MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, December 18, 2014

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, December 18, 2014, at 337 Napoleon Street in New Roads, Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m.

 

Mr. Kevin Hotard was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Myron Brown was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Ann Grezaffi, Kevin Hotard and Thomas Nelson.

 

Board member Anita LeJeune was absent.

 

Board Member James Cline arrived at 5:40 p.m.

 

School Personnel in attendance were:  Linda D’Amico, Superintendent; Bridget Berry, Supervisor of 21st Century Community Learning; Lacey Bueche, Supervisor of Technology; Lisa D’Aquila, Supervisor of Personnel; Kate Guillory, Supervisor of Child Nutrition; Stephen Langlois, Chief Financial Officer; Karen Shaw, Supervisor of Head Start; Mary Wells, Supervisor of Special Education; Stacy Gueho, Principal of Livonia High School, Monica Fabre, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee Elementary; and Kim Canezaro, Principal of Valverda Elementary.

 

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of: 

 

Brandt Torres, a student at Livonia High School.

 

Phillip (P.J.) Daigrepont, brother of Patsy Langlois, Principal of Rougon Elementary School.

 

Presentation.   Ms. Debra Schum, Executive Director of the Louisiana Association of Principals, was in attendance to honor Mr. Lionel Jackson, a teacher at Rosenwald Elementary School, for being chosen as the recipient of the Aspiring Principals Scholarship.  Mr. Jackson received a check for $1,000 from Horace Mann for professional development.

 

Consent Agenda

 

There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  The motion carried.

 

·       Approval of the minutes from the executive committee meeting of Thursday, November 13, 2014.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, November 20, 2014.

 

·       Approval of the minutes from the executive committee meeting of Thursday, December 11, 2014.

 

Head Start Supervisor’s Monthly Report.    In addition to the Head Start Supervisor’s monthly report, Mrs. Karen Shaw provided the Head Start Strategic Plan for 2014-2015, the Head Start School Readiness Goals December 2014 Update, and the Head Start Community Assessment 2014 Update.

 

Mr. Kevin Hotard made a motion, seconded Mrs. Leslie Grezaffi to approve the Head Start Supervisor’s Monthly Report as prepared by Mrs. Karen Shaw.  The motion carried.

 

Discussion and/or Action Regarding Monthly Financial Information.   Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to accept the monthly financial information as presented by Chief Financial Officer Stephen Langlois.  The motion carried.

 

Annual Audit Report for Fiscal Year Ending June 30, 2014.    Mr. Freddy Smith, Mr. Rodney Combs and Mr. Steve Beary of Postlewaithe & Netterville, were in attendance to present the results from the school system’s annual audit.  Mr. Smith announced the Pointe Coupee Parish School Board has been issued an unmodified audit opinion, which is a clean opinion. After a brief summary review of the audit results, Mr. Smith commended management of the Pointe Coupee Parish School Board for doing a good job regarding the district’s finances. 

 

Mr. James Cline made a motion, seconded by Mr. Thomas Nelson, to accept the annual audit report for the fiscal year ending June 30, 2014, as presented by Postlewaithe and Netterville.  The motion carried.

 

Discussion and/or Action Regarding Timber on the 16th Section Property.  Superintendent D’Amico was authorized to contact a forester to evaluate timber on the 16th section property for consideration of harvesting. Mr. Glen L. Poche’, of Poche’ and White, LLC, Forestry Consultants, provided an overview of the timber estimate for the Pointe Coupee Parish School Board. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to authorize Superintendent D’Amico to sign the contract with Poche’ and White, LLC Forestry Consultants for timber management and marketing services regarding Section 16 School Board property located in Township 3 South, Range 9 East in Pointe Coupee Parish.  The motion carried.

 

Recommendations from the Building & Grounds’ Committee.   Mr. Brandon Bergeron, Chairperson of the Building & Grounds Committee, announced the Committee met and recommends approval of the upgrade to the exhaust system in welding shop at Livonia High School; tabling the item regarding repairs at Pointe Coupee Central High School; authorize covering the batting cages at Livonia High School; and upgrade the dugout on the girls’ softball field.

 

Discussion and/or Action Regarding Upgrading Existing Exhaust System in Welding Shop at Livonia High School.  Mr. Donald Fuselier, Director of Maintenance and Support Services, solicited quotes for the upgrade of the exhaust system in the welding shop at Livonia High School.  Of the three quotes received, Mr. Fuselier recommended awarding the job to the lowest bidder Vaughn Roofing & Sheet Metal, in the amount of $18,500, with Pointe Coupee Parish School Board outsourcing the electrical work for a cost of $2,500 for a total of $21,000.

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. James Cline, the Board approved upgrading the existing exhaust system in the welding shop at Livonia High School, using Capital Outlay funds as recommended by the Building & Grounds Committee.  The motion carried.

 

Discussion and/or Action Regarding Repairs at Pointe Coupee Central High School.   The Building & Grounds Committee recommended tabling this item until the special meeting the first week in January.

 

On a motion by Mrs. Leslie Grezaffi, seconded by Mr. James Cline, this item was tabled until the January 8, 2015 special School Board meeting.  The motion carried.

 

Discussion and/or Action Regarding Request of the Extra Innings Baseball Club and Coach Jason Lemoine to Cover the Batting Cages at Livonia High School with a Metal Roof.    The Extra Innings Baseball Club will donate $9,000 toward the cost of covering the batting cages at Livonia High School; the School Board was requested to fund the balance. 

 

Mr. James Cline made a motion to grant permission to authorize covering the batting cages at Livonia High School, as recommended by the Building and Grounds’ Committee, using capital outlay funds.  Mr. Kevin Hotard seconded the motion.  The motion carried.

 

Added Item.  Mr. Brandon Bergeron made a motion, seconded by Mr. Chad Aguillard, to add an item to the agenda regarding upgrade of the softball field at Livonia High School.  The motion carried.

 

Discussion and/or Action Regarding the Upgrade of the Softball Field at Livonia High School.  Mr. Kevin Hotard made a motion, seconded by Mr. Brandon Bergeron, to accept the Building and Grounds’ Committee recommendation to upgrade the softball field for enlargement of the girl’s dug-out, field repair and a small concession building, with funding from the Capital Outlay fund.  The motion carried.

 

Regular School Board Meeting Dates for Calendar Year 2015.  On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Pointe Coupee Parish School Board, officially set the 2015 regular School Board meetings for the fourth Thursday of each month, with the exception of the November and December meetings which have been set for the third Thursday, at 5:30 p.m., to be held at the School Board Office located at 337 Napoleon Street, in New Roads, LA, as the date, time and place of the 2015 regular School Board meetings. The motion carried.  This information will be posted on the website and published in the local journal, The Pointe Coupee Banner

 

Adoption of Revisions to Policies.    Superintendent D’Amico stated Attorney Hammonds reviewed the policy changes proposed by Forethought Consulting, Inc. as a result of Acts of the 2014 Louisiana Legislative Session for policy files DE (Debt Limitation, prompted by Act 463); DFD (Tax & Bond Elections & Sales, prompted by Act 694); File: DFE (Cash Management & Investments, prompted by Act 465); and File DJE (Purchasing, prompted by Act 823).  Mr. Hammonds found the proposed changes to be in full compliance with the legislative acts; therefore recommended their approval.

 

Mr. Brandon Bergeron made a motion to approve revisions to policy files: DE, DFD, DFE and DJE resulting from Acts of the 2014 Louisiana Legislative Session.  Mr. Kevin Hotard seconded the motion.  The motion carried.

 

Update Regarding Acts 837 & 677.  Mrs. Lacey Bueche, Technology Supervisor, announced Acts 837 and 677 basically pertains to personal identifiable information regarding students; portions of the act are in effect now, some will be in effect on January 1, 2015, and some will go into effect June 30, 2015.  In an effort to be pro-active, a letter was sent to parents regarding procedures required to release identifiable student information for scholarships, TOPS, etc.

 

School Board Members’ Continuing Education Hours during Calendar Year 2014.  The Louisiana School Boards Association (LSBA) website posted the following information regarding members of the PointeCoupee Parish School Board having earned continuing education credit hours in 2014:  Chad Aguillard received 13.75 hours; Frank Aguillard received 41.75 hours; Brandon Bergeron received 15.25 hours; James Cline received 24.00 hours; Leslie Ann Grezaffi earned 21.25 hours; Kevin Hotard received 1 hour; Anita LeJeune earned 12.25 hours, and Thomas Nelson earned 28.5 hours.  

 

Strategy Session and/or Action Concerning Pending Litigation.  President Frank Aguillard stated an item is on the agenda regarding a strategy session and/or action concerning pending litigation* and there may be an executive session to discuss this litigation, which is entitled Tessie M. Mouton on behalf of Kolby Keith Johnson, et al v. Louisiana High School Athletics Association, Inc. Suite No: 630,120; Sec: 27; 19th JDC; Parish of East Baton Rouge. 

 

Mr. James Cline made a motion to enter into an executive session.  The motion was seconded by Mr. Brandon.  The motion carried.

 

Executive Session.   The School Board entered into an executive session at 6:43 p.m.

 

Open Session.  On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Board returned to open session at 7:10 p.m. The motion carried.

 

Mr. Thomas Nelson made a motion to authorize Attorney Hammonds to negotiate a settlement per the discussion held in executive session regarding the law suit entitled Tessie M. Mouton on behalf of Kolby Keith Johnson, et al v. Louisiana High School Athletics Association, Inc. Suite No: 630,120; Sec: 27; 19th JDC; Parish of East Baton Rouge.  Mr. Kevin Hotard seconded the motion.  The motion carried.

 

Remarks from the Superintendent.  Superintendent D’Amico congratulated the Livonia High School District 3-A Football Team for winning the state championship at the Dome in New Orleans.  She reminded everyone that schools and the central office will be closed Monday, December 22, 2014 through Friday, January 2, 2015 for the holidays.

 

Oaths of Office.  State Supreme Court Justice Kitty Kimble initiated Oaths of Office to the following members of the Pointe Coupee Parish School Board elected to serve a four–year term, beginning January 1, 2015 through December 31, 2018:

 

Chad A. Aguillard, School Board Member District D; Frank R. Aguillard, School Board Member District E; Brandon Bergeron, School Board Member District B; James M. Cline, School Board Member District H; Leslie Ann Grezaffi, School Board Member District A; Bobby Jarreau, School Board Member District G; Anita LeJeune, School Board Member District F; and Thomas A. Nelson, District C.

 

Prior to requesting a motion for adjournment, President Aguillard announced there will be a special School Board meeting on Thursday, January 8, 2015 to address the following: elect officers of the School Board; discuss a personnel matter (he mentioned the employee was notified verbally and will also receive written correspondence), repairs for Pointe Coupee Central.

 

Adjournment.  On a motion by Mr. Chad Aguillard, seconded by Mr. Thomas Nelson, and having no objections, the meeting adjourned at 7:14 p.m.

                                                                       

 

                                                                                   

Frank Aguillard, President

 

 

                                                                                   

Linda D’Amico, Superintendent