jack, Mrs. D’Aquila, Mr. Fuselier and Mr. Langlois interviewed two very strong candidates for the position of Operations/Maintenance Supervisor and they will interview two other applicants on June 27, 2016, before making a final decision before July 1, 2016.  Mr. Lemoine was happy to report that Mr. Donald has agreed to stay on for two additional weeks to help transition the new person into the position.  Superintendent Lemoine stated that over the past two weeks he and Mr. Fuselier have traveled to all of the schools to inspect the campus facilities to determine the greatest needs for repairs.  He reported the facilities overall are in decent shape and they will be addressing minor repairs at all campuses as we get ready for the upcoming 2016-2017 school year. Individual School Board Members thanked Mr. Fuselier for his many years of service to the school system and expressed their personal sentiments to him.  Mr. Fuselier stated that he has enjoyed his career with the school system, thanked everyone for their well wishes/sentiments and provided an open invitation to anyone that wants to visit him at his home in the future. 

 

Superintendent Lemoine mentioned, after being approved by the School Board last fall, a school energy efficiency awareness competition project was implemented at all schools from December 2015 to May 2016 and is pleased to report there was a total savings of $14,495.96.  He announced the following energy savings at each school:  Livonia High $6,364.37; Rosenwald Elementary $580.77, Valverda Elementary

$1,976.02 and Upper Pointe Coupee Elementary $6,711.20; however, Rougon Elementary had an increase in consumption by ($1,136.40).  A total of 4.4% was saved which was a little short of our 5% goal.  A $100 stipend will be given to employees that worked at UPCE during the school year 2015-2016 since their campus won the energy awareness contest for conserving the most energy. 

 

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Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted by an 8-0 unanimous vote of the Board.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, May 26, 2016

 

·       Approval of the minutes from the Executive Committee meeting of Thursday, June 16, 2016.

 

·       Approval of the minutes from the special School Board meeting of Thursday, June 16, 2016.

 

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Receive the Head Start Supervisor’s Monthly Report.   Mr. James Cline made a motion to receive the Head Start Supervisor’s Monthly Report as prepared and presented by Mrs. Bridget Berry.  The motion was seconded by Mr. Bobby Jarreau.  The motion carried by an 8-0 vote of the School Board.

 

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Discussion and/or Action Regarding Monthly Financial Information.  Mr. Thomas Nelson made a motion to approve the monthly financial information that was prepared by Chief Fiscal Officer Langlois and placed on BoardDocs.  The motion was seconded by Mr. Bobby Jarreau.  The motion carried by an 8-0 vote of the School Board. 

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Approval of Child Nutrition Program Budget Revision for 2015-2016.  Mr. Stephen Langlois stated that he is asking the Board to approve a budget revision for the child nutrition program in order to get the budget variances in line. 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Anita LeJeune, the Board approved a Child Nutrition budget revision for 2015-2016.  The motion carried by an 8-0 vote of the School Board. 

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Bids Awarded for Child Nutrition Program for 2016-2017.  Mr. Stephen Langlois stated the information is on BoardDocs.  Mr. Frank Aguillard stated that although he does not see a conflict with regard to voting on this particular item, he announced that he would like to recuse himself. 

 

Mr. Thomas Nelson made a motion to award bids to vendors for bread, food, milk and supplies for the school-year 2016-2017, as presented by Kate Guillory, Supervisor of the Child Nutrition Program.  The motion was seconded by Mr. James Cline.  Mr. Frank Aguillard recused himself and the motion carried by a vote of 7-0.

 

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Bids Awarded for Janitorial/Paper Supplies for 2016-2017.  Mr. Stephen Langlois announced the information is on BoardDocs.  Mr. Frank Aguillard stated that although he does not see a conflict, he is requesting to recuse himself from voting for this agenda item.

 

Mr. James Cline made a motion to award bids to vendors for janitorial/paper supplies for school-year 2016-2017, as presented by Donald Fuselier.  The motion was seconded by Mr. Brandon Bergeron.  After Mr. Frank Aguillard recused himself from voting, the motion carried by 7-0.

 

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Workers’ Compensation Insurance Proposals Accepted.  Mr. Stephen Langlois stated the information is on BoardDocs. 

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Bobby Jarreau, to accept the proposal for workers’ compensation and employer’s liability insurance for the Pointe Coupee Parish School Board submitted by LWCC, effective July 1, 2016 and expiring July 1, 2017.  The motion carried by an 8-0 vote of the Board.

 

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Cooperative Endeavor Agreement for School Resource Officers for 2016-2017. Superintendent Lemoine stated that he was notified by Chief McDonald, with the City of New Roads, that they were not going to be able to staff a School Resource Officer at Rosenwald for the upcoming school year. Inasmuch as Sheriff Torres agreed to provide an additional officer, the proposed agreement reflects an increase of one position from last year.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Chad Aguillard, the Board voted to continue a Cooperative Endeavor Agreement with the Pointe Coupee Parish Sheriff’s Office for School Resource Officers for 2016-2017.  The motion carried by an 8-0 vote of the Board.

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Authorization of Suspension of 2% Cash Reserve portion of Policy File:  DC.   Mr. Bobby Jarreau announced that the Finance Committee recommends the suspension of the 2% cash reserve portion of Policy DC for general fund budget balancing purposes, as proposed by Superintendent Lemoine and Chief Fiscal Officer Langlois.  

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to suspend the 2% cash reserve portion of Policy DC.  The motion carried by an 8-0 vote of the Board.

 

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Teacher Salary Schedule Revisions Approved for 2016-2017.  Superintendent Lemoine reviewed salary information regarding Act 1 based on a teacher’s effectiveness, demand and experience.  He mentioned the old and new schedules are the same; however, he further explained salary placement and the cross-referencing pertaining to years of experience. Mr. Lemoine emphasized the number of years of experience teachers coming into our school system had as of 2013; this information will be used to determine where they should be placed on the salary schedule. The number of effective years of teaching experience after July 1, 2013, will be used to determine the final step placement.  Superintendent Lemoine mentioned that he also recommends revisiting this item in the fall of the year in an effort to “fix” the whole system from convoluted calculations.  Mr. Bobby Jarreau stated the Finance Committee recommends approving the teacher salary schedule revisions as presented.

 

Mr. Thomas Nelson made a motion to approve revisions to the teacher salary schedule for 2016-2017.  The motion was seconded by Mr. Brandon Bergeron.  The motion carried by an 8-0 vote of the Board.

 

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School System Salary Schedules Adopted for 2016-2017.  Mr. Frank Aguillard made a motion to adopt the 2016-2017 school system salary schedules as presented by Mr. Stephen Langlois and recommended by the Finance Committee.  Mr. James Cline seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Approval Granted to Update Illustration of Coding Expenses Regarding 1999 One-Cent Sales Tax.  Mr. Stephen Langlois explained that that the one-cent sales tax is in a separate fund; however, auditors from P & N directed that the school system provide a clearer illustration with regard to expenses (health insurance and retirement).

 

PLAN FOR PLACING THE 1999 ONE-CENT SALES TAX IN A SEPARATE ACCOUNT

AS DIRECTED BY OUR AUDITORS

Pro Com Fund Number 100 – One-Cent Sales Tax Proceeds

 

Effective July, 2010, the one-cent sales tax will be deposited in Fund 100 and approved charges will be made to this fund.

CHARGES TO THIS ACCOUNT:

1. Employer’s portion of the insurance premium

·       Prior to the tax, the Pointe Coupee Parish School Board’s contribution to the employee’s insurance premium was 19%.

·       Currently, the Pointe Coupee Parish School Board’s contribution to the employee’s insurance premium is:

 

75.0% - Single Coverage

61.8% - Employee plus spouse

70.5% - Employee with 1 child or with children

61.2% - Family

·       The School Boards’ General Fund will continue to cover 19% of the employee’s health insurance premium. The remaining value of the School Boards’ (state) share will be charged to the One Cent Sales Tax Fund.

 

2. Sales Tax Raises 2000-2001 and employer contributions to related benefits for personnel (Medicare, if applicable and retirement)

·       Teachers $3,306.00 + $517.39 TRSL & Medicare

·       Principals $1,500.00 + $234.75 TRSL & Medicare

·       Support $7.44 (per day)

261 days x $7.44 = $1,942.00 + $144.68 LSERS/TRSL & Medicare

200 days x $7.44 = $1,488.00 + $232.87 TRSL & Medicare

185 days x $7.44 = $1,376.00 + $102.51 LSERS & Medicare

180 days x $7.44 = $1,339.00 + $209.55 TRSL & Medicare

 

3. Due to increases in the employer’s contribution to the retirement systems since the 2000-2001 school year, the current year retirement percentages will be charged to this fund for the Sales Tax Raises.

·       2000 - 2001 school year

TRSL – 14.2% LSERS – 6.0%

·       2009 – 2010 school year

TRSL – 15.5% LSERS – 17.6%

·       2010 – 2011 school year

 

It was announced that if there is a surplus after paying employee benefits, an additional check will be issued to employees.

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Authorization Granted to Advertise Public Review of the Proposed 2016-2017 General Fund Budget.    Stephen Langlois provided a budget summary.  He stated the local sales tax reflects a net reduction of $73,943; the MFP reduction of $43 per student, and a reduction of the Title II budget by approximately $120,000.  Mr. Langlois announced an anticipated increase of 118 students for next years’ enrollment; elimination of the HIPPI Program Parish-wide.  In 2013, there were 15 HIPPY Programs statewide.  Today, there are only two HIPPY programs in the state (Pointe Coupee and EBR) and EBR will be discontinuing their program this summer; Elimination of the $44 million MFP funds that was funded outside the MFP formula.  This cost us about $130,000, which may be restored after this Special Session; Eliminated positions that were partially funded by the SRCL Grant because of the grant ending.  Superintendent Lemoine also reviewed the following STEM funding methods:  net loss of 15 teachers from parish schools because of the reduction in students and more efficient staffing efforts; hired 16 teachers to fill positions at the STEM Academy, where 322 students are enrolled; the number of parish bus routes were reduced by five and three were added for the STEM Academy; the remaining routes will be private school routes or transfer routes.  There will be one clerk, a full-time custodian and one after-school part-time position.

 

Mr. Stephen Langlois stated the budget is balanced.  The major increase in expenses are the sales tax fund deficit of $362,000; adjustment of state funding of other charter and local public schools to $240,000. 

 

Mr. Brandon Bergeron made a motion to authorize the advertisement of the proposed 2016-2017 general fund budget for public review.  Mr. Bobby Jarreau seconded the motion. The motion carried by an 8-0 vote of the Board.

 

Mr. Stephen Langlois stated a notice stating the budget is available for public review will be placed in The Pointe Coupee Banner; the binder will be placed in the hallway.

 

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Approval Granted to Advertise the School Board’s 16th Section Property for Hunting and the Road Use Agreement.  Board member Brandon Bergeron had previously requested that Superintendent Lemoine provide the Board with information regarding the average cost per acre for leasing land used for hunting clubs in the parish.  Mr. Lemoine announced the average cost ranges from $15 to $21 per acre; with the top high-end cost at a club near Fordoche for $30.00 per acre.  Superintendent Lemoine stated that he recommends that the lease stipulate that timber can be harvested during hunting season. Mr. Bobby Jarreau stated the Finance Committee recommends the advertisement of the 16th section property. 

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Leslie Grezaffi, to approve the advertisement of the School Board’s 16th Section Property for hunting and the road use agreement.  The motion carried by an 8-0 vote of the Board.

 

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Approval of the RFP Specification and Bid Form for a Special Education Bus for Community Base Services.  Mr. Bobby Jarreau stated it is the recommendation of the Finance Committee to approve the Request for Proposals and the bid form for a special education bus using idea and special education funds for the purchase.

 

On a motion by Mr. Chad Aguillard, seconded by Mr. James Cline, the Board voted to approve the RFP specification and bid form to purchase a special education bus for use with community based services.  The motion carried by an 8-0 vote of the Board.

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Authorization to Purchase Bleachers for the Football Stadium at Livonia High School.  Superintendent Lemoine announced that information is on BoardDocs, as well as a paper copy in the Board members’ update folders, regarding bid prices purchase for the purchase of bleachers for the football stadium at Livonia High School.  Mr. Lemoine mentioned, at the Executive Committee meeting, he was asked to obtain quotes from other companies and clarification pertaining to assembly with regard to Jackson’s Bayou Boys’ quote. Superintendent Lemoine stated that comparable bids were received from four companies and clarified that the original quote received from Bayou Boys did not include assembly.  He also provided two options for bleacher set-up foundations; option 1 is for a limestone base and option 2 is for a concrete base.  Superintendent Lemoine stated his recommendation is to accept option 2, utilizing Capital Outlay funds to purchase bleachers from Jackson Bayou Boys; this option includes bleachers (10 rows x 27’ length); shipping, assembly, dirt, concrete, forming/foundation materials, forming/finishing labor for a total cost of $31,648.  He explained that the cement base will help to prevent having to weed eat under the bleachers as well as to avoid sinking that could occur from people jumping, etc.  

 

Board member James Cline mentioned that the cement option would be beneficial for wheelchair accessibility.    

 

Mr. Chad Aguillard questioned the number of sets of bleachers.  Mr. Bobby Jarreau mentioned at last week’s Executive Committee meeting, four sets were discussed; however this quote is for one less set. 

 

Mr. Chad Aguillard made a motion to adopt the Superintendent’s recommendation authorizing the purchase of aluminum bleachers from Jackson Bayou Boys for the football Stadium at Livonia High School, using option 2, paid for with Capital Outlay funds, rather than Series 2015 Revenue Bonds that would incur interest charges.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by an 8-0 vote of the Board.

 

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There being no further business to transact, President LeJeune entertained a motion to adjourn.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mrs. Anita LeJeune, the meeting adjourned at 6:27 p.m.

 

 

____________________________

Anita LeJeune, President

 

 

_____________________________

Kevin Lemoine, Superintendent