MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR SCHOOL BOARD MEETING

Thursday, January 28, 2016

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, January 28, 2016, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Anita LeJeune called the meeting to order at 5:30 p.m.

 

Mr. Myron Brown was requested to offer the invocation.

 

Mr. Thomas Nelson led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present when the roll was called were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Central Office Staff in attendance were: Superintendent Kevin Lemoine, Lisa D’Aquila, Bridget Berry, Lacey Bueche, Donald Fuselier, Karla Jack, Kristy LaCoste, Stephen Langlois and Mary Wells.

- - - -

 

Remarks from the Superintendent-   Superintendent Lemoine announced that mid-year progress monitoring is complete.  He reported there was academic growth at all of the schools, with the greatest growth at Rougon Elementary; the new “Ready Math” supplemental curriculum has proven to be effective.  Mr. Lemoine mentioned that copies of progress monitoring results are available upon request.   Superintendent Lemoine provided an update regarding the Strategic Plan.  He mentioned the Management and Instructional Committee Meetings are complete and the final Learning Supports Committee will be held on Tuesday, February 2, 2016.   The School Board will have a special meeting on Thursday, February 11, 2016, to consider adopting the finalized plan (developed from the twelve committee meetings comprised of teachers, administration, and community stakeholders).  Mr. Lemoine announced the STEM Magnet Academy community meetings concluded at Rougon Elementary on Wednesday, January 27, 2016; Cyber Innovations will host a Cyber Night on Wednesday, February 3, 2016, at the Cottonport Community Center on Main Street in New Roads.  Superintendent Lemoine was happy to report that there are currently 290 applicants.  The deadline is February 12, 2016; a lottery will be held on February 17, 2016; letters will be sent out and a waiting list will be established for applicants that apply after the February 12th date.

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of: 

 

Blake Comeaux, a student from Livonia High School.

 

Carrie Powell, the mother of Annie Butler, a teacher at Livonia High School.

- - - -

 

Consent Agenda.  On a motion by Mr. James Cline, seconded by Mr. Thomas Nelson, the following consent agenda items were adopted.

 

Approval of the minutes from the regular School Board meeting of Thursday, December 17, 2015.

 

Approval of the minutes from the special School Board meeting of Thursday, January 7, 2016.

 

Approval of the minutes from the Executive Committee meeting of Thursday, January 21, 2016.

- - - -

 

Recognition of Teachers of the Year.  Mrs. Lisa D’Aquila, Director of Human Capital announced it is a pleasure to recognize the Pointe Coupee Parish School Board’s 2017 Teachers of the Year.  She explained these teachers will proceed to the next level of competition in the fall of 2017.  Mrs. D’Aquila read the biographies of, Tammy Plauche, the Elementary School Teacher of the Year from Valverda Elementary; Lara Thiboedeau, the Middle School Teacher of the Year from Livonia High School; and, Carolyn Gatewood, the High School Teacher of the Year from Livonia High School.  The Board acknowledged their accomplishment with a Certificate of Achievement Award and a $500.00 purchase requisition to purchase items for their classroom; family members in attendance were also recognized.  Superintendent Lemoine; President Anita LeJeune, and Board Member James Cline were honored to take pictures with the recipients for publication in the local journal, The Pointe Coupee Banner. 

- - - -

 

Students of the Year Recognized.  Lisa D’Aquila, Director of Human Capital, announced the names of Students of the Year for 2016 and read a brief biography regarding each individual student.

 

The elementary student of the year is Emma Circello,   5th grade student at Valverda Elementary.  Mr. Kenny Ramagos, a representative from People’s Bank, presented Emma with a check.  She also received a plaque and a certificate from the School Board for her achievement.

 

The middle school student of the year is Jaime Carrera, an 8th grade student at Rougon Elementary School.  Mr. Wade O’Neal, President of Guaranty Bank, presented Jaime with a check.  He also received a plaque and a certificate from the School Board for his achievement.

 

The high school student of the year is Owen Michael Thompson, a 12th grade student at Livonia High School.  Ms. Prudence Morgan, a representative from Cottonport Bank presented Owen with a check.  He also received a plaque and a certificate form the School Board for his achievement.

 

Students took pictures with Superintendent Lemoine, School Board President Anita LeJeune, and Board Member James Cline.  Students were asked to introduce their family members and/or friends that were in the audience. 

- - - -

 

Recognition of Principal of the Year.  Mrs. Lisa D’Aquila, Director of Human Capital, announced that Mrs. Stacy Gueho, Principal of Livonia High School, is the 2016 Principal of the Year.  After Mrs. D’Aquila read Principal Gueho’s biography, she was presented with a purchase order to spend at her school, and a Certificate from the School Board for her achievement.   Mrs. Gueho will proceed to the State of Louisiana level of the completion; the national level is 2017.  Mrs. Gueho was requested to introduce her family members that were in attendance. 

- - - -

 

Individual School Presentations.  Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary and Stacy Gueho, Principal of Livonia High School, presented information regarding what is happening on their school campus. 

 

Mr. Rob Howel, the Chief Academic Officer for the upcoming STEM Magnet Academy of Pointe Coupee, explained the enrollment process for the program. 

- - - -

 

Head Start Supervisors’ Report.  Mrs. Bridget Berry stated her monthly report is on BoardDocs and asked if there were any questions.  She mentioned that Head Start is at full enrollment and they are getting ready to recruit students for the upcoming (2016-2017) school year. 

 

Mr. Thomas Nelson made the motion to approve the Head Start monthly report prepared by Mrs. Bridget Berry.  The motion was seconded by Mr. Brandon Bergeron.  Having no opposition, the motion carried by an 8-0 vote of the Board.

- - - -

 

Discussion and/or Action Regarding Monthly Financial Information.    Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to accept the monthly financial information placed on BoardDocs by Mr. Stephen Langlois.  The motion carried by an 8-0 vote of the Board.

- - - -

 

Discussion and/or action regarding mid-year budget revisions.   Mr. Langlois mentioned the Finance Committee met last week to discuss the mid-year budget revisions.  He mentioned there has been an average of 8% decrease in the sales tax revenue from July 1 through November 2015; this trend is anticipated to continue and reflective in the sales tax fund budget, which reflects a projected budget deficit of $138,726.  He also mentioned the general fund has a budgeted increase of $800,000 in property tax revenues; a $315,000 budgeted decrease in sales tax revenue and $488,000 decrease in MFP.  Finance Committee Chairperson Bobby Jarreau stated the Finance Committee recommends approving the revisions and transferring the money to cover the sales tax fund projected deficit. 

 

Mr. Bobby Jarreau made a motion, seconded by Mr. Brandon Bergeron, to accept the budget revisions and transfer money into the general fund account. 

- - - -

 

Discussion and/or action regarding a contract with TopScreening, Inc. for Drug Testing.   Mr. Lemoine stated the school system has been using Peart Enterprises, Inc. from Eunice, Louisiana for athletic drug screening tests.  Superintendent Lemoine stated that Angie Ramagos owns TopScreening, Inc. in New Roads and he is recommending discontinuing the services with Peart, send them a 30-day notification letter, and enter into an agreement to contract services with the local company on March 1, 2016.  Mr. Lemoine announced the price is $2.00 more than what we are currently paying and the agreement will be reflective of revisions to the drug testing policy that was adopted at the December meeting. 

 

Mr. Bobby Jarreau stated the Finance Committee discussed this and it is their recommendation to go forward with the TopScreening contract, as recommended by Superintendent Lemoine.

 

Mr. Brandon Bergeron made a motion to discontinue the services of Peart Enterprises, Inc. for athletic drug screening tests and enter into an agreement to contract services with TopScreening, Inc., effective March 1, 2016.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 vote of the Board.

- - - -

 

Discussion and/or action regarding re-advertising the sale of the former Pointe Coupee Parish School Board’s Central Office Building, located at 1662 Morganza Highway in New Roads, LA.  Mr. Stephen Langlois stated the Finance Committee met and discussed re-advertising the sale of the former Pointe Coupee Parish School Board’s Central Office Building, located at 1662 Morganza Highway in New Roads, LA.  He stated that he had consulted with Attorney Charles Hardie, of Hammonds, Sills, Adkins and Guice; Mr. Hardie suggested advertising the minimum acceptable bid of $299,200 (80% of the value).  Mr. Langlois stated he will advertise it in the local journal for three weeks and sealed bids will be opened at 2:00 p.m. on Tuesday, March 15, 2016. 

Mr. Bobby Jarreau stated it is the recommendation of the Finance Committee to re-advertise the sale of the property.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to re-advertise the former Pointe Coupee Parish School Board’s Central Office Building, located at 1662 Morganza Highway in New Roads at the minimum acceptable bid price of $299,200, with a sealed bid opening on March 15, 2016.  The motion carried by an 8-0 vote of the Board.

- - - -

 

Consider approving Addendum No. 2 Revising the RFP specifications for full service Custodian Services at Livonia High School.   Mr. Stephen Langlois and Mr. Donald Fuselier explained that due to changes in specs regarding the Request for Proposal (RFP) for full service custodian services at Livonia High School, adopted at the December 17, 2015 meeting, an email (addendum #1) was sent out to prospective bidders announcing the delay of the bid opening until February 11, 2016.    Mr. Langlois explained that the original RFP listed on-site management personnel, administrative personnel and custodial technicians resulting in a substantial higher cost to the School Board.  Therefore, the Board is being requested to consider approving addendum #2, revising the specs with the removal of these extra employees; adjusting the summer cleaning schedule, with additional square footage.  Sealed proposals will be opened on Thursday, February 11, 2016, at 2:00 p.m.

 

Mr. Bobby Jarreau stated the Finance Committee met on this item and they recommend approving Addendum No. 2 with the revisions. 

 

On a motion by Mr. Bobby Jarreau, seconded by Mrs. Leslie Grezaffi, the Board voted unanimously to approve Addendum No. 2 revising the RFP specifications for full service custodial services at Livonia High School, with a seal proposal opening at 2:00 p.m. on February 11, 2016.

- - - -

 

Approval to release RFP for Hosted VOIP Solution.   Mrs. Lacey Bueche stated she is not interested in extending the contract with DETEL because she is paying a lot for this service.  She would like the Board to consider approval to release a RFP for hosted VOIP solution.  Mrs. Bueche mentioned that she served on an E-Rate Scoring Committee in another parish and knows for a fact that this will save the system money. 

 

Mrs. Leslie Grezaffi made a motion, seconded by Mr. Thomas Nelson, to approve release of RFP for hosted VOIP solution.  The motion carried by an 8-0 vote of the Board.

- - - -

 

Approval of Policies:   Superintendent Lemoine stated that he recommends that the Board adopt the policies prepared by Forethought Consulting, Inc., with the suggested changes by Attorney Hammonds. 

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to approve revisions to policies BH (School Board Ethics); EBBG (Hazardous Substances); GBDA (Employment of Retired Personnel); IFAA (Textbook Selection); IFA (Adoption of Instructional Materials); IDCH (Home Study Program) and IH (Academic Achievement).  The motion carried by an 8-0 vote of the Board.

- - - -

 

President Anita LeJeune entertained a motion to adjourn.

- - - -

 

Adjournment. Mr. Thomas Nelson made a motion to adjourn. Mr. Chad Aguillard seconded the motion and the meeting adjourned at 6:29 p.m.

 

 

____________________________

Anita LeJeune, President

 

_____________________________

Kevin Lemoine, Superintendent