MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, March 27, 2014

 

The Pointe Coupee Parish School Board met for their regular monthly meeting on Thursday, March 27, 2014, at 337 Napoleon Street in New Roads Louisiana 70760. President Frank R. Aguillard, Jr., called the meeting to order at 5:30 p.m.

 

Anita LeJeune was requested to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

 

Board members present were:  Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

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Expressions of Sympathy.  On a motion by the entire Board and seconded by the entire Board, condolences were offered to the families of: 

 

Beatrice Maloid, mother of Linda Christophe, Adult Education Instructor.

 

Linda David, mother of Stacy Reed, paraprofessional at Livonia High School.

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Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to approve the following consent agenda items.  The motion carried.

 

·         Approval of the minutes from the regular School Board meeting of Thursday, February 27, 2014.

·         Approval of the minutes from the special School Board meeting of Thursday, March 6, 2014.

·         Approval of the minutes from the Executive Committee meeting of Thursday, March 20, 2014.

 

Recognition of Elementary Teacher of the Year.  The recipient was unable to attend the meeting; therefore, this item will be tabled until a subsequent meeting when she can attend.

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Head Start Supervisor’s Monthly Report, Including an Application for Increased Funding Regarding Sequestration Restoration & Cost of Living.  On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the Board voted to receive the Head Start Supervisor’s monthly report prepared by Mrs. Karen Shaw, Head Start Supervisor, including an application for increase funding regarding sequestration restoration and cost of living.   The motion carried.

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Bid Accepted for Lease/Purchase of Four Modular Buildings Per Specifications. 

Mr. Thomas Nelson made a motion, seconded by Mrs. Anita LeJeune, to accept the lease/purchase of four modular buildings per specifications from M-Space Holdings, Inc., the low responsive bidder, for the base bid of $163,920.  The motion carried.

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Permission Granted to Advertise for Janitorial/Paper Supplies for School Year 2014-2015.  Mr. Frank Aguillard made a motion to grant permission for the maintenance department to advertise for janitorial/paper supplies for school year 2014-2015.  Mr. Brandon Bergeron seconded the motion.  The motion carried.

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Discussion and/or Action Regarding Monthly Financial Information.   On a motion by

Mr. James Cline, seconded by Mr. Kevin Hotard, the Board unanimously approved the monthly financial information prepared by Chief Financial Officer Stephen Langlois.

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Approval of the 2013-2014 Child Nutrition Budget Revision.   Ms. Kate Guillory provided a budget worksheet ending in a positive fund balance.  Finance Committee Member James Cline stated the Finance Committee reviewed the child nutrition budget information and the Committee is recommending that the Board consider the revision as presented and recommended by Ms. Guillory.

 

Mr. Kevin Hotard made a motion, seconded by Mr. James Cline, to approve revision of the 2013-2014 Child Nutrition Budget.  The motion carried.

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Approval of a Budget Revision to the 2013-2014 FY General Fund, Sales Tax Fund and At-Risk Fund.  Mr. Stephen Langlois announced the day after meeting with the Finance Committee of the Pointe Coupee Parish School Board, the State Department of Education sent a new MFP formula with an increase per pupil amount for local transfer to RSD.  This change resulted in the surplus balance of $ 7,158.00 now equating to a deficit balance of $ 93,000.

 

Brandon Bergeron, Chairperson of the Finance Committee, stated after meeting with the Finance Committee meeting, he was prepared to make a recommendation to the School Board to approve the budget revisions as discussed. Mr. Bergeron recommended revision of the budgets even though the State Department of Education changed the MFP formula.

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Leslie Grezaffi, to recommend approval of the 2013-2014 FY budget revisions for the general fund, sales tax fund and at-risk funds, as presented and explained by Mr. Stephen Langlois.  The motion carried.

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Revision of Policy DJED for Purchasing of Materials and Supplies.   Mr. Langlois requested the Board consider revising Policy DJED regarding school system purchases for materials and supplies reflective of the state level of $30,000, rather than the current local policy of $20,000, from the same vendor, before soliciting bids.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. James Cline, to approve revision of Policy DJED to reflect all purchases of materials or supplies exceeding the sum of $30,000, rather than $20,000, from the same vendor, before soliciting bids.  The motion carried.

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Remarks from the Superintendent.    Superintendent D’Amico announced that she will be attending the NSBA Conference in New Orleans from April 4, 2014 through April 8, 2014, and Mary Wells will be the Administrator in Charge during her absence.  Mrs. D’Amico expressed how happy she was to report program monitoring of the 21st Century Community Learning Care Afterschool and the LA 4 Early Childhood programs revealed no findings that need a resolution.  She congratulated Mrs. Kristy LaCoste, Supervisor of Early Childhood Education, for her hard work.  She also thanked Valery Dukes, Coordinator of the 21st CCLC, who has recently retired, for her efforts.  Superintendent D’Amico announced the schools just finished Phase 1 testing and stated Mrs. Lacey Bueche, Technology Coordinator, reported that simulation of PARCC testing went well.

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Strategy Session and/or action concerning pending litigation.*    President Aguillard stated he realizes that there are a lot of comments wanting to be made with regard to Pointe Coupee Central High School, currently operated by the Recovery School District (RSD).  He mentioned he is going to give the Board members an opportunity to make comments prior to the 30 minute public participation time limit.  Mr. Frank Aguillard also mentioned the status conference was held in the Judge’s chambers; therefore, would like the School Board to convene in an executive session to hear what had been discussed in the Judge’s chambers.  The agenda indicated there may be an executive session to discuss this litigation, which is entitled, “Boyd and United States v. Pointe Coupee Parish School Board”, Civil Action No. 65-3164-A on the docket of the United States District Court for the Middle District of Louisiana.

 

Mr. James Cline made a motion, seconded by Brandon Bergeron, to enter into an executive session.   Mr. Thomas Nelson announced he was in opposition and would like the Board to consider remaining in open session rather than convening in an executive session.

 
Mr. Chad Aguillard stated with regard to executive session perhaps the President will allow the public an opportunity to voice their opinion before the executive session. 

 

A roll call vote to enter into executive session resulted in the following action:

 

YEAS:         Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune     

NAYS:       Chad Aguillard and Thomas Nelson

ABSENT:  None 

 

The motion to convene in an executive session resulted in a 6-2 vote of the Board.

 

Executive Session.  On a motion by Mr. James Cline, seconded by Mr. Brandon Bergeron, the Board convened in an executive session at 6:25 p.m.

 

Open Session.  On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board returned to open session at 6:45 p.m.

 

Board Attorney Robert L. Hammonds was requested to provide a brief summary of the state’s motion filed in federal court asking the Judge to allow the return of Pointe Coupee Central High School to the Pointe Coupee Parish School Board, six years after it took it over.   Mr. Hammonds stated the Recovery School District (RSD) decided they cannot, or will not, operate Pointe Coupee Central High School (PCCHS) and they filed a motion to transfer jurisdiction.  He mentioned when the RSD takes a school over, the state takes it “lock, stock & barrel”, now, the RSD wants to transfer  PCCHS back to the Pointe Coupee Parish School Board and recommended it remain closed for the 2014-2015 school year sending all of the parish’s high school students to Livonia High School while Central remains unused while undergoing repairs.  Attorney Hammonds read the following draft order from Judge James J. Brady, noting that the Judge had not signed it as of meeting time this evening.

 

ORDER

            The Motion by the Louisiana Department of Education to Transfer Jurisdiction of the Pointe Coupee Central High School to the Pointe Coupee Parish School Board [Doc. 357] is granted.

 

            IT IS HEREBY ORDERED that jurisdiction of Pointe Coupee Central High School is transferred form the Recovery School District through the Louisiana Department of Education to the Pointe Coupee Parish School Board at the conclusion of the 2013-14 school year.

 

            IT IS FURTHER ORDERED that all public high school students (grades 9-12) in Pointe Coupee Parish shall be served by the Pointe Coupee Parish School Board at Livonia High School for the 2014-15 school year.

 

            IT IS FURTHER ORDERED that the Pointe Coupee Parish School Board submit a plan to this court for the use of the Pointe Coupee Central High School facility and student assignment within six months of this order.

 

            ORDER SIGNED on the ______ day of_________, 2014 in Baton Rouge,  

Louisiana.

______________________

JUDGE JAMES J. BRADY

 

Board Member Thomas Nelson requested consideration of more time than 30 minutes for the public to express their concern regarding a contentious issue as it impacts everyone in the parish.  Board Member Chad Aguillard stated he agreed with Mr. Nelson.  President Frank Aguillard announced that Board members will speak first, followed by a 30 minute public comment session. Any School Board member wishing to express his/her viewpoint regarding the take-over of Pointe Coupee Central High School by Advance Baton Rouge (ABR) and the Recovery School District (RSD) was given the opportunity to do so.  Public comments were entertained from 7:15 p.m. until 7:45 p.m.

 

Mr. Hammonds asked the School Board’s direction regarding their position on the language in the proposed order filed by the RSD asking the court to transfer jurisdiction of Pointe Coupee Central High School back to the School Board; he mentioned he has to report back to the Judge. 

 

Mr. James Cline made a motion, seconded by Mr. Brandon Bergeron, not to object to the motion filed by the RSD in the proposed order regarding Pointe Coupee Central High School.  

 

Mr. Thomas Nelson stated that he would like to make a substitute motion opposing the language in the proposed order submitted by the RSD, striking through Livonia High School inserting Pointe Coupee Central High School in the 3rd paragraph, eliminating the RSD’s recommendation in the motion that Central remain closed next year, and the deletion of the 4th paragraph (regarding the submittal of a plan to the court for the use of the Pointe Coupee Central High School facility and student assignment within six months of the order). Mr. Chad Aguillard seconded the motion. 

 

A roll call vote on the substitute motion offered by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard,  to strike through Livonia High School and insert Pointe Coupee Central High School in the 3rd paragraph, with the deletion of the 4th paragraph of the proposed order submitted by RSD, resulted in the following vote of the Board:

 

YEAS:              Chad Aguillard and Thomas Nelson

NAYS:              Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune

ABSENT:          None 

 

The substitute motion voted on by the Board failed by a vote of 2-6.

 

The original motion offered by Mr. James Cline, seconded by Mr. Brandon Bergeron not to object to the motion filed by the RSD resulted in the following vote of the Board:

 

YEAS:              Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune Chad Aguillard and Thomas Nelson

NAYS:              Chad Aguillard and Thomas Nelson       

ABSENT:          None 

 

The original motion passed by a 6-2 vote of the Board.

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Adjournment. Mr. James Cline made a motion to adjourn.  Mrs. Anita LeJeune seconded the motion and the meeting adjourned at 8:02 p.m.

 

____________________________

Frank R. Aguillard, Jr., President

 

_____________________________

Linda D. D’Amico, Superintendent