MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, November 20, 2014

 

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, November 20, 2014 at 337 Napoleon Street in New Roads Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m.

 

Mr. Kevin Hotard was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Myron Brown was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune and Thomas Nelson.

 

Board Member James Cline arrived at 5:40 p.m.

 

School Personnel in attendance were:  Linda D’Amico, Superintendent; Bridget Berry, Supervisor of 21st Century Community Learning; Lacey Bueche, Supervisor of Technology; Lisa D’Aquila, Supervisor of Personnel; Kate Guillory, Supervisor of Child Nutrition; Stephen Langlois, Chief Financial Officer; Karen Shaw, Supervisor of Head Start; Mary Wells, Supervisor of Special Education; Stacy Gueho, Principal of Livonia High School, Monica Fabre, Principal of Rosenwald Elementary; Myron Brown, Principal of Upper Pointe Coupee; and Kim Canezaro, Principal of Valverda Elementary.

 

President Frank Aguillard introduced and congratulated newly elected Board Member Bobby Jarreau, who ran for the seat being vacated by Mr. Kevin Hotard, who did not seek re-election.  He additionally congratulated the incumbent School Board members (Chad Aguillard, Anita LeJeune and Frank Aguillard) that were re-elected without opposition, as well as incumbent members that won re-election status on November 4, 2014 (Brandon Bergeron, James Cline, Leslie Grezaffi, and Thomas Nelson).  Mr. Aguillard announced that oaths of office will be administered at the December meeting; since this was an election year, the election of officers will be held in January.  He also announced that pictures will be taken at the December meeting.

 

Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of: 

 

Mr. Charles David, retiree of the Pointe Coupee Parish School Board.

 

Mrs. Velma Davis Hopgood, retiree of the Ponte Coupee Parish School Board and mother of Leslie Ann Grezaffi, School Board Member District A.

 

President Frank Aguillard announced that he would like to table approval of the minutes from the Executive Committee meeting.  On a motion by Mr. Thomas Nelson, seconded by Kevin Hotard, the Board voted to table one of the items under the consent agenda (Approval of the minutes from the Executive Committee meeting of Thursday, November 13, 2014).  The motion carried.

 

Consent Agenda

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the minutes from the regular School Board meeting of Thursday, October 23, 2014.  The motion carried.

 

School Presentations.  Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary School; Ms. Kim Canezaro, Principal of Valverda Elementary School; Dr. Monica Fabre, Principal of Rosenwald Elementary School;  and Mrs. Stacy Gueho, Principal of Livonia High School provided a brief update regarding their respective school.  Superintendent D’Amico announced that Ms. Patsy Langlois had an emergency in her family and was unable to attend the meeting. 

 

President Frank Aguillard mentioned the positive comments he has received from the community and commended principals for sponsoring Veteran’s Day Programs at the schools acknowledging veterans for their service to our country

 

Head Start Supervisor’s Monthly Report.   On a motion by Mr. Kevin Hotard, seconded by Mr. Chad Aguillard, the Board approved the Head Start Supervisor’s Monthly Report, including the 2015 Refunding Grant Extension Application, as presented by Karen Shaw.  The motion carried. 

 

Transportation Report.  Superintendent D’Amico, Transportation Clerk Gloria Gustin, Special Education Supervisor Mary Wells, and Head Start Supervisor Karen Shaw, met to review and discuss bus routes pertaining to head start and/or special education students, per the request of Board Member James Cline.   Superintendent D’Amico reported length of bus routes, age of students, etc. were taken into consideration to determine routes.

 

Discussion and/or Action Regarding Monthly Financial Information.  Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the monthly financial information as presented by Chief Financial Officer Stephen Langlois.  The motion carried.

 

Approval of Compliance Questionnaire for the 2013-2014 FY Audit.  On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board approved the Compliance Questionnaire for the 2013-2014 FY Audit with Postlewaithe & Netterville.  The motion carried.

 

Approval of Contract with GCA.  Mr. Stephen Langlois, Chief Financial Officer, stated he placed information on BoardDocs regarding GCA janitorial services proposed for Livonia High School.  Mr. Langlois announced there is an increase in cost from last year due to extra buildings that need to be cleaned on the campus and increase in amount of consumables needed. It was mentioned GCA employs people from the parish of Pointe Coupee to work for them and the contract includes consumable products. Per request of Mr. Brandon Bergeron, Mr. Langlois provided a cost comparison between hiring our own employees for janitorial services vs. contracting with GCA. Mr. Langlois stated it was more cost efficient to contract with GCA than to employ our own employees.  Mr. Frank Aguillard stated he would like to recuse himself from voting on this particular item.

 

Mr. Kevin Hotard offered a motion to approve ratification of the contract with GCA for cleaning services at Livonia High School effective July 1, 2014 through June 30, 2015. The motion was seconded by Mr. Brandon Bergeron.  The motion passed by a vote of 7, with 1 abstention from Mr. Frank Aguillard.

 

Consider Permission to Advertise Bids for Oil Lease.   Mr. Stephen Langlois, Chief Financial Officer, announced that he had contacted Attorney Charles Hardy, with Hammonds & Sills, regarding oil lease bids for property at Livonia High School.  Mr. Hardy explained the Board has two options with respect to the oil and gas lease.  The first and recommended option is to pass a resolution directing the state mineral board to advertise and administer leases.  The second and more costly option is for the board to advertise on its own for no more than 60 days in both the state’s and board’s official journals. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to adopt a resolution directing the state mineral board to advertise and administer the lease on behalf of the school system.  The motion carried.

 

Superintendent D’Amico stated she was approached regarding harvesting timber on the 16th Section Property and requested permission to add an item to the agenda for discussion.

 

Added Item.  On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board voted to add an item to the agenda to discuss harvesting timber on the 16th section property.

 

Discussion and/or Action Regarding Timber Harvesting on 16th Section Property.  A discussion ensued regarding harvesting timber at this time since it has been a dry period; replanting for good land practice, as well as tree species and percentage of existing property.  Mr. Langlois stated the property is leased for hunting purposes and the lessee should be contacted.

 

Mrs. Leslie Grezaffi made a motion to authorize Superintendent D’Amico to contact a forester to evaluate harvesting the property on the 16th section land.  The motion was seconded by Mrs. James Cline.  The motion carried.

 

Termination of an Intergovernmental Agreement with the Police Jury for the Parcel of Ground Located behind Rosenwald Elementary School.   Mr. Kevin Hotard made a motion to support Superintendent D’Amico’s recommendation to terminate the Intergovernmental Agreement that was made and entered into with the Police Jury on the 28th day of January 2010, for the parcel of ground located behind Rosenwald Elementary School.  The motion was seconded by Mrs. Anita LeJeune.  The motion carried.

 

Approval of the Policies from Forethought Consulting, Inc.  Superintendent D’Amico recommended that the Board approve revisions to proposed policy files: ABCC; BCBB; BCBD; BCBH; BCBJ; BCBK; EDD; GBRJ; ID; IFA; and JBC, following legal advice from Attorney Hammonds. 

 

On a motion by Mrs. Anita LeJeune, seconded by Mrs. Leslie Grezaffi, the Board voted to adopt the following policies from Forethought Consulting after review from legal counsel:  File:  ABCC (Term of Office); File:  BCBB (Notification of School Board Meetings); File:  BCBD (Agenda); File:  BCBH (Minutes of School Board Meetings); File:  BCBK (Executive Sessions); File:  BCBJ (School Board Meeting New Coverage); File:  EDD (School Bus Scheduling and Routing); File:  GBRJ (Substitute Personnel); File:  ID (Curriculum); File:  IFA (Instructional Materials-New Policy); and File: JBC (School Admission).  The motion carried.

 

E-Rate Update.  Lacey Bueche, Supervisor of Technology, prepared and presented a Power-Point regarding E-Rate Priority 1 and Priority 2.  Mrs. Bueche informed Board members that Priority 2 was denied nationwide for the 2014-2015 school year.  However, Priority 2 has been renamed Category 2, with a funding cap in place, for reapplication purposes.

 

Request from Technology Department to Release an E-Rate Category 2 RFP for Local Area Network (LAN) Upgrades. 

 

Mr. James Cline made a motion, seconded by Mr. Kevin Hotard to release an E-Rate Category 2 Request for Proposals (RFP) for local area network upgrades for all of the public schools in the parish.  The motion carried.

 

Recognition of School Board Member Kevin Hotard.  Individual members of the School Board, as well as Superintendent D’Amico, expressed their sentiments to Mr. Kevin Hotard for his service to the school system as School Board Member of District G for the past eight years; he did not seek re-election.  

 

Remarks from the Superintendent.     There will be an active Shooter Drill at Valverda Elementary at 8:00 a.m. on Monday, November 24, 2014; no students will be involved since this will be the first day of the Thanksgiving holiday break.  Schools will be closed from Monday, November 2014 - Friday, November 28, 2014; schools will reopen on Monday, December 1, 2014.  The School Board’s Central office will be open Monday, November 24, 2014 and Tuesday, November 25, 2014 of Thanksgiving week; there will be a small staff since many twelve month employees have requested vacation during this time. 

 

Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, and having no objections, the meeting adjourned at 6:44 p.m.

 

                                                                       

                                                                                   

Frank Aguillard, President

 

                                                                                   

Linda D’Amico, Superintendent