MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, July 23, 2015

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, July 23, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m. 

 

Mr. Nicholas Gremillion was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

School Personnel in attendance were:  Kevin Lemoine, Superintendent; Bridget Berry, Supervisor of 21st Century Community Learning; Lacey Bueche, Supervisor of Technology; Lisa D’Aquila, Supervisor of Personnel; Donald Fuselier, Director of Maintenance and Support Services; Kristy LaCoste, Supervisor of Early Childhood Education; Stephen Langlois, Chief Financial Officer;  Mary Wells, Supervisor of Special Education; Natalie Aguillard, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; Kim Canezaro, Principal of Valverda Elementary; Marcie Cazayoux, Principal of Rougon Elementary; and Stacy Gueho, Principal of Livonia High School.

 

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President Frank Aguillard announced that this is Superintendent Lemoine’s first official School Board meeting and Mr. Lemoine has requested to make opening comments.

 

Superintendent Lemoine thanked the Board for giving him this opportunity.  He stated it has been a rather interesting first month with the budget situation and getting ready to embark upon a new school year.  He mentioned that difficult decisions have had to be made, but in spite of the reductions in staff, everyone here and around the parish has been positive and they are looking forward to a great year.  Mr. Lemoine stated no one has presented the “poor me” attitude as they have embraced the changes and challenges of the transition and expectations of a new Superintendent.  He stated that he looks forward to the continuation of building a positive perception of our school district by working with the School Board and district employees. Superintendent Lemoine announced he would like to start a new process of acknowledging employees and children that strive and excel!  Mr. Lemoine announced the summer work schedule for 12-month employees ends on Friday, July 17, 2015; therefore, Monday-Friday work schedules will resume on Monday, July 20, 2015.  Teachers will report to their assigned schools on Wednesday, August 5, 2015.  The 2015-2016 school year convocation will be Thursday, August 6, 2015, at the Scott Civic Center in New Roads.  All of the School Board members are invited to attend.  President Frank Aguillard, along with himself, will be on the agenda to welcome everyone to a new school year.  Sign-in will start at 7:15 a.m. and the meeting will begin at 7:45 a.m.  The first day of school for students will be Monday, August 10, 2015.  Mr. Lemoine stated he has been selected by BESE Member, Carolyn Hill, to serve on the Superintendents’ Advisory Committee this upcoming year.  This Committee will meet several times over the next 12 months to offer suggestions and opinions on changes in state public education.  This is a great opportunity to express the views and opinions about the impact that future change may have on our teachers and students; the first meeting will be on September 17, 2015. Superintendent Lemoine announced an informational meeting will take place on August 3, 2015, at 6:00 p.m. for the parents of the students who are home schooled in our parish.  This would be part of Course Choice that BESE approved a few year back, we can now offer accredited on-line courses to home school students who reside in our parish.  There will be a representative from the St. James Virtual School here to provide further information to the parents who chose to home school their children through this program.

 

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Board Member James Cline arrived at 5:40 p.m.

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Consent Agenda.  On a motion by Mr. Brandon Bergeron seconded by Mr. Bobby Jarreau, the following consent agenda items were approved for adoption by a unanimous vote of the Board.

 

Approval of the minutes from the regular School Board meeting of Thursday, June 25, 2015

 

Approval of the minutes from the Executive Committee meeting of Thursday, July 16, 2015.

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Head Start Supervisor’s Monthly Report.  Mrs. Karen Shaw, Supervisor of Head Start, stated the monthly report, including written service plans; the ERSEA Policy and Procedures were uploaded to BoardDocs for School Board members to review.  Mrs. Shaw stated Board members are receiving the ERSEA Policy and Procedures before the training that will be held next month.  She explained the Board will consider voting for the ERSEA Policy & Procedures following training.  Mrs. Shaw mentioned the new Head Start early learning framework.

 

On a motion by Mrs. Anita LeJeune, seconded by Mr. Chad Aguillard, the Board voted to approve the Head Start monthly report, including written service plans, the ERSEA Policy and Procedures, as presented by Supervisor Karen Shaw. The motion passed by a unanimous vote of the Board.

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Revision of Student Transportation Management Policy File:  ED-P.  Mr. Donald Fuselier announced that revisions are needed to the Student Transportation Management Policy because some of the information is antiquated (i.e. standard rather than automatic transmissions in buses, personnel contact information, etc.)

 

Mrs. Anita LeJeune made a motion, seconded by Mr. Chad Aguillard, to approve revisions to Policy File:  ED-P, as presented by Mr. Fuselier and recommended by the Policy and Procedure Committee.  The motion carried unanimously.

 

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Bids for Surplus Equipment Awarded.  Mr. Donald Fuselier prepared a tabulation spread sheet regarding bids received for surplus property owned by the School Board.  Mr. Fuselier mentioned that he recommends accepting the highest bid for each item.  Mr. Brandon Bergeron announced that this information was brought to the Finance Committee and the Committee voted to approve the surplus items because of their depreciation value.  Mr. Cline requested a roll call vote.

 

Mr. Bobbie Jarreau made a motion to approve the bids received on July 7, 2015 for school system surplus items.  The motion was seconded by Mr. Brandon Bergeron.  A roll call resulted in the following: 

 

YEAS:  Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

 

NAYS:  James Cline

 

ABSENT:  None

 

ABSTENTIONS:  None

 

The vote was 7-1 and the motion carried.

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Approval of Re-Advertising Surplus Equipment Items Not Awarded.  Mr. Bergeron stated the Finance Committee recommended the re-advertisement of surplus items that either no one submitted a bid for and/or the null and void bid due to the paperwork not being filled out correctly with no money order or cashier’s check enclosed.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Bobby Jarreau to approve re-advertising for surplus equipment owned by the School Board.  Mr. James Cline requested a roll call vote. 

 

YEAS:  Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, Bobby Jarreau, Anita LeJeune, and Thomas Nelson

 

NAYS:  James Cline

 

ABSENT:  None

 

ABSTENTIONS:  None

 

The vote was 7-1 and the motion carried.

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Approval of Property Insurance.  Chief Financial Officer, Stephen Langlois, announced that Mr. Donald Cazayoux of Cazayoux Insurance Agency in New Roads presented information to the Finance Committee regarding a property insurance quote from RSUI Indemnity Company for the Pointe Coupee Parish School Board.  RSUI is admitted and received a best rating of A+ XIII.  It was the Finance Committee’s recommendation to approve using the company.

 

Board Member Thomas Nelson questioned the expiration of the current property insurance coverage.  Mr. Langlois stated the coverage will expire on August 14, 2015.  Mr. Nelson announced because the coverage will expire prior to the date of the next School Board meeting, he is going to support the recommendation of the Finance Committee, rather than asking to delay this agenda item for a month.

 

Board Member Chad Aguillard stated he would have supported a motion by Mr. Nelson to delay 30 days, but since time is of essence, he will oppose a request for a 30-day extension and support the Finance Committee’s recommendation. 

 

Mr. Brandon Bergeron made a motion to accept the quote submitted by Cazayoux Insurance Agency, Inc. for property coverage of the Pointe Coupee Parish School Board, insured with RSUI Indemnity Company, effective August 15, 2015-August 15, 2016.  Mr. Bobby Jarreau seconded the motion. 

 

The motion carried by an 8-0 vote of the Board.

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Monthly Financial Information.  Mrs. Anita LeJeune made a motion, seconded by Mr. Brandon Bergeron to approve the monthly financial information, prepared by Chief Financial Officer Stephen Langlois, that was placed on BoardDocs last week. 

 

The motion carried by an 8-0 vote of the Board.

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Adoption of a Resolution Appointing the Chief  Financial Officer as the Authorized Representative for the Pointe Coupee Parish School Board regarding the Cooperative Endeavor Agreement for Capital Outlay Grant for Pointe Coupee Central High School repairs.

 

Superintendent Lemoine, Stephen Langlois, Frank Aguillard, Donald Fuselier, Major Thibaut, and Ricky Ward met with Mr. Jim Lee, Architect, CSI/CDT, CCA.  Mr. Lee is the Project Manager with the Division of Administration Facility Planning and Control, who was assigned the project for repairs at Pointe Coupee Central High School using Capital Outlay grant funds from the 2015 Louisiana Legislative session.  Mr. Lee informed them to begin the process, a representative from the School Board has to be identified that will work with the Office of Facility Planning.  Superintendent Lemoine stated a requirement of the Cooperative Endeavor Agreement regarding the Capital Outlay Grant for repairs at Pointe Coupee Central requires the School Board to appoint someone as the authorized representative for the school system.  Mr. Lemoine announced that he would like the Board to appoint Stephen Langlois as the signatory authority to handle all financial transactions through adoption of a resolution.

 

Resolution Authorizing Signatory Authority

For

Capital Outlay Project

Pointe Coupee Central School Repairs

FP & C No. 50-S39-15-01

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board approved the following:

 

RESOLUTION

            BE IT RESOLVED that pursuant to a public notice, a regularly scheduled meeting of the Pointe Coupee Parish School Board was held on the 23rd day of July, 2015, at 5:30 o’clock p.m. at 337 Napoleon Street, New Roads, Louisiana, where the following resolution, upon motion duly seconded and passed, was adopted, to-wit:

            BE IT RESOLVED that the Pointe Coupee Parish School Board grants authorization to Stephen Langlois, Chief Fiscal Officer, to act as its representative between the School Board and the State of Louisiana, Division of Administration, Facility Planning and Control, with regard to the Cooperative Endeavor Agreement for Capital Outlay Grant # 50-S39-15-01.

 

YEAS:    Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Grezaffi, Bobby Jarreau, and Thomas Nelson

 

NAYS:       None

 

ABSENT:  Anita LeJeune

 

ABSTAIN:  None

 

And this Resolution was declared adopted on the 23rd day of July, 2015.

 

______________________________                    __________________________________

R. Kevin Lemoine, Superintendent                                  Frank R. Aguillard, Jr., President

Secretary-Treasurer                                                        Pointe Coupee Parish School Board

 

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Approval of Funding Source Changes from General Fund to Federal Funds.  Mr. Stephen Langlois announced a request is being made for consideration of approving funding source changes from general fund to federal funds regarding reorganization of several positions for cost saving measures.

 

On a motion by Mrs. Anita LeJeune, seconded by Mrs. Leslie Grezaffi, the Board voted to approve funding source changes from general fund to federal funds with regard to reorganization of several positions for cost saving measures.  The motion carried by an 8-0 vote of the Board.

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Adoption of the 2015-2016 Salary Schedule for Employees of the Pointe Coupee Parish School Board, effective July 1, 2015.  Mr. Stephen Langlois stated it is a formality that the School Board adopts a salary schedule for employees in the system each fiscal year.  He mentioned the 2015-2016 salary schedule reflects the same schedules as the previous year and recommended by the Finance Committee.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Bobby Jarreau, the Board adopted the 2015-2016 salary schedules for employees of the Pointe Coupee Parish School Board, effective July 1, 2015.  The motion carried by an 8-0 vote of the Board.

 

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Authorization to Advertise the Proposed 2015-2016 General Fund Budget for Public Review.  Mr. Stephen Langlois stated an item is on the agenda to consider authorization to advertise, the proposed 2015-2016 general fund budget for public review, in The Pointe Coupee Banner.  Upon authorization, a draft copy of the proposed budget will be placed in a binder on the table outside of the meeting room for public review during normal working hours.  A public hearing will be held at 5:00 p.m. on Thursday, August 27, 2015, for public input prior to consideration of adoption at the regular School Board meeting that evening.  The original proposed budget reflected a deficit of $630,000; however, after scrutinizing areas to cut, the proposed budget reflects a $100,889 surplus.  Mr. Lemoine explained that he was committed to prioritizing classroom teachers and not one teacher’s position was eliminated when reductions were made to the budget.  Mr. Lemoine stated the first area addressed was the Central Office.  He mentioned that five employees decided to utilize the retirement incentive offer.  Following a needs assessment, several positions will be eliminated and RIF will also be implemented through re-organization.  Mr. Lemoine stated after looking at everything he could cut at the Central Office, he looked at moving Reading Interventionist back to the classroom and have professional development coaches and paraprofessionals fill the gaps.  Mr. Lemoine stated he looked at ancillary positions; there is a nurse at every school; however, one school nurse will be shared by two of the schools.  Mr. Lemoine also evaluated the number of librarians, school clerks, long-term substitutes, contracted paraprofessionals, temporary aides, etc., when making the budgetary cuts in order to present a balanced budget to the Board. Mr. Langlois mentioned the budget was also reviewed by the Finance Committee. Mr. Frank Aguillard announced this particular item was on the June meeting agenda; however, the Board voted not to adopt a deficit budget last month to allow the new Superintendent an opportunity to present a balanced budget to the School Board for consideration of adoption.

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board voted to authorize advertisement of the 2015-2016 General Fund Budget for Public Review.  The motion carried by a 8-0 vote of the School Board.

 

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Advertising the Sale of the Former School Board Office Property located at 1662 Morganza, New Roads, LA. President Frank Aguillard stated that Mr. Bobby Jarreau had requested to place the item regarding the sale of the former Central Office School Board property on the agenda because the building, which has already been declared surplus property by the Board, is deteriorating.  The School Board will have an option to reject bids, should they choose to do so for various reasons (price, usage, etc.).  Mr. Thomas Nelson asked if anyone has expressed an interest in the property.  Mr. Frank Aguillard stated about a year ago, two individuals toured the building, but the building/property was not conducive with their company’s needs.  A brief discussion ensued regarding the appraised value of the property in 2010 of $535,000, in comparison to the 2015 depreciated re-appraisal value of $374,000 for the 2.4 acres with 200 front feet.  Audience member Anthony Davis requested permission to be recognized and stated the City had previously shared an interest in the property; President Frank Aguillard announced that he did not realize the City had expressed an interest and encouraged them to submit a bid when it is advertised for sale.

 

Approval of Agreement with the City of New Roads for a School Resource Officer for the 2015-2016 School Year.  Mr. Brandon Bergeron expressed his concerns about having an officer on campus at all times.  Superintendent Lemoine stated he will speak with the Chief of Police to provide a substitute officer if the regular SRO officer is absent.

 

President Aguillard mentioned the Pointe Coupee Parish School Board was complimented, at the recent Tri-State NSBA Conference, by members of other school districts for having post certified deputies on every school campus in our school system.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board approved an agreement with the City of New Roads to provide one of its police officers to serve as a School Resource Officer at Rosenwald Elementary School during the 2015-2016 school year having the officer sign in/out on a daily basis, with the School Board reimbursing the salary and benefits for the School Resource Officer to the City on a quarterly basis.   The motion carried by an 8-0 vote of the Board.

 

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Cooperative Endeavor Agreement Approved between Pointe Coupee Sheriff Beauregard Torres, III and the Pointe Coupee Parish School Board for School Resource Officers for the 2015-2016 School Year.  Mr. Brandon Bergeron stated the Finance Committee met and it was not their recommendation to approve the agreement without reassurance from the Sheriff’s Office that there would be coverage available when the regular assigned SRO officers were absent.  Three designees from the Sheriff’s Office, Mr. Nick Gremillion, Mr. Johnny Sparks and Operating Lieutenant Richie Torres, attended the regular meeting to address the concerns expressed by members of the Finance Committee regarding SRO coverage at schools.  It was explained that although the officers are entitled to sick leave, k-time and vacation time, they are encouraged to take vacation during the summer months when there are no students at school.  Should an officer have to miss work due to illness, etc., the protocol is to contact their Supervisor and Principal.  Depending on the time frame, arrangements will be made to cover the school(s).  Officer Sparks is the field person; if the regular SRO has to be out for an extended period of time, Mr. Sparks and Mr. Gremillion will make sure the campus is covered.  In addition, the Board was assured that officers will sign (punch) in/out at schools for accountability purposes.

 

Mr. Brandon Bergeron made a motion to approve the Cooperative Endeavor Agreement with the Pointe Coupee Sheriff’s Office and the Pointe Coupee Parish School Board for School Resource Officers for the 2015-2016 school year.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried by an 8-0 vote of the Board.

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Adoption of the 2015-2016 Student Handbook & Code of Conduct with Updates to Policies as Approved by the Board.  Dr. LaShonda Victorian prepared the Pointe Coupee Parish School Board’s 2015-2016 Student Rights & Responsibilities Handbook & Code of Conduct.  She also provided a pricing list for duplication purposes.  Dr. Victorian announced the guide will be posted and available via the district’s website (www.pcpsb.net).  A discussion ensued regarding handbook accessibility. Each student and their parent/guardian are asked to read the information and return certain pages requiring their signatures to the school.  If parents do not have access to the Internet and the district’s website, they may request a hard copy of the handbook by contacting the Office of Child Welfare and Attendance.  Board Member Grezaffi asked if this book could be made available at the public library and was told, yes, it could.  An initial 500 copies will be duplicated.  Tyler Bergeron, a student at Livonia High School, requested permission to address the Board regarding the dress code.  Tyler stated the zip up jacket can be any color with no writing; sweatshirts and pull overs school colors. He stated he has been speaking to his peers and classmates and most schools allow two colors.  In addition to green, he is asking on behalf of himself and others, if the color yellow could be added to the uniform.  Dr. Victorian stated that principals meet to discuss the dress code and this could be addressed in the spring.  Superintendent Lemoine mentioned in other parishes, students, parents and committee members discuss dress code in the spring prior to bringing the item to the full board for approval. Board Member Anita LeJeune applauded Tyler for bringing this to their attention, otherwise, they would not have known.  Board Member James Cline emphasized the color should be gold, not yellow.

 

On a motion by Mrs. Anita LeJeune, seconded by Mrs. Leslie Grezaffi, the Pointe Coupee Parish School Board’s 2015-2016 Student Rights & Responsibilities Handbook and Code of Conduct was approved for adoption.  The motion carried by a 7-0 vote of the Board (Board Member Nelson was out of the room).

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Approval of Disciplinary Alternatives to In-School Suspensions.   Superintendent Lemoine mentioned that he had made a presentation to the Policy/Procedure and Executive Committees regarding the exorbitant number of suspension days and incidents where students were out of school.  Mr. Lemoine stated one of his performance objects as Superintendent is to develop a district-wide Professional Development Plan to assist teachers with effective classroom management strategies as evidenced by reduction in student behavior referrals.   Mr. Lemoine presented the following information for consideration of approval by the School Board.

 

Pointe Coupee Parish Public School District

Discipline Policy Updates

Superintendent Performance Objective

The Superintendent will develop a district-wide Professional Development Plan to assist teachers with effective classroom management strategies as evidenced by the reduction in student behavior referrals.

1.     Purpose:

a.     To improve school-wide student behavior.

b.    To decrease in-school suspension rates.

c.     To decrease the out-of-school suspension rates.

d.     To create a consistent district-wide Discipline Plan.

 

2.     Process for making recommendations:

a.     Individual meetings with principals.

b.    District meeting with Principals, Assistant Principals, or Director of Child Welfare and Attendance, and Superintendent.

3.     Recommendations:

a.     Saturday School Behavioral Clinic

                                          i.    Saturday School is an opportunity for students to remove an in-school suspension for reasons such as:

1.     Excessive Tardiness

2.     Possession/Use of Cell Phones

3.     Excessive Dress Code Infractions

4.     Possession of unapproved electronic devices

5.     Cheating

6.     Other minor discipline infractions at the discretion of a school administrator

                                         ii.    To be held at each campus on Saturday morning beginning at 8:00 a.m. until 12:00 p.m. 

                                        iii.    This program will be in lieu of a short-term suspension.  If a student fails to attend or reports after 8:00 a.m., they will forfeit the opportunity and receive their previously assigned short-term suspension.

                                        iv.    Students will be required to provide their own transportation.

                                         v.    A parent or guardian must check the student in between 7:45 a.m. and 8:00 a.m.  Students will not be allowed into the Discipline Center after 8:00 a.m.

                                        vi.    A student must comply with all school rules, complete all assignments, and remain the full duration of clinic in order to receive credit for attending.

                                       vii.    If a student successfully completes clinic, then the short-term suspension will be removed from their discipline record.

4.     Short-Term Suspension (Pointe Coupee Parish Public School Discipline Center)

a.     All students (age appropriate) who are assigned an in-school suspension will report to the Pointe Coupee Parish Public School Discipline Center, which will be at the Pointe Coupee Parish School Board’s  Central Office location.

b.    Students will be required to provide their own transportation to and from the Discipline Center.  School hours will be from 8:00 a.m. until 2:00 p.m.  Breakfast and lunch will be provided at the Alternative School site.

c.     An adult must check the student in on the first day of the assignment. Counseling will be provided to the parent/guardian upon admittance.

d.    A student must comply with all school rules and complete all assignments to remain in the Discipline Center.  Disruptive students will be removed from the Discipline Center.

e.     If a student attends the Discipline Center for all assigned days, they will be allowed to make-up missed assignments or tests upon returning to school.

f.     A student who chooses not to attend the Discipline Center will be given an unexcused absence for the days missed.

 

On a motion by Mr. James Cline, seconded by Mrs. Anita LeJeune, the Board approved the disciplinary alternatives to in-school suspension as presented and recommended by Superintendent Lemoine.  The motion carried by an 8-0 vote of the Board.

 

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Approval of In-School Suspension Procedures and Location for 2015-2016 School Year.  Superintendent Lemoine stated Livonia High School has been operating an In-School-Suspension (ISS) program.  He would like to propose to the Board they consider allowing a parish-wide program (age appropriate-12 years and older) to be located next to the current Virtual Alternative Program (VAP) site at 337 Napoleon Street in New Roads.  This program will provide students with an opportunity to continue their education in an alternative school environment setting.  A discussion ensued regarding student behavior, attendance/ truancy issues, as well as questions concerning transportation.

 

Mr. Lemoine stated he would like to propose another alternative, a Saturday School Behavior Clinic in lieu of suspension.  He stated this has been done in other school systems in the past and it is a viable option when a principal deems it necessary for non-violate behavior.

 

a.     Saturday School Behavioral Clinic

                                          i.    Saturday School is an opportunity for students to remove an in-school suspension for reasons such as:

1.     Excessive Tardiness

2.     Possession/Use of Cell Phones

3.     Excessive Dress Code Infractions

4.     Possession of unapproved electronic devices

5.     Cheating

6.     Other minor discipline infractions at the discretion of a school administrator

                                         ii.    To be held at each campus on Saturday morning beginning at 8:00 a.m. until 12:00 p.m. 

                                        iii.    This program will be in lieu of a short-term suspension.  If a student fails to attend or reports after 8:00 a.m., they will forfeit the opportunity and receive their previously assigned short-term suspension.

                                        iv.    Students will be required to provide their own transportation.

                                         v.    A parent or guardian must check the student in between 7:45 a.m. and 8:00 a.m.  Students will not be allowed into the Discipline Center after 8:00 a.m.

                                        vi.    A student must comply with all school rules, complete all assignments, and remain the full duration of clinic in order to receive credit for attending.

                                       vii.    If a student successfully completes clinic, then the short-term suspension will be removed from their discipline record.

 

On a motion by Mrs. Anita LeJeune, seconded by Mr. Thomas Nelson, the Board voted to approve the Saturday school process to reduce suspensions for ages 12 and above as recommended by Superintendent Lemoine.  The motion carried by an 8-0 vote of the Board.

 

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Additional Modular Building for the Virtual Alternative Program.  Superintendent Lemoine is requesting the Board to consider leasing an additional modular building for the Pointe Coupee Parish Public School Discipline Center to be located at 337 Napoleon Street in New Roads, next to the building currently occupied by VAP, on the School Board’s Central Office property.  Mr. Fuselier received three quotes.  The set-up fee for the modular building is estimated to cost $20,000, with a monthly lease of $698 for five years.  The Policy/Procedure & Building/Grounds Committee met on this and it is their recommendation to lease the modular building.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Bobby Jarreau, to approve the lease of an additional modular building to be used as the Pointe Coupee Parish Public School Discipline Center, as proposed by Superintendent Lemoine.  The motion carried by an 8-0 vote of the Board.

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Approval of the Reorganizational Plan for the Pointe Coupee Parish School Board’s Central Office.  Superintendent Lemoine showed a PowerPoint presentation regarding the current organizational chart in comparison to the proposed Central Office Reorganizational Plan; job descriptions are on BoardDocs.  He explained the reasons for reorganization is to streamline services to better support schools; to enhance communication within the Central Office and among the schools; to place focus on school support services, not on school oversite; to provide more accountability within the Central Office; to better identify job responsibilities within the Central Office and to reduce personnel costs associated with the Central Office Staff. Mr. Lemoine announced there were 10 total positions eliminated: (3) Program Supervisors; (1) Program Coordinator; (2) Clerks; (2) Custodians; (1) VAP Teacher; (1) Homebound Teacher and (1) Technology Employee.  In addition, five (5) Central Office employees retired.  

 

Mr. James Cline made a motion, seconded by Mrs. Anita LeJeune, to approve the Reorganization for the Pointe Coupee Parish School Board’s Central Office recommended by Superintendent Lemoine.  The motion carried by an 8-0 vote of the Board.

 

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Discussion and/or Action Regarding Creating a Position of Assistant Superintendent.  Superintendent Lemoine stated that part of his reorganization plan is to create a position for an Assistant Superintendent that will serve as the Superintendent’s designee when he is not in his office.  Mr. Lemoine announced that although he does not plan to fill this position with a permanent employee at this time; he does have an employee that is currently working in the system that he would like to place in the position.  The individual will also be the designee for hearings regarding suspensions and expulsions related to Child Welfare and Attendance.  This person would also serve as the District Child Welfare and Attendance Director to promote positive home school relationships, improve school attendance and support the district discipline program as determined by the Superintendent. 

 

Mr. James Cline made a motion, seconded by Mrs. Anita LeJeune, to approve Superintendent Lemoine’s recommendation to create a position for an Assistant Superintendent.  The motion carried by an 8-0 vote of the Board.

 

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the meeting adjourned at 7:07p.m.

 

                                                                                   

Frank Aguillard, President

 

                                                                                   

Kevin Lemoine, Superintendent