MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, March 24, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, March 24, 2016, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mr. Brandon Bergeron was requested to offer the invocation.

 

Mr. Thomas Nelson led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Board member James Cline was absent.

 

School System Administrative Staff in attendance were: Kevin Lemoine, Superintendent; Bridget Berry, Head Start Coordinator; Lacey Bueche, Director of Accountability/IT; Lisa D’Aquila, Director of Human Capitol; Donald Fuselier, Supervisor of Operations; Stephen Langlois, Chief Fiscal Officer;  Karla Jack, Chief Academic Officer; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Lance Jarreau, Assistant Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Stacy Gueho, Principal of Livonia High School, and Rob Howle, Chief Administrator of the STEM Magnet Academy of Pointe Coupee. 

 

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Office of Superintendent – Special Recognitions/Remarks Superintendent Lemoine recognized Patrick Queen, a junior at Livonia High School, as the first Pointe Coupee Parish public school football player to be offered a scholarship and commit to sign a National Letter of Intent to play for LSU.  The national signing date will be next February and Patrick is expected to play Outside Linebacker at the college level.

 

Camila Carrera, a senior at Livonia High School, was recognized for being selected as a state finalist for the state of Louisiana’s 36th Annual Louisiana’s Homecoming Queen School Scholarship Competition.  Camila is currently ranked 1st in her class and has earned an impressive 28 hours of college credit while taking dual enrollment courses.  She currently serves as an ambassador for Pointe Coupee Parish Farm Bureau as their Queen.

 

Mr. Marvin “Bud” Ragland was recognized for giving students a gift of a sucker and seed for the past six years.  This year, he visited every school in the parish.  Mr. Ragland is an honored Veteran of the Korean War.  Mr. Ragland shared a few life stories and why he does what he does for the school children.

 

Superintendent Lemoine announced that he received word today that on Friday, April 15, 2016, at 10:00 a.m., there will be a celebration at Rougon Elementary to announce the launch of a French Immersion Academic Program for grades K-1, effective school year 2016-2017. He was informed that more than 150 guests are being invited; Special Guests will be Governor John Bell Edwards, State Superintendent John White, Senator Eric LeFleur, Dr. Bill Arceneaux, with CODOFIL, Senator Rick Ward and Representative Major Thibaut.  Mr. Lemoine mentioned there will be a brief presentation in front of the school, followed by classroom visits.  Senator LeFleur, a huge proponent of bringing French back in the school systems of Louisiana, is also sponsoring a lunch.  The Governor’s office and Senator LeFleur’s Office will contact us about the invitations, etc.

 

Mr. Lemoine announced the property tax proposition is on the April 9, 2016, ballot; he encouraged everyone to exercise their right to vote. Superintendent Lemoine commended all School Board members for their attendance at many of the meetings he held throughout the parish with, members of organizations, government agencies and individuals, where he transparently provided information and facts regarding the impact of a 10 mill proposition on taxpayers.  He also thanked the members of the Board for their support of the teachers in our school system. 

 

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Consent Agenda.  On a motion by Mr. Chad Aguillard, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted.

 

Approval of the minutes from the regular School Board meeting of Thursday, February 25, 2016

 

Approval of the minutes from the Executive Committee meeting of Thursday, March 17, 2016.

 

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Presentations.    Mrs. Monica Laborde, Pointe Coupee Parish Chair Youth Development Agent with the LSU Ag Center, announced that Mr. Miles Brashier had retired and she is now the new Parish Extension Service Chair.  Mrs. Laborde introduced existing staff members in her office Mark Carriere, Assistant Extension Agent and Dr. Sara Rogers Shields, Horticulturalist. They provided information regarding the LSU Ag Center programing, especially 4-H in Pointe Coupee. 

 

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Head Start Monthly Report.   Mrs. Bridget Berry, Head Start Coordinator, announced that Head Start met and exceeded their in-kind contribution.  She was excited to report that student attendance in February was the best it has been all year. 

 

Mr. Thomas Nelson made a motion to accept the Head Start Monthly Report, seconded by Mr. Brandon Bergeron; by a 7-0 vote of the Board present and voting, the motion carried.

 

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Acceptance of the Head Start Monitoring Plan.  Mrs. Bridget Berry stated she has received training each month from Carmen Williams, with the Training and Technical Assistance Team, because she was a new person working in the program.  Mrs. Berry mentioned that Ms. Williams provided a monitoring plan template that she shared with her staff; everyone is fine with this plan.   The Board is now being asked to accept the plan. 

 

Mr. Brandon Bergeron made a motion to accept the Head Start Monitoring Plan, seconded by Mr. Thomas Nelson; by a 7-0 vote of the Board present and voting, the motion carried.

 

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Revisions to the Head Start Strategic Plan.    Mrs. Bridget Berry stated last fall they reviewed and revised the former Head Start Strategic Plan.  Inasmuch as one of goals (La. Child Health Consultant) was unattainable to achieve, a second revision is needed. 

Mrs. Berry announced that the Head Start Policy Council pre-approved the revision that she is asking the School Board to ratify at tonight’s meeting.

 

Mr. Bobby Jarreau made a motion to ratify revisions to the Head Start Strategic Plan as pre-approved by the Head Start Policy Council.  Mr. Brandon Bergeron seconded the motion.  By a 7-0 vote of the Board present and voting, the motion carried.

 

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Acceptance of the School Readiness Goals.   Mrs. Bridget Berry stated the Policy Council approved more advanced goals, with regard to letters, sounds and math patterns, for pre-k readiness. She shared the information at all Parent Committee meetings and all responded favorably with the Policy Council’s approval.

 

Mr. Thomas Nelson made a motion to accept the more advanced Head Start School Readiness Goals, as approved by the Policy Council.  Mr. Brandon Bergeron seconded the motion.  By a 7-0 vote of the Board present and voting, the motion carried.

 

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Ratification of the Head Start Electronic Device Policy.  Mrs. Bridget Berry stated the new state licensing guidelines limits the time spent in the center with electronic devices and more student/teacher interaction time. 

 

Mr. Bobby Jarreau made a motion to ratify the Head Start Electronic Device Policy to reflect the new state licensing guidelines.  The motion was seconded by Mr. Brandon Bergeron; by a 7-0 vote of the Board present and voting, the motion carried.

 

Superintendent Lemoine congratulated Mrs. Berry for all she has done in her new position this school year.

 

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Monthly Financial Information.    Stephen Langlois prepared and posted monthly financial information on BoardDocs.

 

Mr. Frank Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to approve the monthly financial information; by a 7-0 vote of the members of the Board present and voting, the motion carried.

 

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Discussion and/or action Regarding Proposed Bids for Sale of School Board Property Formerly used as the Central Office.  Mr. Stephen Langlois mentioned that he had spoken to Attorney Charles Hardie, with Hammonds, Sills, Adkins, and Guice, regarding the proposed bids for sale of the former School Board Office property. The Board has advertised the property for a minimum bid of 100%, 85% and 80%; Mr. Hardie stated that after the 3rd round of advertising,  the Board does not have to set a minimum acceptable bid price; it is at the Board’s discretion to require a minimum acceptable bid.  Attorney Hardie also stated it is at the Board’s discretion wither or not to accept a bid offer.  Board Member Thomas Nelson questioned the cost of advertising. Mr. Langlois informed him it is $350.00 and there has been one person that asked for the bid documents thus far.  Mr. Nelson mentioned that he would like to advertise again as you can accept or reject any bid.  Mr. Brandon Bergeron announced the Finance Committee met regarding this and they too would like to re-advertise the property. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Chad Aguillard, to approve the monthly financial information; by a 7-0 vote of the members of the Board present and voting, the motion carried.

 

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Discussion and/or action Regarding Proposals for Contracted Student Transportation Services. Mr. Stephen Langlois stated three transportation bids were received and opened on March 23, 2016, at 2:00 p.m. Two of the three companies were invited to make a presentation; the bid from the other company was extremely high and out of the school system’s budget; therefore, they were not asked to make a presentation.  Information regarding the proposals was placed on BoardDocs for review.

 

The Finance Committee met and they agreed to have the two transportation companies make one presentation to the full Board, rather than just the Finance Committee.  Both companies were informed that their initial presentation should last no longer than 15 minutes, without representation from the competing company in the room during their presentation. It was announced that First Student, Inc., the company that has contracted with the Pointe Coupee Parish School Board for the last five years, will make the first presentation to the Board, followed by Ecco Ride.  Mr. Stephen Langlois informed the Board that a 3rd option was submitted by First Student as part of their bid proposal. Because the 3rd option was not part of the original RFP, the Review Committee instructed Mr. Langlois to contact Ecco Ride and STS to give them an opportunity to include an option 3 as part of their bid.  Ecco Ride and STS did submit an option 3; however, STS was not selected to be a finalist.

 

First Student’s Area General Manager, Mr. Tony Vidrine, and their New Roads Location Manager, Mr. Will Love, provided a Power-Point.  Questions by members of the School Board and Superintendent Lemoine were entertained. Mr. Brandon Bergeron questioned lease payments on the building where they conduct their day-to-day business activities.  Mr. Vidrine stated the building rental fees will be at no cost to the school system.  Mr. Bergeron asked for clarification regarding mileage costs associated with having to service a bus away from the local First Student repair shop.  Mr. Vidrine stated if the Board chooses the option to pay for fuel, miles traveled for service to a dealership or shop outside of the parish (i.e. Zachary) could be considered for payment by First Student, Inc.  Superintendent Lemoine questioned if the school system will be provided buses with cargo bays for athletic/band equipment purposes.  Mr. Vidrine stated they will.  Mr. Bergeron further questioned if the owner-operator buses will be inspected by First Student, as previously done, or will they be able to have their bus inspected somewhere else.  It is not mandatory to use First Student providing the owner/operator has their bus inspected by an ASE Certified Mechanic.  First Student offers inspections free of charge; however, inspections done elsewhere will be at the owner/operators’ expense.  Three different pricing options were offered; a comparison was shown for years 1-3, of which, year one included twenty-one 2011year model buses or better; year 2 included 17 newer buses than 2011, and year 3 included 10 newer buses than 2011. Mrs. Anita LeJeune inquired about the age of the buses in the original RFP and she was informed nothing older than a 2012 year model. 

 

Mr. Ryan Johnson, Vice President and Brenen Sieber, E.V.P, of Ecco Ride, LLC, located in Columbus, Mississippi, presented information regarding their proposal to provide student transportation services in Pointe Coupee. Questions by members of the School Board and Superintendent Lemoine were entertained.  Mr. Chad Aguillard asked about the year model of the buses.  Mr. Johnson stated of the 48 buses, the proposal includes 35 new buses and the balance of 2008, 2009, 2010, 20011 and 2012.  When asked about working with the remaining owner operator bus drivers in the school system, Mr. Johnson stated that he would work cohesively with the drivers.  They were questioned about where the day-to-day operations would be located and wages for bus drivers.  Mr. Johnson stated Ecco Ride would either purchase or lease a facility, with five full time employees on site; bus driver wages would be competitive.  He also mentioned that there will be 10 buses available for extra-curricular activities.

 

The Committee, comprised of Superintendent Lemoine; Chief Fiscal Officer Stephen Langlois; Donald Fuselier, Director of Maintenance/ Support Services; and Gloria Gustin, the Transportation Clerk, met three times to review, evaluate and score the criteria.  

 

Mr. Chad Aguillard asked Supt. Lemoine for his recommendation regarding the transportation company/options that would best fit our school system’s needs.  Mr. Lemoine mentioned that Ecco Ride (Option 2) would be the most beneficial to the school system; however, it would increase costs of over $400,000 per year.  First Student (Option 3) would be the most affordable plan because of budgetary concerns; increasing our annual expense by $100,000 per year.  Based on the comparison, Mr. Lemoine stated that First Student (Option 3) would be the most reasonable solution for student transportation thus, recommended that the transportation contract be awarded to First Student. 

 

Mr. Thomas Nelson made a motion to accept Superintendent Lemoine’s recommendation of contracting with First Student, Inc. (Option 3), effective July 1, 2016-June 30, 2021.  The motion was seconded by Mr. Frank Aguillard.  Mr. Brandon Bergeron requested a roll call resulting in the following:

 

YEAS:       Chad Aguillard, Frank Aguillard, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:       Brandon Bergeron

ABSENT:  James Cline

 

By a 6-1-1 vote of the Board, the motion carried.

 

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Superintendent Lemoine explained that the Louisiana Department of Education notified Mrs. Karla Jack on Tuesday, March 22, 2016 that our school district can submit an application to secure funding for the 21st Century Community Learning Center After-School Program.  He stated that if we wait until the School Board meeting on April 28, 2016, our school district will miss the deadline to submit the 21st CCLC grant; thus requested that the Board consider adding the item to the March 24, 2016, meeting agenda.

 

Added Agenda Item.   Mr. Chad Aguillard made a motion, seconded by Mr. Thomas Nelson, to add an item to the agenda to consider adoption of a resolution approving participation in the 21st Century Community Learning Center Grant.

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Brandon Bergeron, the following agenda item was adopted by the Pointe Coupee Parish School Board:

 

RESOLUTION APPROVING PARTICIPATION IN THE

21ST CENTURY COMMUNITY LEARNING CENTER GRANT

 

WHEREAS, the Louisiana Department of Education is taking applications for 21st Century Community Learning Center Grants; and 

 

WHEREAS, the Pointe Coupee Parish School Board desires to submit an application for 21st Century Community Learning Center funds to facilitate afternoon school and summer academic, enrichment and recreation programs for the students of the parish; and

 

WHEREAS, the Pointe Coupee Parish School Board would like Livonia High School, Rosenwald Elementary School, Rougon Elementary School, Upper Pointe Coupee Elementary School, and Valverda Elementary to participate in the Cohort 9, 21st Century Community Learning Center Grant to provide students with academic and enrichment opportunities to meet state and local academic achievement standards;

 

THEREFORE, BE IT RESOLVED, that the Pointe Coupee Parish School Board, through adoption of this resolution at a regular School Board meeting held on March 24, 2016, authorizes the Superintendent to execute all documents necessary for application to the Louisiana Department of Education to secure funding for participation in the Cohort 9, 21st Century Community Learning Center Grant, effective fall 2016 through the summer of 2019.

 

_______________________________                            ____________________________

Anita LeJeune, President                                                           R. Kevin Lemoine, Superintendent

Pointe Coupee Parish School Board                                           Pointe Coupee Parish School Board

(SEAL)

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Consider Permission to Award VoIP Contract to Winning Bidder.   Mrs. Lacey Bueche, IT Director, explained that she received bids from ATT, Detel, Hunt, and Jive/MIS for Voice over Internet Protocol (VoIP), a technology that allows voice calls using a broadband Internet connection instead of a regular or analog phone service.  Mrs. Bueche mentioned that the Zachary School System uses MIS Technology/Jive Communications.  Mrs. Bueche announced that this company is also less than we are currently paying; therefore, it will save us money.   Mr. Lemoine stated he would like the contract to be awarded to the company that Mrs. Bueche recommends in order to meet our school systems’ technology needs.

 

Mr. Thomas Nelson made a motion to accept the Superintendent’s recommendation to award the VoIP Contract to MIS/JIVE, and seconded by Mr. Bobby Jarreau; by a 7-0 vote of the members of the Board present and voting, the motion carried.

 

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Consider Approval of Chromebook RFP.   Mrs. Lacey Bueche requested permission to release a RFP for the purchase of 300 Chromebooks, carts, and related deployment services.

 

Mr. Thomas Nelson made a motion to approve the request for proposals for Chromebooks as prepared by Mrs. Lacey Bueche, Mrs. Leslie Grezaffi seconded the motion and by a 7-0 vote of the members of the Board present and voting, the motion carried.

 

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Consider Approval of School Uniform Colors for SMA.   Mr. Rob Howle, Chief Program Administrator at the STEM Magnet Academy of Pointe Coupee, hosted a meeting with parents of future students at the SMA. He stated that over 700 people were in attendance at the two meetings.  Mr. Howle and Mrs. Lacey Bueche presented color combinations for school uniforms not currently being used at any of the schools in the parish.  A unique voting process was used; students were provided an opportunity to go on-line to vote on uniform colors and a junior high mascot.  Parents enjoyed that their children were involved in the personal investment process.  Mr. Howle announced the results from the 248 participants that were surveyed.  The winner, with 51% of the vote, was the purple shirt with the orange logo.  Survey results for the other uniform colors are as follows:  orange shirt with navy logo received a vote of 26%; black shirt with a silver logo received a vote of 8%; and gray shirt with a black logo received a vote of 15%.  Mr. Chad Aguillard stated that it is admirable that the students participated in the process; however, the colors chosen by the students led to a discussion amongst members of the School Board, which ultimately resulted in a request to table the item until next month.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to table the approval of school uniform colors for the Stem Magnet Academy until the April 28, 2016 regular School Board meeting.  By a 7-0 vote of the members of the Board present and voting, the motion to table the item carried.

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Consider Approval of a Mascot for SMA.    Mr. Howle and Mrs. Lacey Bueche announced the Eagles, with 37.9% of the vote, was the winner of the middle school mascot survey.  The rest of the survey results are as follows: Porcupines 4%; Colts 4%, Cougar 4%; Cougars 8%; Eagles 37.9%; Knights 4%; Lions 4%; Mavericks 6.9%; Owls 16.5%; Patriots 2.8%; Pegasus .8%; Pioneers 2.0%; Titans 19.4%; Trail Blazers 10.1%; Unicorns .4%; and Wolves .4%.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to approve the Eagles as the middle school mascot for the Stem Magnet Academy of Pointe Coupee.  Mr. Chad Aguillard requested a roll call.

 

YEAS:              Frank Aguillard, Jr.,  Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:              Chad Aguillard

ABSENT:          James Cline

 

The motion carried by a 6-1-0 vote of the Board.

 

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Review Results of Mr. Lemoine’s Annual Evaluation as Superintendent. 

According to Mr. Lemoine’s contract, made and entered into on the 28th day of May, 2015, the Board shall evaluate in writing, the performance of the Superintendent at least once each fiscal year no later than the regularly scheduled School Board meeting in March, using an evaluation instrument that was prepared by him. Mr. Lemoine provided an evaluation instrument to the School Board for review and approval at their regular meeting on September 24, 2015.  Mr. Chad Aguillard, Chairperson of the Personnel Committee, mentioned Committee Members Leslie Grezaffi and Bobby Jarreau met from 4:30 p.m. to 5:30 p.m. for compilation of evaluation forms submitted by each member of the Pointe Coupee Parish Board.  Mr. Aguillard announced that Superintendent Lemoine received an overall evaluation score of 3.6 out of 4.0; a highly effective rating on the scoring rubric.  Superintendent Lemoine stated that he holds teachers to high standards and himself to a higher standard; he mentioned that his goal is to attain an even higher score next year.

 

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Information Received Regarding a Charter School Application. Superintendent Lemoine announced that he had received information regarding a charter school application.  Educolearning, Inc., the same group that applied last year, is applying to establish a new K-8 Type 1 public charter school in Pointe Coupee.  The application lists the location of the school as the building where Olinde’s Furniture Store in New Roads had previously operated.  Mr. Lemoine stated the information can be found on BoardDocs and the timelines are similar to last years. An outside evaluator will review the application and provide information to the School Board by May or June. 

 

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Adjournment. Mr. Chad Aguillard made a motion to adjourn. Mr. Thomas Nelson seconded the motion and the meeting adjourned at 7:45 p.m.

 

 

______________________

Anita LeJeune, President

 

___________________________

Kevin Lemoine, Superintendent