MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, November 19, 2015

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, November 19, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m. 

 

Superintendent Lemoine was requested to offer the invocation.

 

Mr. Chad Aguillard was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, and Thomas Nelson.

 

Mrs. Anita LeJeune was absent.

 

School Personnel in attendance were:  Kevin Lemoine, Superintendent; Bridget Berry, Head Start Coordinator; Lacey Bueche, Director of Accountability/IT; Lisa D’Aquila, Director of Human Capitol; Donald Fuselier, Supervisor of Operations; Karla Jack, Chief Academic Officer; Stephen Langlois, Chief Fiscal Officer;  Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; and Stacy Gueho, Principal of Livonia High School.

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Mr. Frank Aguillard requested that everyone silence their cell phones and announced next month’s meeting dates (the Executive Committee will meet on Thursday, December 10, 2015, and the Regular School Board meeting will be Thursday, December 17, 2015).

 

Remarks from the Superintendent.  Superintendent Lemoine thanked everyone for coming to the meeting and announced that he wanted to begin his comments by addressing what happened at Livonia High School with regard to the alleged threat.  A student said that he heard of an alleged threat made by a student against another student and the school.  A thorough investigation ensued by school administration, School Resource Officers, and Superintendent Lemoine.  He stated there was no lockdown because there was no credible information.  However, rumors continued, social media escalated the rumor; therefore, extra police protection was provided.  The students involved were asked to remain home on Thursday and Friday to avoid harassment and/or ridicule. Mr. Lemoine reported there was about 50% full day attendance at school today because of these irresponsible rumors that were posted on social media.  He mentioned the victims in this incident are all of the students that were not in class today, as well as the student that was falsely accused of making this statement and has now missed two days of school!

 

Superintendent Lemoine recognized Patrick Queen, a junior at Livonia High School, for being selected as the Sportsline Player of the Week for WAFB Channel 9 for rushing 385 yards in the game played against St. Michaels.  Patrick is the son of Dwayne and Mary Queen of New Roads.

 

Superintendent Lemoine announced that he would also like to recognize members of the Pointe Coupee Leadership Cohort.  Mr. Lemoine stated 18 of the 18 applicants, nominated by their Principals, were interviewed by a selection committee. The eight individuals selected for this cohort based on degrees held, attributes and certification were:  Aiman Bayoumi, an 8th grade Social Studies teacher from Livonia High; Samantha Slim, a 1st grade teacher from Rosenwald Elementary; Annette Walker, a 2nd grade teacher from Rosenwald Elementary; Brittney Canezaro, an Instructional Coach from Valverda Elementary; Semecia Williams, a middle school teacher from UPCE, Ron Allen, a health and physical education teacher from Livonia; Bridget Nall, a middle school math teacher from Rougon Elementary, and Brandi Forbes, an elementary special education teacher/instructional coach from Rougon. The cohort will meet twice a month through the month of May and they will be exposed to everything an administrator needs to know to do their job (i.e., budgets, discipline, master scheduling, bus routes, etc.); this program will help to build human capital for the future of this school system. 

 

Superintendent Lemoine announced there will not be a Monday Morning Memo on November 23, 2015, because it is a holiday week, nor will there be one on Monday, November 30, 2015, as he will be attending a School Board Retreat.

 

Superintendent Lemoine stated interviews for the position of Chief Academic Administrator of the STEM Magnet Academy of Pointe Coupee will be conducted on Monday, November 23, 2015.  The Interviewing Committee, Kevin Lemoine, Lisa D’Aquila, Lacey Bueche, David Ginn, Stacey Gueho, Karla Jack and Jeff Debataz (in charge of the David Thibodeaux Stem Academy in Lafayette and a former native of Pointe Coupee) will interview 10 applicants.

 

Mr. Lemoine announced there will be an Active Shooter Drill at Rougon Elementary on Tuesday, November 24, 2015, at 9:00 a.m.  The parents and community have been informed of this drill so that they are not alarmed when they see and hear the activity around the campus.

 

Consent Agenda.  On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the following consent agenda items were adopted.

 

Consider approval of the minutes from the regular School Board meeting of Thursday, October 22, 2015.

 

Consider approval of the minutes from the Executive Committee meeting of Thursday, November 12, 2015.

 

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Receive Head Start Supervisor’s Monthly Report.   Mr. Brandon Bergeron made a motion to approve the Head Start Supervisor’s Monthly Report for the month ending October 31, 2015, as prepared by Mrs. Bridget Berry.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by a 7-0 vote of the Board.

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Head Start.  Mrs. Bridget Berry stated the application regarding the 4/1/2016-3/31/2017 budget period for the Head Start and/or Early Head Start is due on 1/1/2016.  The baseline application for the first budget period of the five-year project period (and the continuation) application for Grant No. 06CH010145 was prepared in accordance with HSES. She stated the projected funding for Head Start Program Operations is $1,074,911; the Head Start Training and Technical Assistance is $18,964, for a total of $1,093,875. Mrs. Berry also provided an explanation of the $273,469 amount of in-kind service contributions.

 

Mrs. Leslie Grezaffi made a motion to approve the Pointe Coupee Parish School Board Head Start Application and Budget Justification Narrative (Grant No. 06CH010145) effective April 1, 2016-March 31, 2017.  Mr. Bobby Jarreau seconded the motion.  The motion carried by a 7-0 vote of the Board.

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Discussion and/or Action Regarding Monthly Financial Information.  Chief Fiscal Officer Stephen Langlois provided monthly financial information.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Bobby Jarreau, to accept the monthly financial information as prepared by Mr. Stephen Langlois.  The motion carried by a 7-0 vote of the Board.

 

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Mr. Frank Aguillard announced that the Finance Committee met prior to the regular meeting and recommended approving agenda items E -2, 3, 4, and 5 regarding finance and business operation.

 

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School Energy Efficiency Competition Project.    Superintendent Lemoine stated in an effort to bring awareness to energy efficiency, with the goal to reduce energy spending for the next six months, he would like the School Board to approve an Energy Efficiency Competition among schools. Information from last year’s energy consumption will be used to calculate the savings.  Mr. Lemoine announced the goal is a 5% reduction, which will equate to about $10,000 in energy consumption savings.  He would like the Board to consider this school energy efficiency completion project and pass the savings on to the employees at the winning campus; a check for approximately $100.00 will be issued to employees during the month of June. Mr. Brandon Bergeron stated the Finance Committee recommends implementing Superintendent Lemoine’s energy efficiency contest.

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Thomas Nelson, the Board voted to approve the school energy efficiency competition project proposed by Superintendent Lemoine, with savings passed on to the employees at the school that wins the contest.  The motion carried by a 7-0 vote.

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Consider Re-Advertising Bids for the Former Pointe Coupee Parish School Board Office.  Mr. Stephen Langlois stated since no bids were received for the former Pointe Coupee Parish School Board Office located at 1662 Morganza Highway, the Finance Committee was asked to consider re-advertising for a lower bid at a reduced price.  The Committee recommends re-biding the property at a minimum acceptable bid of $317,000.  Mr. Langlois stated he will advertise in The Pointe Coupee Banner (the local journal) on December 3, 10, & 17 with a January 6, 2016 bid opening at 2:00 p.m. at the Central Office located at 337 Napoleon Street in New Roads, LA  70760.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Board voted to re-advertise bids for the former Pointe Coupee Parish School Board Office located at 1662 Morganza Highway in New Roads, LA  70760.  The motion carried by a 7-0 vote of the Board.  

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Consider Approval of Bids for Repairs at the STEM Academy of Pointe Coupee.   Mr. Stephen Langlois stated a bid opening was held on Tuesday, November 17, 2015, at 2:00 p.m. at the Pointe Coupee Parish School Board Office at 337 Napoleon Street.  Four (4) companies received bid packets for renovation to the STEM Academy of Pointe Coupee; however, only one company, Charles Carter Construction was the only company that submitted a bid on the project; they provided a base bid and three alternate bids.  Superintendent  Lemoine, Mr. Stephen Langlois and Mr. Donald Fuselier had a conference call with Architect David Mougeot about the $901,000 construction budget ($859,966 will be from the State of Louisiana Facility Planning and Control, plus a net Entity (PCPSB) match of $41,500) and the bid response of $1.2 million received from Charles Carter that exceeded the construction budget by $308,000. Mr. Mougeot explained that after contacting Charles Carter Construction, it has been determined that the mechanical, electrical, and plumbing costs are the scope of work items that accounted for $294,000 of the overages.  Mr. Mougeot met with the Finance Committee to inform them of three basic options for consideration to move forward with the progressive project schedule:  Option One:  Accept the bid and allocate additional funds in the amount of $308,000.  This would keep the current scope of work as is; Option Two:  Reject the bid and reduce the scope of work by $308,000.  The scope could also be reduced by an amount in-between the current budget and the current bid, allowing for more of the work to remain in the project; Option Three:  Negotiate with the current bidder in an effort to review the scope of work within the current budget.  If the value engineering deduction is $100,000 or more, it will need State approval; this could delay the project significantly and it is not recommended to VE more than $100,000. Mr. Mougeot contacted Charles Carter Construction Company, Inc. and Rennie W. Carter, President of the Company, furnished him with the following value engineering proposal for the project Item #1 – Delete all work associated with Note 20 on sheet G1.01 & work associated with photo details M4, 14, D4, A4, 17, D7, & A7 (deduct $31,300.00); Item #2 – Delete all work associated with the operable partitions installation (deduct $87,300.00); Item #3 – Revise room signage specification (deduct pending); Item #4 Plumbing – All existing flush values are to remain; change out 10 each only (deduct $8,550.00); Item #5 Electrical – Reuse existing disconnects (toggle switches) at fan powered VAV boxes where applicable in lieu of new toggle disconnect.  Delete general replacement of ballasts and bulbs in classrooms (deduct $9,000); Item #6 HVAC – Provide single duct VAV non-fan powered boxes in lieu of fan powered.  Do not provide DDC control capacity at existing hot water heater units and fans throughout the building.  Provide local control instead.  For all “wing” restroom exhaust fans provide interlock with air handler for control.  All existing control valves at air handlers to remain.  Existing pneumatic actuators shall be replaced with DDC actuator.  Provide conversion kit if required.  Provide exposed fiberglass insulation inside VAV box in lieu of foil faced insulation. Change NEMA-12 enclosure on VFD’s to NEMA-1 (deduct $80,000).  Mr. Jim Lee, Architect, Project Manager, Division of Administration Facility Planning & Control, sent Mr. Langlois a memo explaining a course of action to move this Project forward since there are no additional project funds allocated in other budget categories to move into construction category to satisfy the shortfall.  The Board will have to approve a necessary course of action to move this Project forward:  1. Value engineer the quote and prepare a deductive change order; 2. Re-bid the project with a reduced scope of $299,000; and or, the School Board approves participation in the excess cost.  Mr. Lee stated since time is of essence, the Federal Court Order to open and operate the STEM Academy of Pointe Coupee in August 2016 is the major criteria to apply to the aforementioned action items:  1. Value Engineering Effort:  Any Change Order (increase or decrease) of $100,000 or greater shall be submitted to the Joint Legislative Committee on the Budget (JLCB) for Committee approval.  Facility Planning and Control Statutorily cannot concur in construction contract award prior to committee approval and the deadline for submittal, to be placed on the Agenda for the December 2015 JLCB meeting was early November, and since the 2016 calendar has not been published, he cannot be certain if one will be conducted in late January or late February 2016.  2.  Re-Bid:  This process requires design time, advertisement (keeping in mind the holidays) date, and bid period of 25 days minimum.  The Division of Administration/ F & P must verify that the reduced scope bid documents do not adversely affect the function and intent of the ACT/Capital Outlay Request.  3.  School Board approval to commit to the excess funds will stay the course of the original project schedule.  Superintendent Lemoine reiterated the three options and recommended the Board reject the bid and re-advertise.   Mr. Lemoine stated there are workable solutions (i.e., the Administrator can work in different wings of the building while other wings are being renovated) while still hoping the work can be completed in ample time before school starts.  Mr. Frank Aguillard offered to make a few phone calls to ask contractors to submit a bid.  Mr. Thomas Nelson mentioned the bid tabulation sheet listed there were four proposed bidders that picked up specifications and questioned why they did not submit a bid.  It was explained that some of the companies may have had other projects they were bidding on at the same time and couldn’t expand their services if they had placed a responsive bid elsewhere.  Mr. Brandon Bergeron stated that he would like to see an end of July substantial completion deadline regarding this project, if the Board approves rejecting the current bid and rebidding.  

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to accept the Superintendent’s recommendation to reject the bid received from Charles Carter Construction; re-draw/change the scope of work and re-advertise the project for the STEM Magnet Academy of Pointe Coupee.  The motion carried by a 7-0 vote of the Board.

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Consider Approving a Lease Agreement for the Property Located Next to Livonia High School for an Auto Mechanics Jump Start Pathway Program.  An item was on the agenda regarding a lease agreement for the property located next to Livonia High School for use as an Auto Mechanics Jump Start Pathway Program.  Mr. John Ashley Pinsonat agreed to a five (5) year lease of $400 per month, with an option of five (5) additional years at $500 per month. Mr. Lemoine stated there is a need to enhance the automotive program and wanted assurance of a long-term lease. Mr. Lemoine announced the district will receive accountability points for automotive work and career ready industry-based certification. 

 

Superintendent Lemoine stated that he would like to request to add an item to the agenda to move the automotive equipment from the STEM Academy campus for the Auto Mechanics Jump Start Pathway Program at Livonia High School. 

 

Mr. Thomas Nelson stated the item could be added as agenda item E-5 (a).  Mr. Chad Aguillard concurred with Mr. Nelson. 

 

Mr. Brandon Bergeron asked if the item to authorize the Superintendent approval to move equipment from the Central Campus to Livonia High School could be moved ahead of the item to consider approving a lease agreement for  the property next to Livonia High School. 

 

A brief discussion ensued regarding whether to add the item before, or after, the item to consider a lease agreement for the property; Carl Perkins funding, etc.

 

Mrs. Leslie Grezaffi asked if this equipment is something that could be used at the STEM Academy.  Superintendent Lemoine explained the STEM Academy Curriculum is not aligned and the equipment is being underutilized and also the space could be used for performing arts. 

 

Mr. James Cline made a motion, seconded by Mrs. Leslie Grezaffi to add an item to the agenda to consider moving the automotive equipment from Central to Livonia High School.  A roll call vote was requested by Mr. Brandon Bergeron.

 

YEAS:   Frank Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Grezaffi, and Bobby Jarreau

NAYS:   Chad Aguillard and Thomas Nelson

ABSENT:  Anita LeJeune

 

Since 100% of the members of the Board present and voting did not vote yes, the motion failed and the item was not added to the agenda.

 

Mr. Brandon Bergeron made a motion to table the item until next month regarding the lease agreement for the property located next to Livonia High School and moving the automotive equipment from the STEM Academy of Pointe Coupee to Livonia High for the auto mechanics jump start pathway program.  Mr. Cline seconded the motion.   The motion carried by a 7-0 vote of the Board.

 

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Approval of Policies from Forethought Consulting, Inc.  Mr. Thomas Nelson made a motion to approve policies GAK (Personnel Records); (New) File: IDCJ (Supplemental Educational Services); and (New) File:  JGFH (Student Identification), prepared by Forethought Consulting, Inc., and reviewed by Attorney Hammonds.  The motion was seconded by Mr. Bobby Jarreau.  The motion carried by a 7-0 vote of the Board.

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Adjournment.   On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the meeting adjourned at 6:19 p.m.

 

                                                                                   

Frank Aguillard, President

 

                                                                                   

Kevin Lemoine, Superintendent