MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, October 22, 2015

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, October 22, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m. 

 

Mr. Brandon Bergeron was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and

Thomas Nelson.

 

School Personnel in attendance were:  Kevin Lemoine, Superintendent; Bridget Berry, Head Start Coordinator; Lacey Bueche, Director of Accountability/IT; Lisa D’Aquila, Director of Human Capitol; Donald Fuselier, Supervisor of Operations; Stephen Langlois, Chief Fiscal Officer;  Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; and Stacy Gueho, Principal of Livonia High School.

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Mr. Frank Aguillard requested that everyone silence their cell phones and announced next month’s meeting dates (the Executive Committee will meet on the second Thursday and the Regular School Board meeting will be held on the third Thursday in November due to the holidays). 

 

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of:

Mr. Leo Hotard, a former member of the Pointe Coupee Parish School Board.

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Remarks from the Superintendent.    Mr. Lemoine thanked everyone for coming to the meeting and stated he would like to recognize several young people who are students in our school system.  Cee Jay Powell, quarterback of the Livonia High School Football Team, was recognized with a certificate for being selected as the WBRZ’s Fan Favorite Player of the Week.  Thanks to Mrs. Kristie Langlois for sending out the information so that everyone could vote for Cee Jay.  Superintendent Lemoine announced that Livonia High School students, Trinity Christopher and Donovan Robertson, were featured on WAFB’s “Hand It On” segment this week.  They organized a “Pink Out” t-shirt campaign and the proceeds of the t-shirts purchased by LHS football fans provided financial support for the victims of Breast Cancer in Pointe Coupee.  Trinity and Donovan were presented certificates for their display of loyalty and commitment for the cause.

 

Superintendent Lemoine provided a Virtual Alternative Program (VAP) update as of October 12, 2015.  VAP 38 assigned; DC 190 assigned and 126 attended (elementary/middle school students 46 assigned and 39 attended; these students would have been placed on Out-of-School Suspension last year.  Out of the 97 assigned to Saturday School, 48 attended; 49 students were not suspended by attending.  Mr. Lemoine thanked Mr. Ted David and his staff for the work they are doing with alternative educational opportunities.

 

Superintendent Lemoine also provided an update on the Louisiana Department of Education’s (LDOE) planned release of the PARCC Test.  He stated that on Tuesday, October 13, 2015, BESE approved the Achievement Range Cuts for grades 3-8.  The week of October 19-23 (this week), the LDOE released the individual district’s scale and cuts scores; the week of October 26, high school performance scores and report cards are set to be released; the week of November 9 is the date we are supposed to receive individual student reports, and reports for schools, detailing groups of skills in which students have strengths and weaknesses; the elementary/middle school performance scores and letter grades should be received in December 2015.

 

Mrs. Anita Lejeune announced that she is glad that all principals indicated they will participate in the 2016 LSBA Artwork Contest and offered her assistance.  Mrs. LeJeune mentioned that she will contact principals to set-up a time to work with the students at their school.

 

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Jada Lewis, BESE Board Candidate for District 8.  Mr. Frank Aguillard announced that Pointe Coupee is divided into two districts (District A in the northern part of the parish and District 8 for the other part of the parish).  Mr. Aguillard stated he had received a request from BESE Board candidate Jada Lewis to announce her candidacy for BESE District 8.  Mrs. Lewis made a brief presentation to the Board. 

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Consent Agenda.  On a motion by Thomas Nelson seconded by Mrs. Anita LeJeune, the following consent agenda items were approved for adoption by a unanimous 8-0 vote of the Board.

 

Approval of the minutes from the regular School Board meeting of Thursday, September 24, 2015

 

Approval of the minutes from the Executive Committee meeting of Thursday,

October 15, 2015.

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Discussion and/or Action Regarding Monthly Financial Information for October 2015.  Mr. Stephen Langlois, Chief Fiscal Officer, stated books for the 2014-2015 fiscal year have been closed; a check for surplus sales tax revenue, after obligations are met, will be issued to employees on October 31, 2015.

 

Mr. Chad Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial information for October 2015.  The motion carried by an 8-0 vote of the Board.

 

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Discussion and/or Action Regarding LSER’s.    Superintendent Lemoine explained that every time a school support staff employee that has paid into the Louisiana School Employees Retirement System (LSERS) retires, etc. and the position is privatized, the school system is assessed a fee.  The Evangeline Parish School Board, St. James Parish School Board, and the Pointe Coupee Parish School Board appealed the decision that requires local school systems to pay for positions that are privatized; unfortunately we lost.  Mr. Lemoine recommends the school system pay LSER’s in two annual installments for the assessment fee charged to the school system for privatization of a custodian and a bus driver position vacated due to retirement.  Mr. Brandon Bergeron, Chairperson of the Finance Committee, stated the Committee met and they concur with the Superintendent’s recommendation to pay in two annual installments.

 

Mr. Brandon Bergeron made a motion to accept the Superintendent’s recommendation to pay two installments to LSERS, one on November 1, 2015 and the other on November 1, 2016.  Mr. Bobby Jarreau seconded the motion.  The motion carried by an 8-0 vote of the Board. 

 

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Approval of the Louisiana Compliance Questionnaire for the 2014-2015 FY Annual Audit Ending June 30, 2015.  Mr. Stephen Langlois stated the item on the agenda regarding consider approval of the Louisiana Compliance Questionnaire for the 2014-2015 FY annual audit ending June 30, 2015, is routine, as it is a compilation of the school system.  Mr. Langlois mentioned Mr. Bobby Jarreau’ s name, who won the vacated seat, will replace the name of the former School Board member, Mr. Kevin Hotard, who did not seek re-election.

 

Mr. James Cline made a motion, seconded by Mrs. Leslie Grezaffi, to approve the Louisiana Compliance Questionnaire for the 2014-2015 FY Annual Audit Ending June 30, 2015, as prepared by Mr. Stephen Langlois.  The motion carried by an 8-0 vote of the Board.

 

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Information Regarding Construction Documents Pertaining to Renovations at the Proposed STEM Academy of Pointe Coupee.   Mr. Stephen Langlois stated the Finance Building & Grounds Committee met and reviewed repairs pertaining to renovations at the proposed site of the STEM Academy of Pointe Coupee.  He mentioned that an advertisement for sealed bids appeared in the local journal, The Pointe Coupee Banner, today; the pre-bid tour of the facility will be November 3, 2015; bids will be opened on November 17, 2015 at 2:00 p.m. at the School Board Office; an item will appear on the November 19, 2015 meeting agenda to consider approval of bids. It was stated that Architect David Mougeot is spreading the word asking contractors to consider submitting a bid for this project.

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Mr. Frank Aguillard stated that Superintendent Lemoine requested to add an item to the agenda regarding consideration of an architectural contract for renovations to the Central Office building.   Mr. Lemoine stated that he just received approval of the Cooperative Endeavor Agreement for the Capital Outlay Project (the project being funded by the state for damages sustained to the central office due to Hurricane Gustav).  Superintendent Lemoine mentioned that he would like to expedite the project as quickly as possible to avoid the possibility of the state withdrawing the funds that were previously allocated and requested that the Board consider entering into a contract with an architectural firm to begin the process.

Additional Item Added to Agenda.  Mr. Thomas Nelson made a motion to add an item to the agenda for discussion and/or action regarding approval of an architectural contract for renovations to the Central Office building relative to FPC No. 50-S39-10-01.  Mr. Brandon Bergeron seconded the motion.  The agenda item was added by a unanimous 8-0 vote of the Board.

Discussion and/or Action Regarding Approval of an Architectural Contract for Renovations to the Central Office Building Relative to FPC No. 50-S39-10-01. 

Mrs. Anita LeJeune made a motion to approve a contract with David Mougeot, of Mougeot Architecture, for renovations to the Pointe Coupee Parish School Board’s Central Office Building at 337 Napoleon Street, New Roads, LA  70760, relative to FPC No. 50-S39-10-01.  Mr. Brandon Bergeron seconded the motion.  The motion passed by an 8-0 vote of the Board.

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Head Start.  Mrs. Bridget Berry provided the Head Start Supervisor’s Monthly Report.  She is requesting that a member of the School Board serve as a policy council representative and mentioned she also needs the School Board to consider approval of a Strategic Plan (information was uploaded to BoardDocs).  Mr. Chad Aguillard was requested to consider serving as a policy council representative for the Pointe Coupee Parish School Board; he accepted the appointment. 

 

On a motion by Mrs. Anita LeJeune, seconded by Mr. James Cline, the Head Start Supervisor’s Monthly Report and the Strategic Plan, was approved by an 8-0 unanimous vote of the School Board.

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Consider Proposed Revision to Policy BBA (Officers).  Board Member Leslie Grezaffi announced that she would like to have this particular item removed from tonight’s meeting agenda (she had previously requested that the Executive Committee include the item regarding a revision to Policy BBA on the October regular School Board meeting agenda); the Board honored her wishes and the item was removed.

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Adjournment.   On a motion by Mr. Thomas Nelson, seconded by Mrs. Anita LeJeune, the meeting adjourned at 6:05 p.m.

 

                                                                                   

Frank Aguillard, President

 

                                                                                   

Kevin Lemoine, Superintendent