MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

SPECIAL SCHOOL BOARD MEETING

Thursday, February 11, 2016

 

 

The Pointe Coupee Parish School Board met in a special session on Thursday, February 11, 2016, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Board members present when the roll was called were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Central Office Staff in attendance were: Superintendent Kevin Lemoine, Lisa D’Aquila, Donald Fuselier, Karla Jack, Kristy LaCoste, Stephen Langlois, and Robert Howel.

 

School Administrators in attendance were:  Natalie Aguillard, Principal of Rosenwald Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; Amanda Fontenot Craighead, Assistant Principal at Rougon Elementary and Tara Glazer, Assistant Principal at Valverda Elementary.

 

Mrs. Leslie Grezaffi was requested to offer the invocation.

 

Mr. Brandon Bergeron led everyone in the Pledge of Allegiance to the Flag of the United States of America.

- - - -

 

Presentation of the Pointe Coupee Parish School System’s 5-Year Strategic Plan for Improvement. Superintendent Lemoine announced the Strategic Plan (2016-2021) for Improvement is a culmination of work that actually began last spring when a group of teachers came to the School Board to express their concerns.  He thanked the teachers, School Board members, and community stakeholders for their contributions regarding the plan to provide the optimal education students in the great parish of Pointe Coupee deserve.  Mr. Lemoine reviewed the following summary of goals:

Summary of Goals

A.     Management

1.      Teacher attrition rates will decrease by at least 5% yearly until the goal of less than 10% per school year is achieved.

2.      To achieve and maintain a General Fund balance of 16% of the total general fund budget at the end of a five-year period.

3.      To provide a safe, nurturing school facility which enables all students to learn at their maximum potential.

4.      To accomplish 100% attainment in fulfilling all goals identified in the Pointe Coupee Parish School District’s Technology Plan.


Instruction

5.      Students in grades K-12 will increase their proficiency on state assessments by at least 15% over the next five school years.

6.      The percentage of students who graduate with a high school diploma in four years will increase by at least 15% over the next five school years.

7.      Increase access to educational opportunities for all families to prepare students to enter school Kindergarten ready.

 

B.     Learning Supports

1.      The district wide student attendance rate will improve to at least 95% at all schools.

2.      The number of minor disciplinary infractions in each school will be reduced by at least 15% by the beginning of the 2020-2021 school year.

3.      Family engagement programs district wide will increase familial participation in the Pointe Coupee Parish School System by at least 5% in each school annually.

4.      Community partnerships will increase district wide by at least 5% annually.

 

- - - -

Board Member James Cline entered the meeting at 5:33 p.m.

- - - -

 

Mr. James Cline requested to add an item to the agenda regarding the School Board’s consideration of incorporating the remaining debt service for District 10. Mr. Chad Aguillard requested a better understanding of what is being requested. Mr. Cline explained that District 10 voted for a 20 year tax (1998-1999) for building improvement; the debt service fund decreased over the years and the balance owed is approximately $78,000; scheduled to end in 2020.  Mr. Cline stated that Livonia High School has been serving the students of the entire parish and that it is his request to add an item to the agenda to consolidate this debt with the future millage proposition; citizens in District 10 will then pay the same millage as everyone else in the parish.

Mr. James Cline made a motion, seconded by Mr. Thomas Nelson to add an item to the agenda.  By a unanimous (8-0) vote of the Board, the following item was added to the agenda:

Added Agenda Item.   Consideration by the School Board to incorporate the remaining District 10 debt service that is scheduled to end in 2020, pending the passage of a proposed increase in the property millage supporting the Pointe Coupee Parish School District. 

On a motion by Mr. James Cline, seconded by Mr. Thomas Nelson, the Board unanimously approved to incorporate the remaining District 10 debt service that is scheduled to end in 2020, to the proposed property tax proposal pending the passage of the proposition.  Having no objection, the motion carried by an 8-0 vote of the Board.

- - - -

 

Consider Adoption of the Superintendent’s 5-Year Strategic Plan for Improvement.

Mrs. Leslie Grezaffi made a motion to adopt Superintendent Lemoine’s 5-Year Strategic Plan for Improvement (2016-2021).  Mr. Thomas Nelson seconded the motion.  The motion carried by a 8-0 vote of the Board.

- - - -

 

Presentation of the Needs Assessment for a Property Millage to Support Employee Salary Increases and Facility Infrastructure Improvements.  Superintendent Lemoine presented 2015-2016 comparative average starting salary information, steps 0 & 10 regarding 8 districts (St. Landry; Avoyelles; Iberville; Central Community; Zachary Community; West Feliciana; East Baton Rouge, and West Baton Rouge) surrounding Pointe Coupee.  Also presented was historical millage rate data (1979 to 2015); the number of full time employees; revenue expectations per mill in comparison will the number of millage increases, home’s fair market values, assessed value, homestead, taxable values current total taxes assessed yearly/monthly, election dates, etc.

- - - -

 

Discussion and/or Action Regarding the Levy of Ad Valorem Tax in the Parish of Pointe Coupee to Support School Board.   A discussion ensued regarding MFP funding, millage rates, etc. Mr. Frank Aguillard asked if Mr. Lemoine was prepared to make a recommendation. Superintendent Lemoine announced that he appreciates the differences in opinions regarding experiences and expectations.  He stated that he would like to make a recommendation based upon the information that he just presented to include a $5,000 supplemental salary adjustment for certificated employees and a $2,250 salary increase for non-certificated employees. Superintendent Lemoine mentioned the town hall meetings he had in Morganza and New Roads and the nine (9) Strategic Planning Committee meetings.  Mr. Thomas Nelson stated he would like to use the term salary adjustment. 

 

Mr. Chad Aguillard made a motion to accept the Superintendent’s recommendation of a 10 mill/10 year Ad Valorem Tax Proposal to provide a $5,000 salary adjustment for certificated employees and a $2,250 salary adjustment for non-certificated employees, and the balance for infrastructure.  Mrs. Leslie Grezaffi seconded the motion.

 

Board Member Brandon Bergeron stated he would like to offer a substitute motion to propose an 8.5 mill Ad Valorem Tax to provide a $5,000 salary adjustment for certificated employees and a $2,250 salary adjustment for non-certificated employees, and the balance for infrastructure.  Mrs. Anita LeJeune seconded the motion.

 

Board Member James Cline stated that he would like to propose a 13.5 mill Ad Valorem Tax to provide a $7,500 salary adjustment for certificated employees and a $2,500 salary adjustment for non-certificated employees, and the balance for infrastructure.  Mr. Bobby Jarreau seconded the motion.

 

A roll call on Mr. Cline’s proposal resulted in the following action:

 

Yeas:  Chad Aguillard, James Cline, Bobby Jarreau, and Thomas Nelson

Nays:  Frank Aguillard, Brandon Bergeron, Leslie Grezaffi and Anita LeJeune

Abstentions:  None

 

The motion failed by a 4-4 vote of the Board.

*********

 

A roll call on Mr. Brandon Bergeron’s substitute motion, seconded by Mrs. Anita LeJeune, to propose an 8.5 mill Ad Valorem Tax to provide a $5,000 salary adjustment for certificated employees and a $2,250 salary adjustment for non-certificated employees and anything after for infrastructure resulted in the following action:

 

Yeas:  Brandon Bergeron, Bobby Jarreau and Anita LeJeune

Nays: Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi and Thomas Nelson

Abstentions:  None

 

The motion failed by a 3-5 vote of the Board

 

*********

 

A roll call on the original motion offered by Mr. Chad Aguillard, seconded by Mrs. Leslie Grezaffi, to accept the Superintendent’s recommendation of a 10 mill/10 year Ad Valorem Tax Proposal to provide a $5,000 salary adjustment for certificated employees and a $2,250 salary adjustment for non-certificated employees, and the balance for infrastructure resulted in the following action:

 

Yeas:  Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi, Bobby Jarreau, Thomas Nelson

Nays:  Brandon Bergeron and Anita LeJeune

Abstentions:  None

 

The motion passed by a 6-2 vote of the Board

- - - -

 

Consider Adoption of a Resolution to Present to the Bond Commission Regarding an Ad Valorem Tax Proposal by the Pointe Coupee Parish School Board.

The following resolution was offered by Chad Aguillard, and seconded by Leslie Grezaffi:

 

RESOLUTION

A resolution ordering and calling a special parishwide election to be held Parish wide for the School District of the Parish of Pointe Coupee, State of Louisiana, to dedicate the revenues derived from a special tax therein; making application to the State Bond Commission in connection therewith and providing for other matters in connection therewith.

 

BE IT RESOLVED by the Pointe Coupee Parish School Board (the "Governing Authority") of the School District of the Parish of Pointe Coupee, State of Louisiana (the “District”), that:

SECTION 1.     Election Call.   Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of Title 18 of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on April 9, 2016, between the hours of seven o’clock (7:00) a.m., and eight o’clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

 

Parish of Pointe Coupee Parishwide Proposition

(School Board Millage)

 

Shall the Pointe Coupee Parish School District (Parishwide), State of Louisiana, be authorized to levee and collect a special tax of 10 mills on all property subject to taxation within the Parish of Pointe Coupee, State of Louisiana (the “Parish”) (an estimated $4,500,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of 10 years beginning with the year 2016 and ending with the year 2025 for giving additional support for public elementary and secondary schools within the Parish ("School System"), including paying a portion of the costs of salaries and benefits of teachers and employees and further to effect the salary adjustment for certified and non-certified employees of the School System in accordance with the 5-year Strategic Plan for Improvement, adopted by the School Board by Resolution dated February 11, 2016?

 

SECTION 2.     Publication of Notice of Election.  A Notice of Special Election shall be published in The Pointe Coupee Banner, a newspaper of general circulation within the City of New Roads, published in New Roads and being the official journal of the Governing Authority, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date fixed for the election, which Notice shall be substantially in the form attached hereto as Exhibit A and incorporated herein by reference the same as if it were set forth herein in full.

SECTION 3.     Canvass.  This Governing Authority shall meet at its regular meeting place, 337 Napoleon Street, New Roads, Louisiana, on April 28, 2016, at FIVE THIRTY O'CLOCK (5:30) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the results of the said election.

SECTION 4.     Polling Places.  The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5.     Election Commissioners; Voting Machines.  The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on April 28, 2016, as provided in Section 3 hereof.  All registered voters in the District are entitled to vote at said special election and voting machines shall be used.

SECTION 6.     Authorization of Officers.  The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and Superintendent-Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election and, if applicable, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

SECTION 7.     Furnishing Election Call to Election Officials.  Certified copies of this Resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines in and for the Parish of Pointe Coupee, State of Louisiana, and the Registrar of Voters in and for said Parish, as notification of the special election herein called in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8.    Employment of Counsel.  It is recognized, found and determined that a real necessity exists for the employment of Legal Counsel in connection with the election; accordingly, Breithaupt, Dunn, DuBos, Shafto & Wolleson, LLC, Monroe, Louisiana, is hereby employed as legal counsel to perform comprehensive, legal and coordinate professional work with respect to the election.  Counsel shall (i) prepare and submit to the Governing Authority for adoption all proceedings incidental to the election; (ii) advise the Governing Authority with respect to the election; and (iii) in the event said election carries, to serve as Bond Counsel in connection with the funding of proceeds of the Tax into Bonds.  The fee to be paid Bond Counsel shall be an amount consistent with the Attorney General's then current Bond Counsel Fee Schedule and other guidelines for comprehensive, legal and coordinate professional work, together with reimbursement of out-of-pocket expenses incurred and advanced in connection with the election, said fee to be payable by the Governing Authority subject to the Attorney General's written approval of said employment and fee.

SECTION 9.     Application to State Bond Commission.  Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event that election carries for further consent and authority to dedicate the proceeds of the tax, and a certified copy of this Resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS:   Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

NAYS:   None

ABSENT:    None

 

And the resolution was declared adopted on this the 11th day of February, 2016.

 

 ______/s/____________________________

Frank R. Aguillard, Jr., President

 

 

 

___/s/_____________________________

Kevin Lemoine, Superintendent-Secretary

 

 

 EXHIBIT A

NOTICE OF SPECIAL ELECTION

 

Pursuant to the provisions of a resolution adopted by the Pointe Coupee Parish School Board (the “Governing Authority”) acting as the governing authority of the School District of the Parish of Pointe Coupee, State of Louisiana (the “District”) on February 11, 2016, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, APRIL 9, 2016, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

 

Parish of Pointe Coupee Parishwide Proposition

(School Board Millage)

 

Shall the Pointe Coupee Parish School District (Parishwide), State of Louisiana, be authorized to levee and collect a special tax of 10 mills on all property subject to taxation within the Parish of Pointe Coupee, State of Louisiana (the “Parish”) (an estimated $4,500,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of 10 years beginning with the year 2016 and ending with the year 2025 for giving additional support for public elementary and secondary schools within the Parish ("School System"), including paying a portion of the costs of salaries and benefits of teachers and employees and further to effect the salary adjustment for certified and non-certified employees of the School System in accordance with the 5-year Strategic Plan for Improvement, adopted by the School Board by Resolution dated February 11, 2016?

 

The said special election will be held at the following polling places situated within the District, which polls will open at seven o’clock (7:00) a.m., and close at eight o’clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:


 

LOUISIANA DEPARTMENT OF ELECTIONS & REGISTRATION

PRECINCTS LOCATION REPORT FOR THE PARISH OF POINTE COUPEE

 

WD/PCT

 

POLL PLACE NAME

 

LOCATION

00/01

Par Bldg on Land of K Leonard

19031 La Hwy 15, Lettsworth

00/02

Innis School Property

4389 Robertson Ave, Innis

00/03

Innis School Property

4389 Robertson Ave, Innis

00/04

Innis School Property

4389 Robertson Ave, Innis

00/05

St Ann's Catholic Church Hall

172 Church St, Morganza

00/06

St Ann's Catholic Church Hall

172 Church St, Morganza

00/07

Par Bldg-Land of Donna Walker

8686 Dawson Rd, Morganza

00/08A

Rosenwald School

110 New Roads St, New Roads

00/09

American Legion

412 La Hwy 10, New Roads

00/10A

Pointe Coupee Gen Hos Conf Rm

2202 False River Dr, New Roads

00/10B

Pointe Coupee Gen Hos Conf Rm

2202 False River Dr, New Roads

00/11

Parish Courthouse

211 E Main St, New Roads

00/12

New Roads Nat Guard Armory

303 Park Ave, New Roads

00/13A

New Roads Nat Guard Armory

303 Park Ave, New Roads

00/14

Par Bldg on Loupe Property

9251 Ferry Road, New Roads

00/15A

Waterloo Fire Station

14283 Patin Dyke Rd, Ventress

00/15B

Waterloo Fire Station

14283 Patin Dyke Rd, Ventress

00/16A

Senior Citizen Center

4316 Harry St, Fordoche

00/16B

Lottie Fire Station

2947 La Hwy 81 North, Lottie

00/17

Senior Citizen Center

4316 Harry St, Fordoche

00/18

Catholic Cabrini Center

3511 La Hwy 78, Livonia

00/19A

Catholic Cabrini Center

3511 La Hwy 78, Livonia

00/19B

Catholic Cabrini Center

3511 La Hwy 78, Livonia

00/20A

Fire District No 3 Station

6571 False River Rd, Oscar

00/20B

Par Bldg on Land E Marionneaux

4971 Parlange Ln, Livonia

00/22A

Par Bldg on Land of Al Olinde

10871 Olinde Ln, Ventress

00/23

Glynn Fire Station

14839 Chenal Rd, Jarreau

00/24

Alma Fire Station

12841 La Hwy 416, Lakeland

 

 

 

            

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those designated according to law.

 

            Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

 

            The said special election will be held in accordance with the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitute therefor, as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns  thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, 337 Napoleon Street, New Roads, Louisiana, on April 28, 2016, at FIVE THIRTY O’CLOCK (5:30) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the results of the said special election.  All registered voters of the District are entitled to vote at said special election and voting machines will be used thereat.

            THUS DONE AND SIGNED, at New Roads, Louisiana, on this, the 11th day of February, 2016.

 

 

 

___________________________________

Anita LeJeune, President

 

____________________________________

Kevin Lemoine, Superintendent-Secretary


STATE OF LOUISIANA

PARISH OF POINTE COUPEE

I, the undersigned Superintendent-Secretary of the School Board of the School District of the Parish of Pointe Coupee, State of Louisiana (the “District”), do hereby certify that the foregoing eight (8) pages constitute a true and correct copy of the proceedings taken by the District on February 11, 2016, ordering and calling a special election to be held within the School District of the Parish of Pointe Coupee, State of Louisiana, and providing for other matters in connection therewith.

IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the Pointe Coupee Parish School Board, Parish of Pointe Coupee, State of Louisiana, on this, the 11th day of February, 2016.

   _________________________________

   Kevin Lemoine, Superintendent-Secretary

 

A roll call on the Resolution, offered by Chad Aguillard, seconded by Leslie Grezaffi,  to present to the Bond Commission Regarding an Ad Valorem Tax Proposal offered by Pointe Coupee Parish School Board resulted in the following action:

 

Yeas: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

Nays:  None

Abstentions:  None

 

The motion passed by a unanimous 8-0 vote of the Board.

- - - -

 

President Anita LeJeune entertained a motion to adjourn.

 

Adjournment. Mr. Frank Aguillard made a motion to adjourn. Mr. Charles Aguillard seconded the motion and the meeting adjourned at 7:23 p.m.

 

____________________________

 Anita LeJeune, President

 

_____________________________

Kevin Lemoine, Superintendent