MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, August 27, 2015

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, August 27, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m. 

 

Mr. Bobby Jarreau was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Brandon Bergeron was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Board member James Cline was absent when the roll was called.

 

School Personnel in attendance were:  Kevin Lemoine, Superintendent; Bridget Berry; Lacey Bueche, Director of Accountability/IT; Lisa D’Aquila, Director of Human Capitol; Donald Fuselier, Supervisor of Operations; Kristy LaCoste, Supervisor of Elementary Education; Stephen Langlois, Chief Fiscal Officer;  Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Cynthia Wells, Assistant Principal of Upper Pointe Coupee Elementary; Tara Glazer, Assistant Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; and Stacy Gueho, Principal of Livonia High School.

- - - -

 

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of:

 

Mr. Young David, a retiree of the Pointe Coupee Parish School Board.

- - - -

 

Office of the Superintendent.  Superintendent Lemoine thanked Mrs. Lacey Bueche, Director of Accountability/Internet Technology, for sending out the first issue of the Monday Morning Memo.  He stated he thought it was very informative and focused on the great things that are happening in our schools daily.  Along with sending it to all employees and School Board members, it was also sent to community stakeholders that we have email addresses for.  Mr. Lemoine stated if anyone in the audience wants to be included in this weekly mail out, please give us your email address; there is a signup sheet in the back of the room.  Mr. Lemoine announced that along with the weekly memo bringing attention to the outstanding achievements of our staff and students, he wants to begin recognizing some of these achievers at the monthly School Board meetings.  He mentioned that he is going to recognize several people at this evening’s meeting who have and continue to make our school system better each day.

    

·         Superintendent Lemoine acknowledged Mrs. Delores Littleton, a retired teacher from Rosenwald High School/Elementary who has served in our district as teacher, an Assistant Principal, a substitute teacher and a volunteer for over 58 years.  Mrs. Littleton began her career in 1957 and has also been a foster parent of 36 children.

 

·         Superintendent Kevin Lemoine recognized Ms. Semecia Williams, a second year teacher at Upper Pointe Coupee Elementary, at the Pointe Coupee Parish School Board meeting on Thursday, August 27, 2015.   Superintendent Lemoine announced that a team of Supervisors from the Central Office conducted an academic audit the morning of Friday, August 21, 2015, at UPCE; Mrs. Karla Jack, Chief Academic Officer, was assigned to observe Ms. Williams.  Following completion of the audit, the team conducted their usual debriefing and Mrs. Jack told Mr. Lemoine that he had to go see Ms. Williams teach!  After the supervisors left the campus, Superintendent Lemoine stayed to observe Ms. Williams.  Mr. Lemoine stated that he was very impressed with Ms. Semeica Williams’ teaching strategies, as well as her classroom management skills. 

 

Board Member James Cline arrived at the meeting at 5:34 p.m.

 

·         Mrs. Kristy Langlois, Librarian at Livonia High School, was congratulated for establishing a club called the M & M Organization to help mentor/guide incoming freshmen at Livonia High School.  Owen Thompson and Riley Circello, two of her leaders, were recognized at the meeting.

 

·         Also recognized was Livonia High Football Coach Guy Mistretta, and his 2015 Captains that were selected by their teammates - Quarterback C.J. Powell; Donovan Robertson, a senior, plays CB/WR; Owen Thompson, a senior, plays OT; and Willie Baker, a senior, plays DE.   

 

Mr. Frank Aguillard mentioned that he understands that Willie Baker signed with Louisiana Tech University.  Mr. Aguillard thanked Superintendent Lemoine for placing his remarks on the agenda at the beginning, rather than the end, of the meeting.

 

·         Superintendent Lemoine announced that he is proud to inform the School Board that last years’ senior class ACT scores were reported by Superintendent White on Wednesday, August 26, 2015 and Livonia High’s ACT average went up from 16.9 to 18.3.  He congratulated Principal Stacy Gueho and her staff as well as former Superintendent Linda D’Amico for this accomplishment.

 

Mr. James Cline congratulated everyone and thanked the teachers.

 

Mrs. Leslie Grezaffi stated she loved the celebration; a perfect way to start the meeting and applauded the efforts.

 

Mrs. Lucy Boley-Thompson, an English teacher at Livonia High School, informed everyone that these football players are in her honors’ English class; she stated they are not just good athletically, but they also perform academically.

 

Board Member Cline announced that Coach Mark Williams was in attendance and mentioned how much he helps Coach Mistretta with the kids.

 

Prior to moving to the next item on the agenda, President Aguillard mentioned that everyone is welcome to stay for the entire meeting; but, he understands if they have to leave.

 

Mr. Aguillard asked the wishes of the Board regarding adding an item to the consent agenda regarding consider approval of the minutes from the special meeting of August 20, 2015.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the motion to consider approval of the minutes from the special meeting of August 20, 2015, was added to the consent agenda.

 

Consent Agenda. On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the following consent agenda items were approved for adoption by a unanimous vote of the Board.

 

Approval of the minutes from the regular School Board meeting of Thursday, July 23, 2015.

 

Approval of the minutes from the Executive Committee meeting of Thursday, August 20, 2015.

 

Approval of the minutes form the special School Board meeting of Thursday, August 20, 2015.

 

- - - -

 

Revision of Policy File: IHC (Class Rankings).  Mrs. Lisa D’Aquila, Director of Human Capitol and Testing Coordinator for the school district, stated there is a need to update the class ranking policy; therefore, the Board is being requested to consider the following:  Beginning with the 2015-2016 freshmen class, the graduating class of 2019, the first semester and the second semester grades will be averaged to calculate a student’s overall GPA.  Superintendent Lemoine and Mrs. D’Aquila presented several illustrations of the current and proposed class ranking scenarios.  Currently the final grade is the only grade that is used to tabulate the grade point average.  Under the proposed changes, each semester grade is a grade that is averaged to calculate the overall GPA and there will be no final grade for a course.

 

Mr. Chad Aguillard made a motion to revise the class ranking policy (IHC), having a student’s overall GPA calculated by averaging each semester grade beginning with the 2015-2016 freshmen class, the graduating class of 2019.  The motion was seconded by Mrs. Anita LeJeune.  The motion carried unanimously.

- - - -

 

Revision of Policy File: JR (Student Privacy and Education Records).  The Board is being requested to consider revision of Policy File JR due to Act 837.  Superintendent Lemoine stated Mrs. Lacey Bueche, Director of Accountability and Technology Services, included policy information on BoardDocs regarding the attorney general’s approval, in conjunction with LSBA, and advice from our attorney.  She stated it is a blanket policy, but parents can opt out prevent from LOFA consent 1 time as long as enrolled.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Bobby Jarreau, the Board unanimously approved revisions to Policy File JR.

 

- - - -

 

Responsibility of the Pointe Coupee Parish School Board as the Lead Agency of the Early Childhood Program Pertaining to Act 3 Legislation.  Act 3 is a Louisiana Early Childhood Care and Education Network that became law on July 1, 2015, as result of the 2012 Louisiana Legislative Session.  Mrs. Kristy LaCoste and Mrs. Jeanette Vosburg were in attendance to address the Pointe Coupee Parish School Board’s role and responsibility as the Lead Agency (previously referred to as coordinating partner) regarding the Early Childhood Program.  They showed a PowerPoint regarding Pointe Coupee’s Promise.  The Lead Agencies two key functions are to coordinate classroom observation and enrollment. The Board of Elementary and Secondary Education (BESE) is responsible for policy matters, licensing, producing performance profiles and deciding funding-Title 28 Education Part CLXVII; Bulletin 140-Louisiana Early Childhood Care and Education Network.  Specific Responsibilities for coordinated enrollment is lead planning and implementation of coordinated enrollment; submit community application for funding to State/Feds- apply to participate in Preschool Development Block Grant. Coordinated Observation is to assure accurate measurement of teaching and program quality by managing schedule so each classroom receives at least two CLASS observations by a reliable observer; reporting results to the state for practice profile purposes and programs to support improvement. Lead Agencies may also leverage existing funds (e.g. LA4, Head Start, Special Ed, Pre-K Grant) $20,000 braiding funds for LA, SRCL, B-5 and Title II).  R & R’s, not Lead Agencies, are responsible for training and coaching for child care; VOA will be funded to coordinate training and coaching for child care.  The State Department of Education determines who the Lead Agencies are by an application process, with 90% of them being school systems; although, it could be from another group such as a resource and referral agency.  Mrs. LaCoste stated that she and Mrs. Vosburg have been working for two years with the following private child care centers, serving birth to 5 year olds, that are receiving public funds:  Abundantly Bless in New Roads; Creative Steps in Livonia; Happy Hearts in New Roads; Kid-D-Land in New Roads; Riverside-East in New Road; Riverside-West in Livonia and Willie Mae’s in New Roads.  Pointe Coupee was the only parish in the state of Louisiana with 100% participation for Class A centers during the initial Act 3 Pilot Implementation from 2012-2014.  Working with day care centers to provide high quality B-5 programs that prepare children to enter school ready to learn will improve student outcomes in grades K-12 and is the focus of the initiative.  The observation tool requires all classrooms receiving public funding (CCAP) to collaborate with Lead Agencies to improve instruction.  Teachers’ performance profiles will be released to the community next fall.  It was mentioned that Network 3 serves Pointe Coupee Parish.  Mrs. Kristy LaCoste announced there will be a community round-up meeting on September 16, 2015 and September 17, 2015, at the parish library from 5:00 p.m.–7:00 p.m., regarding birth to 5 year olds; yard signs will be displayed to advertise the meeting. 

 

- - - -

 

Adoption of the 2015-2016 Pupil Progression Plan.  Mrs. Lisa D’Aquila, Director of Human Capital, explained the state requires school systems to address certain items each year and she is asking for approval of the proposed changes that have been on BoardDocs for the last week. 

 

On a motion by Mrs. Leslie Grezaffi, seconded by Mrs. Anita LeJeune, the Board unanimously approved the Pointe Coupee Parish School Board’s 2015-2016 Pupil Progression Plan with the proposed changes, as presented by Mrs. D’Aquila.

 

- - - -

 

Discussion and/or Action Regarding Head Start Policy Council’s Approval of Mrs. Bridget Berry as Pointe Coupee Parish School Board’s Coordinator of Head Start.  Mrs. Karla Jack, Chief Academic Officer, stated the Head Start Policy Council met on August 5, 2015, and approved the hiring of Mrs. Bridget Berry to succeed Head Start Director Karen Holmes-Shaw, who recently decided to retire.

 

A motion was made by Mr. Thomas Nelson to approve the Head Start Policy Council’s appointment of Mrs. Bridget Berry as the Pointe Coupee Parish School Board’s Head Start Coordinator.  The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried with no objections.

- - - -

 

Receive the Head Start Monthly Report.  School Board members were provided with the Head Start Leader’s monthly report from August 2015; updates regarding the July 1, 2015 School Readiness Goals; and the newly revised 2015 Head Start Early Learning Outcomes Framework: Ages Birth to Five.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Bobby Jarreau, the Board approved the information they received from Mrs. Karla Jack/Bridget Berry regarding the Head Start monthly report.  The motion carried with no objections.

 

- - - -

 

Adoption of a Job Description and Salary Schedule for a LAN/WAN Manager.  It was explained the current employee in the IT department is being paid as a teacher; however, for reorganizational purposes, the employee needs to be moved to a twelve-month position, along with the fitting job description and salary schedule.

 

Mrs. Leslie Grezaffi made a motion to adopt the job description and salary schedule for a local area network and wide area network (LAN/WAN) manager as presented by Mrs. Lacey Bueche, Director of Technology and I.T., and recommended by Superintendent Lemoine.

 

The motion was seconded by Mr. Brandon Bergeron.  The motion carried with no objections.

 

- - - -

 

Approval of the Proposed Changes to the Personnel Evaluation Plan for 2015-2016, Including the Compass Teacher Job Description.  Mrs. Lisa D’Aquila, Director of Human Capitol, explained it is standard procedure each year to include an item on the agenda regarding proposed changes to the Personnel Evaluation Plan (PEP) for submission to the Louisiana Department of Education.  The six proposed revisions for 2015-2016 are as follows:  change teacher job description from the existing NIET/TAP Rubric to the Louisiana Danielson Compass Rubric; Observation Instruments changed to Compass Instructional Rubric based on Louisiana Components of Effective Teaching; Value Added language revisions; revised Student Learning Targets for Principals and Administrators; personnel not included in the Compass System will be observed and evaluated as either excellent, satisfactory or unsatisfactory ratings; updated accountability register. Mrs. D’Aquila stated our school system will become a full Compass District, if approved. 

 

Mr. Thomas Nelson made a motion to approve the changed to the Personnel Evaluation Plan for 2015-2016, including the Compass Teacher Job Description.  The motion was seconded by Mrs. Anita Lejeune.  The motion carried with no objections. 

 

Board member James Cline requested an informational report regarding school staffing, teacher recruitment and retention.

 

- - - -

 

Adoption of a Resolution Relative to Capitol Area Human Services District.  It was announced that Mr. Bert Alain was in attendance at the meeting, if there were any questions regarding the program that helps children with coping skills, etc.

 

RESOLUTION

OF THE

POINTE COUPEE PARISH SCHOOL BOARD

RELATIVE TO

CAPITOL AREA HUMAN SERVICES DISTRICT

 

 

On the 27th day of August 2015, at a meeting of the Pointe Coupee Parish School Board, held in the City of New Roads in the Parish of Pointe Coupee, Louisiana, with a quorum of the members present, the following business was conducted:

 

It was duly moved by Brandon Bergeron and seconded by Bobby Jarreau that the following resolution be

adopted:

 

BE IT RESOLVED, that effective August 27, 2015, the members of the Pointe Coupee Parish School Board do hereby authorize R. Kevin Lemoine, Superintendent, to negotiate on terms and conditions that he may deem advisable, a contract(s) with the Capitol Area Human Services District, and to execute said documents on behalf of the School Board, and

 

BE IT ALSO RESOLVED, that we give the Superintendent the power and authority to do all things that are necessary to implement, maintain, amend or renew said documents, and

 

BE IT FURTHER RESOLVED, that Stephen Langlois, Chief Fiscal Officer of the School Board, is authorized to approve and sign invoices in the absence of R. Kevin Lemoine, Superintendent.

 

YEAS:  Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Ann Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

NAYS:  None

ABSTENTIONS:  None

ABSENT:  None

CERTIFICATE

 

            I, hereby certify that the foregoing constitutes a true and correct copy of a part of the minutes of a regular meeting of the Pointe Coupee Parish School Board held on the 27th day of August 2015.

 

___________________________________

Frank R. Aguillard, Jr., President of the

Pointe Coupee Parish School Board

 

 

(SEAL)

- - - -

 

Consider Awarding Bids for Surplus Vehicles.  Bids were opened on August 25, 2015 regarding the four surplus vehicles (1989 Chevrolet Cargo Van; 1992 Dodge Passenger Van; 1995 Dodge Passenger Van and a 1995 Chevrolet Mini Bus)  owned by the school system. Mr. Donald Fuselier provided a bid tabulation sheet and the Finance Committee recommends the School Board consider awarding bids to the highest bidder.  Board Member James Cline expressed his disapproval of the low (highest bids) questioning why a minimum acceptable amount wasn’t included stating he would like to reject all bids and send the vehicles to the scrap yard. Mr. Brandon Bergeron explained that a tow truck would have to be rented at approximately $160 per vehicle and scrap metal has been reduced to $400 per vehicle. Mr. Fuselier also mentioned in addition to renting a tow truck, all fluids, vinyl seats and tires would have to be removed before bringing them to the scrap yard. 

 

Mr. James Cline offered a motion to reject all of the bids that were submitted for the surplus vehicles.  Mrs. Anita LeJeune seconded the motion. 

 

Mr. Thomas Nelson offered a substitute motion to move on the Finance Committee’s recommendation to accept the highest bids for the surplus vehicles. The motion was seconded by Mr. Bobby Jarreau.

 

President Frank Aguillard stated a roll call will be taken on the substitute motion offered by Mr. Thomas Nelson and seconded by Mr. Bobby Jarreau.  The results are as follows:

 

YEAS:  Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, Bobby Jarreau and Thomas Nelson

NAYS:  James Cline and Anita LeJeune

ABSTENTIONS:  None

ABSENT:  None

 

On a 6-2 vote of the Board, the substitute motion passed.

 

Consider approval of a Change Order for Chiller/Boiler Project at the former Pointe Coupee Central High School Property.  Mr. Frank Aguillard stated the Finance Committee requested that either Architect Mougeot or one of the engineers attend the meeting to provide a few more specifics regarding the HVAC project at the Pointe Coupee STEM Academy (former Pointe Coupee Central High).   Mr. Mougeot stated he would like to remove Alternate #2 from the contract.  This work has been removed from scope by the design team, with an upgrade to the control system for future expansion and the relocation of the main computer to the administration area.  A discussion ensued regarding the VAC boxes, controls, etc.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Chad Aguillard to approve the change order for the chiller/boiler project at the former Pointe Coupee Central High School Property.  The motion carried by an 8-0 vote of the Board.

 

- - - -

 

Discussion and/or Action Regarding Monthly Financial Information for August 2015.  Mr. Thomas Nelson made a motion, seconded by Mrs. Anita LeJeune, to approve the monthly financial information as prepared by Mr. Stephen Langlois, Chief Fiscal Officer, of the Pointe Coupee Parish School Board.  The motion carried by an 8-0 vote of the Board.

 

- - - -

 

Approval of the School Food Service Budget for the 2015-2016 Fiscal Year.  Mr. Stephen Langlois, Chief Fiscal Officer, stated the Finance Committee recommended the approval of the school food service budget reflecting a surplus balance.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Board voted to approve the School Food Service Budget for fiscal year 2015-2016, as recommended by the Finance Committee. The motion carried by an 8-0 vote of the Board.

 

- - - -

 

Adoption of the 2015-2016 General Fund Budget with Proposed Revisions.  Chief Fiscal Officer Stephen Langlois announced a public hearing was held from 5:00 p.m. – 5:30 p.m. this afternoon regarding the 2015-2016 general fund budget that has been on public review.

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Anita LeJeune to adopt the 2015-2016 general fund budget, with proposed revisions.  The motion carried by an 8-0 vote of the Board.

 

- - - -

 

School Board Support of a Resolution Submitted by the Town of Livonia to the Louisiana Department of Transportation and Development.  This item was placed on the School Board meeting agenda to consider support of a resolution submitted by the Town of Livonia regarding school zones and speed limit reduction concerning Livonia High School. 

 

It was moved by Mr. Brandon Bergeron and seconded by Mr. Bobby Jarreau to support the resolution adopted by the Town of Livonia on April 20, 2015, and submitted to the Louisiana Department of Transportation and Development, requesting to extend the School Zone sign further south to 2984 LA HWY 78 and to also reduce the speed limit to 15 mph in order to create a safer zone for crossing guards and students walking to and from Livonia High School.  The motion carried by an 8-0 vote of the Board.

 

- - - -

 

Mr. Frank Aguillard announced that following adjournment of the regular School Board meeting this evening, School Board Members will receive ERSEA Training from Judy Loyde, as required by Head Start.

 

Being there was no further business to conduct, President Aguillard asked for a motion to adjourn.

  

Adjournment.  Mr. Thomas Nelson offered a motion to adjourn, seconded by Mrs. Anita LeJeune, and the meeting adjourned at 6:34 p.m.

 

                                                                                   

Frank Aguillard, President

 

                                                                                   

Kevin Lemoine, Superintendent