MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, February 25, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, February 25, 2016, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mrs. Leslie Grezaffi was requested to offer the invocation.

 

Mr. Brandon Bergeron led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Central Office Staff in attendance were: Superintendent Kevin Lemoine, Lisa D’Aquila, Bridget Berry, Lacey Bueche, Donald Fuselier, Karla Jack, Stephen Langlois and Mary Wells.

 

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of: 

 

George Colbert, retiree of the Pointe Coupee Parish School Board.

 

Lee Carroll, the father of Rhonda Ewing, a bus driver in the Pointe Coupee Parish School System.

 

Betty LeJeune, retiree of the Pointe Coupee Parish School Board.

 

Shirley Cline Bueche, the sister of James Cline, School Board Member – District H.

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Remarks from the Superintendent- Mr. Lemoine announced that school system administration has agreed to a partnership with Council for the Development of French Immersion Program (CODOFIL) to offer a French Immersion Program at Rougon Elementary.  He stated they will begin the program next year by offering a French Immersion Class in Kindergarten and 1st grade.  These classes will be taught by a French Speaking/CODOFIl Trained teacher that will immerse students in the French language throughout the day.  There will be a grand opening for the program in March, in which we will be visited by Senator Eric Lefluer and Dr. William Arceneaux, who is the President of CODOFIL.  Superintendent Lemoine will send an invitation to inform the Board of the date.  Mr. Lemoine announced the renovation project is ongoing at the STEM Magnet Academy of Pointe Coupee where they have almost completed the demolition work.  He stated the painting phase of the interior walls of the main building has been completed.  Superintendent Lemoine mentioned the Schools Energy Saving Competition is in its third month and he is proud to announce that energy consumption has been reduced by a total of $4,038.60.  He stated Livonia High School has saved the most at $1,343.49; the competition will last until the end of May and the winner will be determined based on the percent saved, not by the total amounts.  Superintendent Lemoine stated he will be traveling to all schools on Monday, February 29, 2016, to provide information and answer questions from staff regarding the property millage proposition.

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Consent Agenda.  On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were adopted.

 

Approval of the minutes from the regular School Board meeting of Thursday, January 28, 2016.

 

Approval of the minutes from the special School Board meeting of Thursday, February 11, 2016.

 

Approval of the minutes from the Executive Committee meeting of Thursday, February 18, 2016.

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Annual Audit Report for Fiscal Year Ending June 30, 2015.   Mr. Freddy Smith, of Postlewaithe and Netterville, was in attendance to present the annual audit report.  He stated the 2015 Pointe Coupee Parish School Board audit received an unmodified opinion regarding the financial statements; no material weaknesses in internal control identified; unmodified opinion on Compliance for Federal Programs Audited as Major Programs:  Child Nutrition, FEMA, Special Education and Striving Readers.  The only finding was late filing and this was because of a request for an extra month’s extension due to implementation of GASB 68 defined benefit pension plan information that needed clarification. Also, there were no significant exceptions to the data reported in the performance measurement data. In addition, Mr. Smith reviewed the fund balance for years 2013, 2014 and 2015; the net position; operating surplus (deficit) for years 2011, 2012, 2013, 2014 and 2015. He provided the required communications under General Accepted Government Auditing Standards and OMB Circular A-133.  Board Member James Cline requested that Mr. Smith clarify the audit being an unmodified opinion.  Mr. Smith stated it contains no modifications, nothing is wrong and this is a clean opinion.  He commended the School Board, Administration and Staff for taking care of their financial books; unmodified opinions are not just handed out.  Mr. Frank Aguillard stated that Postlewaithe and Netterville are some of the most respected auditors in the State of Louisiana and stated this is good news and it is not going unnoticed; he commended former Superintendent Linda D’Amico, Chief Financial Officer Stephen Langlois, and Superintendent Lemoine.  

 

Mr. Thomas Nelson made a motion to accept the annual audit report for fiscal year ending June 30, 2015.  Mr. Frank Aguillard seconded the motion.  The motion carried by an 8-0 vote of the Board.

 

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Head Start Supervisor’s Monthly Report.  Mrs. Bridget Berry stated the Head Start Supervisor’s Monthly Report has been on BoardDocs.  She also mentioned that members of the School Board were provided with CLASS National Head Start Averages and Pointe Coupee is above the medium scores.  Mrs. Berry stated that she is in her third round of observations.

 

Mr. Bobby Jarreau made a motion, seconded by Mr. Brandon Bergeron to accept the Head Start Supervisor’s report as prepared by Mrs. Bridget Berry.  The motion carried by an 8-0 vote of the Board.

 

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Monthly Financial Information.    Mr. Frank Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial information as prepared by Stephen Langlois, Chief Fiscal Officer.

 

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Consider approval of a RFP for Contract Transportation Services.  Mr. Stephen Langlois announced that he had placed information on BoardDocs regarding the Request for Proposals for contracted bus transportation services.  Mr. Langlois stated that he had met with the Finance Committee prior to this evening’s meeting and they discussed additional revisions to the RFP to include an eight (8) year minimum age for buses, as well as a cost for fuel clause.  Mr. Lemoine mentioned that several School Boards have included a fuel clause in their RFP.  Inasmuch as gas prices are volatile, a fuel clause allows a more stable budgeting process in the event of a consumption or price increase.  It was clarified that it is not mandatory that owner/operator bus drivers have bus safety inspections done by the contracted company; it is their prerogative to have their buses inspected anywhere by an ASE Certified Mechanic.  It was mentioned that the transportation company we are currently contracted with does extend this offer to owner/operator drivers free of charge.  Board Member Bergeron requested that the RFP also include that a maintenance facility will be located in Pointe Coupee, without charge to the school system.  Also requested is that buses in the initial fleet will be 2012 or newer models; buses will not exceed 8 years of age during the duration of the contract and all buses will be air conditioned.  Superintendent Lemoine stated that he receives requests for buses to transport students on field trips and to/from athletic events.  Mr. Cline suggested the RFP include an addendum with two new athletic buses (cargo storage for equipment).  Mr. Stephen Langlois and Mr. Donald Fuselier stated they will place the information on Central Bidding.  The bid closing will be March 21, 2016, proposals will be opened on March 21, 2016 and the Finance Committee will be at 4:30 p.m. on Thursday, March 24, 2016 to review for recommendation to the full School Board at their regular meeting that afternoon.

 

Mr. Frank Aguillard made a motion, seconded by Mr. James Cline, to approve a Request for Proposals (RFP) for Contract Transportation Services with the addendum regarding athletic buses.  The motion carried by a unanimous 8-0 vote of the Board.

 

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Discussion and/or action Regarding Bids for Janitorial Services at Livonia High School.  Stephen Langlois, Chief Fiscal Officer, announced bids were received and opened from three vendors (GCA, Dirt Diva and Jani King) for full custodial services at Livonia High School; information is available on BoardDocs. The Finance/Building & Grounds Committee discussed bid prices and reviewed reference information that was received from each company; it was announced their recommendation is to contract with Jani King, the lowest responsive bidder. Mr. Thomas Nelson asked Mr. Donald Fuselier, Director of Maintenance and Support Services, what company he would recommend and Mr. Fuselier stated that he would recommend Jani King.  Mr. Nelson asked Superintendent Lemoine who he would recommend and Mr. Lemoine also stated that he would recommend Jani King.  Board Member Nelson announced based on the information he received from the Committee, Mr. Fuselier and Superintendent Lemoine, he is going to vote in favor of awarding the bid for janitorial services at Livonia High School to Jani King. Mr. Chad Aguillard stated because Jani King performs services for school districts located close by and they have a good track record across the river, he is also going to support the Finance Committee’s recommendation to award the contract to them. 

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Leslie Grezaffi, to enter into a contract with Jani King for janitorial services at Livonia High School, effective

April 4, 2016 through March 31, 2017.  Mr. James Cline requested a roll call vote.

 

YEAS:  Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:  James Cline

 

The motion carried by a 7-1 vote of the Board.

 

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Adoption of the 2016-2017 School System Calendar and the summer 2016 Work Schedule for 12-month employees. 

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Chad Aguillard, the school system calendar for 2016-2017, and the summer 2016 work schedule for twelve-month employees were approved by a unanimous 8-0 vote of the Board. 

 

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Expulsion Appeal.  It was announced that the parents of the two students have requested to have the expulsion appeal heard in an executive session.  Mr. Frank Aguillard made a motion, seconded by Mr. James Cline, to enter into an executive session to hear an expulsion appeal.  The motion carried by an 8-0 vote of the Board.

 

President Anita LeJeune announced at 6:45 p.m. there will be a 5 minute recess prior to convening in the executive session.

 

Executive Session.  At 6:50 p.m., the Pointe Coupee Parish School Board, Superintendent Lemoine, Attorney Danielle Boudreaux of HSAG, and other school system administrators, entered into an executive session with the parents and students.

 

Open Session.  On a motion by Mr. Chad Aguillard, seconded by Mrs. Leslie Grezaffi, the Board returned to open session at 7:55 p.m.

 

Board Member Frank Aguillard made a motion to accept Superintendent Lemoine’s recommendation of a two-semester suspension for both students J & J.  Board Member Bobby Jarreau seconded the motion made by Mr. Frank Aguillard.

 

Board Member James Cline stated he would like to make a substitute motion to modify Superintendent Lemoine’s recommendation from two semesters to one semester.  Board Member Thomas Nelson seconded the motion made by Mr. James Cline.  A roll call vote on the substitute motion resulted in the following action:

 

YEAS:              James Cline and Thomas Nelson

 

 NAYS:             Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau and Anita LeJeune         

 

The substitute motion offered failed by a 6-2 vote of the Board.

 

Therefore, having no objection to the main motion to accept Superintendent Lemoine’s recommendation of a two-semester suspension for students J & J, the motion carried. 

 

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Adjournment. Mr. Bobby Jarreau made a motion to adjourn. Mr. Thomas Nelson seconded the motion and the meeting adjourned at 7:59 p.m.

 

_____________________

Anita LeJeune, President

 

__________________________

Kevin Lemoine, Superintendent