MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

SPECIAL SCHOOL BOARD MEETING

Thursday, January 8, 2015

 

The Pointe Coupee Parish School Board met in a special session on Thursday, January 8, 2015, at 337 Napoleon Street in New Roads, Louisiana 70760.  President Frank Aguillard, Jr. called the meeting to order at 5:30 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson.

 

Central Office Staff in attendance were:  Superintendent Linda D’Amico, Lisa D’Aquila, Donald Fuselier, Kate Guillory, Karla Jack and Stephen Langlois.

 

Mrs. Anita LeJeune led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Leslie Grezaffi was requested to offer the invocation.

 

President Frank Aguillard requested everyone to silence their cell phones, announced all eight Pointe Coupee Parish School Board members were present and welcomed newly elected School Board Member Bobby Jarreau. 

 

Election of President of the School Board.  Mr. Frank Aguillard opened the floor for nominations.

 

Mr. Thomas Nelson made a motion to nominate Mr. Frank Aguillard as President of the School Board.  The motion was seconded by Mrs. Leslie Grezaffi. 

 

Mr. James Cline made a motion to close the nominations.  The motion was seconded by Mr. Bobby Jarreau. 

 

Inasmuch as there was no opposition, Mr. Frank Aguillard will remain in office as President of the School Board through December 31, 2015. 

 

Mr. Frank Aguillard thanked his fellow School Board members for their vote of confidence.  He stated it is an honor to serve the school system and parish as President of the Pointe Coupee Parish School Board.

 

Committee Member Appointments.    President Frank Aguillard announced the following School Board Committee Member Appointments (January 2015 – December 31, 2015):

 

Executive Committee:  Chad Aguillard, Frank Aguillard, and James Cline. 

Frank Aguillard will serve as the Chairperson.

 

Finance/Building & Grounds:  Brandon Bergeron, James Cline, Leslie Grezaffi and Bobby Jarreau.  Brandon Bergeron will serve as the Chairperson.

 

Personnel/Policy & Procedure Committee:  Chad Aguillard, Bobby Jarreau, and Anita LeJeune.

Chad Aguillard will serve as the Chairperson.

 

School Board Representative for the Pointe Coupee Parish Police Jury Tax Oversight Committee:  Brandon Bergeron

 

Legislative Liaison Representative.  Frank Aguillard

 

Vice –President.

Mrs. Leslie Grezaffi will complete her second year as Vice-President of the School Board.

 

Adoption of Bond Resolution for Repairs at the Suggested Site of the STEM Academy of Pointe Coupee.  Mr. Donald Fuselier, Director of Maintenance and Support Services, and Chief Financial Officer Stephen Langlois presented information regarding repairs needed to reopen the campus at Pointe Coupee Central High School.  Architect David Mougeot of Mougeot Architecture mentioned the design process will be about 45 days and the bid process will be another 45 days, with an anticipation of four months for the construction. Mr. Langlois mentioned the School Board may want to consider applying to the state Bond Commission for needed funding and further explained the process that it will take before the School Board would receive any funds from a bond sale, if approved. Board members Brandon Bergeron and Leslie Grezaffi expressed their concern about the length of time needed for the repairs, the time needed for the bond monies to be approved and received taking too long for the school to be opened for the 2015-2016 school year.  Board member Anita LeJeune stated she believes the state should be responsible for at least a portion of the repairs and Superintendent D’Amico announced that option is being explored regarding funding from the Recovery School District.  President Aguillard announced he had been contacted by a representative of the RSD and announced he believes their attorneys and the School Board’s attorney will try to work something out; however we are a long ways from getting the money that he feels our school system is owed.  Mrs. Grezaffi was emphatic about the importance of having the school up and running for the next school year, as this was the plan.  School Board Member Bobby Jarreau questioned the “magic” number of students needed to sustain the STEM Academy without running a deficit budget. A discussion ensued regarding informational polls, per pupil MFP funding, repair projects for wings 2 and 5, etc.  Superintendent D’Amico announced the updated STEM plan will be submitted to our attorney for processing at the beginning of next week.  Mr. Bobby Jarreau made a motion to add an item to the agenda regarding the repair project.  The motion died for a lack of a second.

 

The following Resolution was offered by Chad Aguillard and seconded by Leslie Grezaffi. 

 

RESOLUTION

 

A RESOLUTION AUTHORIZING THE POINTE COUPEE PARISH SCHOOL BOARD, PARISH OF POINTE COUPEE, STATE OF LOUISIANA (THE "ISSUER") TO INCUR DEBT AND TO ISSUE NOT TO EXCEED $1,000,000 AGGREGATE PRINCIPAL AMOUNT OF REVENUE BONDS, IN ONE OR MORE SERIES; MAKING APPLICATION TO THE STATE BOND COMMISSION; AND OTHERWISE PROVIDING WITH RESPECT THERETO.

 

            WHEREAS, the Pointe Coupee Parish School Board, Parish of Pointe Coupee, State of Louisiana (the "Issuer") desires to provide for the construction, renovation, repairing, equipping and rehabilitation of certain public school facilities (collectively, the "Project") within the Pointe Coupee Parish School System; and

 

            WHEREAS, Chapter 13 of Title 39 of the Louisiana Revised Statutes of 1950, as amended (La. R.S. 39:1430, et. seq.) (the “Act”), and other statutory authority supplemental thereto, authorize public entities to finance projects for authorized purposes as stated herein; and

 

            WHEREAS, the Issuer desires to borrow not exceeding $1,000,000 for said authorized purposes and to dedicate and set aside its revenues for the payment of Revenue Bonds (“Bonds”) issued under the provisions of the Act, which Bonds will mature no later than twenty (20) years from the date of issuance, together with interest thereon at a rate not exceeding 5% per annum, and to be sold at not less than 96% of the par value thereof; and

 

WHEREAS, prior to the issuance of the Bonds, the Issuer intends to expend its own funds for the purpose of acquiring, constructing and equipping certain portions of the Project, and reasonably expects to reimburse said expenditures from the proceeds of the Bonds; and

 

WHEREAS, in connection with the issuance of the Bonds, the Issuer desires to authorize the filing of an application with the Louisiana State Bond Commission (the “Commission”) requesting that the Commission approve the issuance and sale of the Bonds in accordance with the Act.

 

NOW, THEREFORE, BE IT RESOLVED by the Pointe Coupee Parish School Board, Parish of Pointe Coupee, State of Louisiana, that:

 

            SECTION 1. Application be and the same is hereby formally made to the State Bond Commission, Baton Rouge, Louisiana, for consent and authority to borrow not exceeding $1,000,000 at a rate not exceeding five per centum (5%) per annum, to be sold at not less than 96% of the par value thereof, to mature no later than twenty years from the date of issuance, to be secured by and payable from a pledge of the ad valorem maintenance tax of not to exceed five (5) mills authorized to be levied by the School Board on all of the property subject to taxation within the territorial limits of Pointe Coupee Parish, under the provisions of La. Const. Art. VIII, §13(C) for the purpose of supporting public schools in Pointe Coupee Parish. 

 

SECTION 2.     This Resolution shall be published immediately after its adoption in one (1) issue of The Pointe Coupee Banner, a newspaper published in Pointe Coupee Parish, Louisiana, being the official journal of the Issuer, and, as provided by the Authorizing Legislation, for a period of thirty (30) days from the date of publication of this Resolution, any person interested may test the legality of this Resolution and the validity of the Bonds, after which time no one shall have any cause to contest the regularity, formality or legality of this Resolution and the validity of the Bonds, after which time no one shall have any cause to contest the regularity, formality or legality of this Resolution or to draw in question the legality of the Bonds for any cause whatsoever.  If no suit, action or proceeding is begun contesting the validity of the issuance of the Bonds within the prescribed thirty (30) days, the authority to issue the Bonds and to provide for the payment thereof, and all of the provisions of this Resolution authorizing the issuance of the Bonds shall be conclusively presumed, and no court shall have the authority to inquire into such matters.

 

SECTION 3.  Prior to the issuance of the Bonds, the Issuer anticipates that it may pay a portion of the costs of the Project from other available funds.  Upon issuance of the Bonds, the Issuer reasonably expects to reimburse said expenditures from the proceeds of the Bonds.  Any such allocation of the proceeds of the Bonds for reimbursement will be with respect to capital expenditures [as defined in Treasury Regulation 1.150-1(h)] and will be made upon the delivery of the Bonds and not later than one year after the date of (i) the date such expenditure was made or (ii) the date the improvements were placed in service.

 

SECTION 4.  It is recognized, found and determined that a real necessity exists for the employment of Bond Counsel in connection with the issuance of the Bonds; accordingly, Breithaupt, Dunn, DuBos, Shafto & Wolleson, LLC is hereby employed as “Bond Counsel” to perform comprehensive, legal and coordinate professional work with respect to the issuance and sale of the Bonds.  Bond Counsel shall (i) prepare and submit to the Issuer for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of the Bonds; (ii) counsel and advise the Issuer with respect to the issuance and sale of the Bonds; and (iii) furnish their opinion covering the legality of the issuance thereof. The fee to be paid Bond Counsel shall be an amount less than the Attorney General's then current Bond Counsel Fee Schedule and other guidelines for comprehensive, legal and coordinate professional work in the issuance of revenue bonds applied to the actual aggregate principal amount issued, sold, delivered and paid for at the time the Bonds are delivered, together with reimbursement of out-of-pocket expenses incurred and advanced in connection with the issuance of the Bonds, said fee to be payable out of Bond proceeds or other funds provided by the Issuer subject to the Attorney General's written approval of said employment and fee.

 

SECTION 5.     The Governing Authority hereby authorizes and directs Bond Counsel to proceed with the preparation of all necessary and appropriate financing documents and to file drafts of said financing documents with the Commission in accordance with its Rules.

 

            SECTION 6.     Application is hereby formally made by the Issuer to the Louisiana State Bond Commission for consent and authority to issue, sell and deliver the Bonds. A certified copy of this Resolution shall be forwarded to the State Bond Commission, together with a letter requesting the prompt consideration and approval of this application.

 

SECTION 7.  By virtue of Issuer’s application for, acceptance and utilization of the benefits of the Louisiana State Bond Commission’s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the “State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.”, adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby.

SECTION 8.  The President and Superintendent-Secretary are hereby authorized to do all things necessary, on the advice of the Bond Counsel to the Issuer, to effectuate and implement this Resolution, including the publication hereof as required by the Act.

 

SECTION 9.  This Resolution shall become effective immediately upon adoption hereof. 

 

The Resolution having come to a vote:

 

YEAS:              Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Leslie

                        Grezaffi, Bobby Jarreau, Anita LeJeune and Thomas Nelson

 

NAYS:              None

 

ABSTAIN:        None

 

ABSENT:          None

 

And the resolution was adopted on this, the 8th day of January, 2015.

 

_____________________________________________________

Linda D'Amico, Superintendent-Secretary

                                                                                                                                   

 

STATE OF LOUISIANA

 

PARISH OF POINTE COUPEE

 

            I, the undersigned Superintendent-Secretary of the Pointe Coupee Parish School Board, Parish of Pointe Coupee, State of Louisiana (the “Issuer”), do hereby certify that the foregoing three (3) pages constitute a true and correct copy of the proceedings taken by said School Board on January 8, 2015, authorizing the Issuer to incur debt and to issue not to exceed $1,000,000 aggregate principal amount of Revenue Bonds, in one or more series; generally describing said Bonds and the security therefor and authorizing application to the Louisiana State Bond Commission for approval.

            IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the Pointe Coupee Parish School Board, Parish of Pointe Coupee, State of Louisiana, on this, the 8th day of January, 2015.

 

__________________________________

Linda D'Amico, Superintendent-Secretary

 

 

Mr. Langlois stated the School Board’s vote of 8-0 for application to the bond commission does not mean we will be approved for a bond; it is the first step to begin the process

 

Discussion and/or Action Concerning a Personnel Matter.  For the record, the employee was notified by letter that an agenda item was listed on the January 8, 2015 special meeting agenda referencing a personnel matter whereas the employee would be discussed; the employee choose to be present at the meeting.  President Aguillard stated this item would be discussed in an executive session. 

 

Executive Session.  On a motion by Mrs. Anita Lejeune, seconded by Mr. James Cline, the Board convened in an executive session at 6:08 p.m.

 

Open Session.  On a motion by Mr. Brandon Bergeron, seconded by Mr. Chad Aguillard, the Board reconvened in an open session at 6:35 p.m.

 

President Frank Aguillard announced that no action was taken and entertained a motion to adjourn.

 

Adjournment. Mr. James Cline made a motion to adjourn.  Mrs. Anita LeJeune seconded the motion and the meeting adjourned at 6:36 p.m.

 

 

____________________________                          

Frank R. Aguillard, Jr., President

 

 

_____________________________

Linda D. D’Amico, Superintendent