MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, August 28, 2014

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, August 28, 2014, at 337 Napoleon Street in New Roads Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m.

 

President Aguillard requested Mr. Chad Aguillard lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

 

Board members present for roll call were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Kevin Hotard, Anita LeJeune and Thomas Nelson.

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Board Member James Cline was absent.

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Expression of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the family of: 

 

Mr. Jerry Williams, father of Suzette Cox, teacher at Rougon Elementary School.

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School Presentations.   Principal Myron Brown provided an overview of happenings at Upper Pointe Coupee Elementary; Principal Patsy Langlois provided an overview of happenings at Rougon Elementary; Dr. Monica Fabre, Principal at Rosenwald Elementary, provided an overview of happenings; Principal Stacy Gueho designated Barry Landry to provide a brief overview of happenings at Livonia High School in her absence, as she was attending the school’s football jamboree; Assistant Principal Tara Glazer provided an overview of happenings at Valverda Elementary School. 

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Discussion and/or Action Regarding the Wilson Foundation.  Superintendent D’Amico announced Mr. David Aguillard had contacted her regarding an offer through Catholic Charities, from the Wilson Foundation, pertaining to a program called Parents as Teachers (PAT) with a match of $25,000 to the school system; however, he was unable to attend tonight’s meeting.  She stated the PAT program is a good program; however, after much thought, she would like to expand the Home Instruction for Parents of Preschool Youngsters (HIPPY) program to serve the 40 students currently on the waiting list in the Livonia and Valverda School areas. Mr. Aguillard informed Superintendent D’Amico the Wilson Foundation is willing to consider entering into an agreement to serve these students.  She mentioned this would involve adding two home visitors and a home visitor/clerk at no additional cost to the system.  Superintendent D’Amico announced Board members Chad & Frank Aguillard have no relation to Mr. David Aguillard.

 

Mr. Chad Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to enter into an agreement with Catholic Charities to accept funding for extension of the Pointe Coupee Parish School Board’s HIPPY program. The motion carried.

 

Consent Agenda

 

There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  The motion carried.

 

·       Approval of the minutes from the regular School Board meeting of Thursday, July 24, 2014.

·       Approval of the minutes from the Executive Committee meeting of Thursday, August 21, 2014.

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Head Start Supervisor’s Monthly Report.   Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the Head Start Supervisor’s Monthly Report as prepared by Mrs. Karen Shaw.  The motion carried.

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Discussion and/or Action Regarding Monthly Financial Information for August 2014.

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve the monthly financial information, as presented by Chief Financial Officer Stephen Langlois.

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Discussion and/or Action Regarding an Additional Modular Building for Rougon Elementary School.   Superintendent D’Amico explained an additional building is needed at Rougon Elementary to accommodate students due to an increase in enrollment caused by citizens moving into the school district, as well as extra classrooms for special needs classes.  Architect David Mougeot was in attendance and provided information regarding set-up costs associated with the building.  Superintendent D’Amico recommended the School Board approve the building from Satellite.

 

Board member Kevin Hotard mentioned the newest facility owned by the School Board is sitting empty and we are adding new buildings to other campuses; Mr. Chad Aguillard stated he was glad to hear this from Mr. Hotard.  Superintendent D’Amico announced she will address this in September. 

 

Mrs. Anita LeJeune stated upon the recommendation of Superintendent D’Amico, she would like to make a motion for an additional modular building at Rougon Elementary School.  The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried.

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Consider Adoption of the 2014-2015 General Fund Budget.   Chief Financial Officer Stephen Langlois stated a public hearing to allow public input regarding the proposed 2014-2015 general fund budget was held from 5:00 p.m. – 5:30 p.m. prior to this afternoon’s meeting.  Mr. Langlois presented information at the onset of the hearing regarding the proposed budget and the projected $766, 779 deficit previously approved by the Board for public review prior to consideration of adoption. Mr. Bergeron questioned Superintendent D’Amico regarding transportation as it relates to the budget.  Mrs. D’Amico stated that she is trying to consolidate some of the current routes and anticipates adding more routes, depending on the number of students on each bus.  She mentioned that she is speaking with Mr. Tony Vidrine and his First Student Team regarding issues; 5 or 6 routes were added this year for increased enrollment.  Mr. Frank Aguillard mentioned it was evident the School Board finished fiscal year 2013-2014 in the black, with a surplus.  He mentioned there is money in reserves and the budget is fiscally conservative.  Mr. Kevin Hotard commended Mr. Stephen Langlois, Superintendent D’Amico, and their staff for the good job they have done with the budget, given the one-time costs, and other anticipated expenses.

 

Mr. Kevin Hotard made a motion to adopt the 2014-2015 General Fund Budget.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried.

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Adopt Resolution to Set Millage Rates for the 2014 Tax Year.    On a motion by Mr. Kevin Hotard, seconded by Mr. Brandon Bergeron, the following Resolution was unanimously adopted.

 

RESOLUTION

 

             BE IT RESOLVED, that the following millage(s) are hereby levied on the 2014 tax roll on all property subject to taxation by Pointe Coupee Parish School Board:

 

MILLAGE

 

             Constitutional                                                                                   4.54 mills

             Special Parishwide3 Schools                                                           11.96 mills

             Bond and Interest District 10                                                             5.18 mills

(Tax for:  e.g. General Alimony, Library, and Maintenance)

 

             BE IT FURTEHR RESOLVED that the proper administrative officials of the Parish of Pointe Coupee, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2014, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

             The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS:    Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:   None

ABSTAINED:  None

ABSENT:  None

CERTIFICATE

 

I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on August 28, 2014, at which meeting a quorum was present and voting.        New Roads, Louisiana, this 28th day of August, 2014.

Linda D’Amico, Superintendent

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Approval of the Child Nutrition Program Budget for the 2014-2015 Fiscal Year.  

Ms. Kate Guillory, Supervisor of Child Nutrition, presented her budget to the Board for consideration of approval.  Board Member Thomas Nelson requested that Ms. Guillory provide a brief overview to the audience regarding how the new Community Eligibility Provision (CEP) program is working.  She explained the CEP program, under the National School Lunch Program, allows high poverty school districts to offer breakfast and lunch at no charge to students, regardless of income, while eliminating the traditional school meal application process. Ms. Guillory stated this new option is going well and is excited that there has been an increase in the number of meals being served to students; the numbers from a full month’s feeding will provide a better determination. 

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Anita LeJeune, the Child Nutrition Program Budget for fiscal year 2014-2015 was approved.  The motion carried. 

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Consider Approval of Additional Policy and Revisions to Policies.  Superintendent D’Amico stated proposed policies GAJ; GBA; GBJ; GBI; GBK; GBL; GBN; and GBRIB, prepared by Forethought Consulting resulting from the 2014 Legislative Session, were sent to Attorney Hammonds for review.  Mr. Hammonds informed Superintendent D’Amico that he has found some discrepancies, with the exception of policy GAJ, and is requesting additional time to consult with Forethought Consulting prior to advising the Board.  

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron, the Board voted to approve Policy GAJ (Gifts) and table revisions to policies GBA; GBJ; GBI; GBK; GBL; GBN; and GBRIB, allowing additional time for review and advisement by our attorney.  The motion carried.

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Discussion and/or Action Regarding Act 410 for Cell Phone Use in School Zones. Superintendent D’Amico explained several School Boards have approved a policy disallowing cell phone use in school zones, having printed signs on display.  After a brief discussion regarding policing the policy, increasing the workload for the already busy school staff; enforcement of policy and the display of printed signs, etc., President Aguillard asked the pleasure of the School Board. 

 

Mr. Thomas Nelson made a motion not to take action regarding ACT 410 for cell phone use in school zones.  Mr. Kevin Hotard seconded the motion.  A roll call vote resulted in the following action:

 

YEAS:                Chad Aguillard, Brandon Bergeron, Leslie Grezaffi, Kevin Hotard, and Thomas Nelson

NAYS:               Frank Aguillard and Anita LeJeune

ABSENT:           James Cline

 

The motion passed by a 5-2-1 vote of the Board not to take action.

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Added Agenda Item.  Mr. Thomas Nelson was approached by Chief Greg Johnson requesting to address the Board regarding railroad concerns relative to shelter in place.  Mr. Nelson offered a motion, seconded by Mr. Chad Aguillard, to add an item to the agenda.  There being no opposition, the motion carried.

 

Fire Chief Greg Johnson, of District 5, stated he had attended a meeting with other fire chiefs last Friday regarding emergency preparedness (i.e., event of a chemical spill, etc.).  He stated after attending this training, he wanted to know how well prepared the school system is for any crisis.  Superintendent D’Amico announced Mrs. Bridget Berry is now in charge of Crisis Management and is in the process of making sure every classroom or shelter in place site receives upgraded refurbished kits or additional kits as needed.  Mrs. Berry is working with School Resource Officers, Principals, Teachers and Staff, to review and update our crisis management plans and receive retraining annually regarding emergency preparedness procedures.

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Remarks from the Superintendent. Superintendent D’Amico thanked the Principals and Administration for their hard work, as the opening of the 2014 school year went smoothly.  Mrs. D’Amico wished everyone a safe and happy Labor Day.  She mentioned schools and office will be closed on this day (September 1, 2014).

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Strategy Session and/or Action Concerning Pending Litigation.*   President Aguillard stated Ms. Lykisha R. Vaughan, Attorney with Hammonds, Sills, Adkins & Guice, was in attendance to discuss litigation entitled, “Cathy Harris v. Pointe Coupee Parish School Board”, Suit No. 43490, Div. D on the docket of the 18th Judicial District Court; it was noted on the agenda there may be an executive session to discuss this litigation.

 

Closed Session.  On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board convened in executive session at 6:30 p.m.

 

Open Session.  Mr. Kevin Hotard made a motion to return to open session.  Mr. Thomas Nelson seconded the motion and the Board reconvened in open session at 6:55 p.m.

 

Mr. Thomas Nelson made a motion to authorize Attorney Vaughn to settle the matter as discussed in Executive Session.  Mr. Chad Aguillard seconded the motion.  The motion carried. 

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The agenda having been completed, and there being no further business, President Frank Aguillard requested a motion for adjournment.

 

Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Kevin Hotard, and having no objections, the meeting adjourned at 6:56 p.m.

 

 

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Frank Aguillard, President

 

 

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Linda D’Amico, Superintendent