MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, September 24, 2015

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, September 24, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m. 

 

Mr. Brandon Bergeron was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

 

Board members present for roll call were: Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School Personnel in attendance were:  Kevin Lemoine, Superintendent; Bridget Berry, Head Start Coordinator; Lacey Bueche, Director of Accountability/IT; Lisa D’Aquila, Director of Human Capitol; Donald Fuselier, Supervisor of Operations; Kristy LaCoste, Supervisor of Elementary Education; Stephen Langlois, Chief Fiscal Officer;  Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Cynthia Wells, Assistant Principal of Upper Pointe Coupee Elementary;  Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; and Stacy Gueho, Principal of Livonia High School.

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Board Member Chad Aguillard arrived at 5:35 p.m.

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Office of the Superintendent.  Superintendent Lemoine mentioned when school began in August he challenged school staffs to focus on teaching the Whole Child by seizing every opportunity to teach values and manners.  Mr. Lemoine announced that he would like to recognize Mrs. Natalie Aguillard, Principal of Rosenwald Elementary, for the “See the Good” Program.  When staff or students catch someone going out of their way to do good things like helping someone or sometimes being extra-polite, they get recognized by the Administration.  Mr. Lemoine congratulated Principal Natalie Aguillard on the great job she is doing with this program at Rosenwald Elementary.

 

Superintendent Lemoine recognized Joseph “Big Brown” Joseph, and his foundation “Big Brown Reaching Back” for his school supply campaign that brought in over $4,700.  Mr. Lemoine mentioned principals, teachers, and central office staff volunteered to collect donations from community members one Saturday (the supplies were placed in Big Brown’s UPS truck); these supplies were distributed to all private, parochial and public schools in the parish.  “Big Brown” announced that Wal-Mart and Family Dollar Stores donated an additional 200 book sacks to him and he was excited to present boxes of them to principals, and/or their designee, that were in attendance at the meeting.

 

Superintendent Lemoine was pleased to announce the $100,000 Believe and Prepare Grant was awarded to the Pointe Coupee Parish School Board and the St. James Parish School Board for their teacher certification program.  He explained that through this program school systems can enroll current teachers, who are not fully certified, to become certified after participating in a practitioner program for one year. This will allow school systems to recruit local citizens who have a college degree that may want to pursue a career as a teacher.  Mr. Lemoine thanked Mrs. Lisa D’Aquila for helping to write this grant that will benefit our school system.

 

Mr. Lemoine announced that this past week, he had embarked on a tour of all of the schools to give the employees an opportunity to express concerns, voice opinions, and to help find solutions to challenges they are facing.  He also mentioned that employees were given the opportunity to be surveyed on several changes that he is considering bringing forth to the School Board possibly at next month’s regular School Board meeting.

Superintendent Lemoine provided an opportunity for comments from Principals or their designee. Mrs. Natalie Aguillard, Principal of Rosenwald Elementary; Mrs. Kim Canezaro, Principal of Valverda Elementary; Mrs. Stacy Gueho, Principal of Livonia High School; Mrs. Marcia Cazayoux, Principal of Rougon Elementary; and Mrs. Carolyn Wells, Assistant Principal of Upper Pointe Coupee Elementary, provided information regarding events happening at their prospective school. It was announced that Principals and/or their designee will be included on the regular School Board meeting agenda on a quarterly basis; therefore, a presentation will be made at the meeting on December 17, 2015.

 

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Consent Agenda.  On a motion by Mr. James Cline seconded by Mrs. Leslie Grezaffi, the following consent agenda items were approved for adoption by a unanimous vote of the Board.

 

Approval of the minutes from the regular School Board meeting of Thursday, August 27, 2015

 

Approval of the minutes from the Executive Committee meeting of Thursday, September 17, 2015.

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Head Start Supervisor’s Monthly Report.  Members of the Board were able to review the Head Start information uploaded to BoardDocs by Mrs. Bridget Berry, Coordinator of the Head Start Program.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Bobby Jarreau, to approve the Head Start monthly report, including the 2014-2015 PIR Report, and approval of the new ERSEA Training Guidelines. The motion passed by a unanimous vote of the Board.

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Monthly Financial Information.   Mr. Thomas Nelson made a motion to accept the monthly financial information as prepared by Chief Fiscal Officer Stephen Langlois.  Mrs. Anita Lejeune seconded the motion.  The motion was approved by an 8-0 vote of the Board.

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Commercial General Liability Insurance, Vehicle Insurance, and Errors & Omissions Insurance Approval.

 

RESOLUTION

 

The Pointe Coupee Parish School Board met in a public meeting at 5:30 p.m. on Thursday, September 24, 2015, at the Pointe Coupee Parish School Board Office located at 337 Napoleon Street, New Roads, Louisiana 70760; the meeting was conducted in accordance with the open meetings law.

 

BE IT RESOLVED that the Pointe Coupee Parish School Board accepted the proposal as presented by Cazayoux Insurance Company.

BE IT FURTHER RESOLVED that this Resolution authorizes the Superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage applicable to Commercial Automobile Insurance Coverage for the period of October 1, 2015 to September 30, 2016.

 

On a motion by Mrs. Anita LeJeune, seconded by Mr. Brandon Bergeron, the aforementioned Resolution was adopted and recorded in the minutes as follows:

 

Yeas:  Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Leslie Ann Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

Nays:   None

Abstentions:  None

Absent: None

 

The motion passed by a vote of 8-0.

I, Frank R. Aguillard, Jr., President of the Pointe Coupee Parish School Board, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board on the 24th day of September 2015, at which time a quorum was present and voting, authorizing Superintendent R. Kevin Lemoine to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage applicable to Commercial Automobile Insurance Coverage for the period of October 1, 2015 to September 30, 2016.

(SEAL)                                                              _____________________________

Frank R. Aguillard, Jr., President

                                                                        Pointe Coupee Parish School Board

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Discussion and/or Action Regarding Advertisement for Bids for Sale of Former Pointe Coupee Parish School Board Office.    Chief Fiscal Officer Stephen Langlois stated that Attorney Charles Hardie, with Hammonds, Sills, Adkins and Guice, prepared bid documents regarding the sale of surplus property (the former Pointe Coupee Parish School Board Office); the general conditions and instructions to bidders and the bid form was placed on BoardDocs for review.  Mr. Langlois announced if the School Board approves to bid the property, an advertisement will appear in the local journal stating that sealed bids will be opened at 2:00 p.m. on Monday, November 2, 2015.  Mr. Langlois also stated the Board reserves the right to reject any and all bids as provided by La. R.S. 41:891 and 892.  A short discussion ensued regarding the minimum acceptable bid listed on page 2 of 2 in comparison to the April 6, 2015 appraisal value of $374,000. 

Mr. James Cline offered a motion to advertise bids for the sale of the surplus property (the former Pointe Coupee Parish School Board Office, located at 1662 Morganza, LA Highway 1) at the appraised value of $374.000.  Mrs. Anita LeJeune seconded the motion.  The motion carried by a unanimous vote of the Board.   

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Discussion and/or Action Regarding the Lease of the Foti Property next to the Livonia High School Campus.  Mr. Stephen Langlois, Chief Fiscal Officer, stated that Mr. Frank N. Foti, President of Thrif-T-Way Pharmacies, Inc. in Livonia, LA, expressed to him that he is once again willing to lease the 5.286 acre tract of land next to Livonia High School for the same terms as before (5 years at $6,000 annually per year).  Mr. Langlois stated these premises are used for the purpose of parking vehicles, ingress and egress for all school and school-related activities and/or functions occurring at Livonia High School, and recommended the Board approve the renewal of the lease agreement.

 

Mr. James Cline made a motion to approve the renewal of the lease agreement of the Frank Foti property for a period of five (5) years at $6,000 per year, commencing on the 1st day of September 2015. The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried by an 8-0 vote of the Board. 

 

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Approval of a Job Description for Chief Program Administrator for Proposed STEM Magnet Academy of Pointe Coupee.  Superintendent Lemoine explained an item was placed on the agenda to consider approval of a job description for the position of Chief Program Administrator for the proposed STEM Magnet Academy of Pointe Coupee. Although the school system is waiting to receive official approval at the next status conference, Mr. Lemoine stated as part of his action plan, he would like to advertise the position and hire the person after gaining approval from the Courts for the STEM Academy. The Chief Program Administrator will serve as the District Coordinator for STEM and facilitates the introduction of an integrated STEM curriculum at all school sites.  Mr. Lemoine stated the rescheduled date of the status hearing is November 5, 2015.

 

Mr. James Cline made a motion, seconded by Mrs. Anita LeJeune, to approve the job description for a Chief Program Administrator for the proposed STEM Magnet Academy of Pointe Coupee.  The motion carried by a unanimous vote of the Board.

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Approval of a Salary Schedule for Chief Program Administrator for Proposed STEM Magnet Academy of Pointe Coupee.  Superintendent Lemoine stated the proposed salary schedule for the position of Chief Program Administration is on BoardDocs. Superintendent Lemoine mentioned the principals’ index is 1.41 and the index for the Chief Program Administrator is 1.525, explaining that the salary index is a little more than what the current salary is for Principals in our system ($4,000-$6,000 more than a Principal) depending on their years of experience equated in steps.  Mr. Lemoine announced the right administrator will make the program a success.  Superintendent Lemoine mentioned that someone out of the system may wish to apply; however, he encourages anyone in our system to apply as well.

Mrs. Anita LeJeune made a motion, seconded by Mr. Chad Aguillard, to approve the salary schedule for Chief Program Administrator for the proposed STEM Magnet Academy of Pointe Coupee.  The motion carried by an 8-0 vote of the Board.

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Approval of Evaluation Instrument for Superintendent Lemoine.  Part of Mr. Kevin Lemoine’s Administrative Contract negotiated by he and the Pointe Coupee Parish School Board is to prepare and submit an evaluation instrument within 90 days after he was hired for consideration of adoption. The Board will evaluate in writing, the performance of the Superintendent at least once each fiscal year at a regularly scheduled March Board meeting. Mr. Lemoine told the Executive Committee that Attorney Hammonds provided him with evaluation instruments from several school districts and the instrument he chose and submitted is on BoardDocs; he added that he will only get better as a Superintendent with an evaluation from the School Board. The Mr. James Cline made a motion, seconded by Mrs. Leslie Grezaffi, to approve the evaluation instrument prepared and submitted by Superintendent Lemoine.  The motion carried by a unanimous vote of the Board.

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Approval of Revisions to Policies.  Mrs. Anita Lejeune made a motion, seconded by Mrs. Leslie Grezaffi, to approve policy revisions prepared by Forethought Consulting, Inc., as a result of two Acts from the 2015 Louisiana Legislative Session effecting changes to the following four policies EDD (School Bus Scheduling and Routing); JCDB (Mandatory Student Dress Code); Policy JDD (Suspension); Policy JDE (Expulsion).  The motion carried by a unanimous vote of the Board.

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Superintendent Lemoine announced that he had received a Cooperative Endeavor Agreement from Mr. Jim Lee, Architect, CSI/CDT, CCCA, Project Manager with the Louisiana Division of Administration Facility Planning & Control, this afternoon and would like to ask the Board to consider adding an item to the agenda regarding FP & C Project No. 50-S39-10-1 (renovations/improvement grant from the State for the Central Office renovations (Gustav damages to former building).  Mr. Lemoine explained the reason that he is asking to add this item to the agenda for the September meeting is due to his concern regarding the possibility of the State withdrawing the Capital Outlay funding for this project.  He mentioned everyone may have recently noticed the urgency of concern with regard to the anticipated deficit of the state budget, from last fiscal year, in addition to the anticipated deficit for the upcoming year.  Superintendent Lemoine mentioned by approving this Cooperative Endeavor Agreement, it will ensure that the funding remains for this project; delaying action on this item could possibly jeopardize the funding for the project. Superintendent Lemoine stated approving this agenda item will merely allow Mr. Stephen Langlois to serve as the Authorized Representative to sign the agreement on behalf of the PCPSB.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, and carried by a unanimous vote of the Board, the following item was added to the agenda:

 

Adoption of a Resolution to Appoint the Chief Financial Officer as the Authorized Representative for the Pointe Coupee Parish School Board Regarding the Cooperative Endeavor Agreement Between the State of Louisiana and the Pointe Coupee Parish School Board FP & C Project No. 50-S39-10-10.

 

Resolution Authorizing Signatory Authority

For

Capital Outlay Project

Pointe Coupee Central School Repairs

FP & C No. 50-S39-10-01

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Board approved the following:

 

RESOLUTION

            BE IT RESOLVED that pursuant to a public notice, a regularly scheduled meeting of the Pointe Coupee Parish School Board was held on the 24th day of September, 2015, at 5:30 o’clock p.m. at 337 Napoleon Street, New Roads, Louisiana, where the following resolution, upon motion duly seconded and passed, was adopted, to-wit:

            BE IT RESOLVED that the Pointe Coupee Parish School Board grants authorization to Stephen Langlois, Chief Fiscal Officer, to act as its representative between the School Board and the State of Louisiana, Division of Administration, Facility Planning and Control, with regard to the Cooperative Endeavor Agreement for Capital Outlay Grant # 50-S39-10-01.

 

            YEAS:        Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

            NAYS:       None

            ABSENT:   None

            ABSTAIN:  None

            And this Resolution was declared adopted on the 24th day of September 2015.

 

______________________________                    __________________________________

R. Kevin Lemoine, Superintendent                                  Frank R. Aguillard, Jr., President

Secretary-Treasurer                                                        Pointe Coupee Parish School Board

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Strategy Session and/or Action Concerning Pending Workers’ Compensation Litigation.  The agenda stated there may be an executive session to discuss strategy in this litigation entitled, “Karen Dunn vs. Pointe Coupee Parish School Board”, OWC No. 848874.* 

 

Mr. Brandon Bergeron made a motion to discuss strategy regarding pending workers’ compensation litigation in an executive session.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by a unanimous vote of the Board.

 

The Board convened in an executive session at 6:10 p.m.

 

Open Session.  Mr. Thomas Nelson made a motion for the Board to reconvene in an open session.  The motion was seconded by Mr. Brandon Bergeron.  By a unanimous vote of the Board, the meeting reconvened in open session at 6:25 p.m.

 

Mr. Thomas Nelson moved to authorize the Superintendent or his designee to negotiate and settle the litigation entitled, “Karen Dunn vs. Pointe Coupee Parish School Board”, OWC No. 848874.  Mr. Bobby Jarreau seconded the motion.  The motion carried by a unanimous vote of the Board.

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Adjournment.   On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the meeting adjourned at 6:26 p.m.

 

                                                                                   

Frank Aguillard, President

 

                                                                                   

Kevin Lemoine, Superintendent