MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, October 24, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, October 24, 2013, at 337 Napoleon Street in New Roads Louisiana 70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:35 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune and Thomas Nelson.

 

Mr. James Cline led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Shaw was requested to offer the invocation.

 

Expressions of Sympathy.  On a motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Wesley Amond, brother of Grace Poche’, school clerk at Rougon Elementary School.

Martha Ewing, retiree of the Pointe Coupee Parish School Board.

Evelyn Winley, retiree of the Pointe Coupee Parish School Board.

 

President Bergeron announced that the Pointe Coupee Parish School Board is implementing BoardDocs, a paperless meeting technology system.  He requested that Mrs. Lacey Bueche, Supervisor of Technology, provide a brief explanation of the system.  Mrs. Bueche used the SmartBoard to demonstrate the electronic meeting process and procedure regarding BoardDocs; a 100% Web-based service listed on the school system’s website www.pcpsb.net.  Notification of the implementation of BoardDocs was also published in the Pointe Coupee Banner.

 

Information Regarding Construction Plan.   Superintendent D’Amico mentioned that FEMA funds from Hurricane Gustav, transferred from the former School Board Office Building, are being used to re-roof the current Central Office building, divide offices, paint the exterior of the building, and purchase a/c units.  She announced the recent rains caused flooding in several offices during the initial re-roofing phase resulting in the displacement of employees; some employees have relocated to the Poydras Center, while several employees moved into non-affected offices with other employees.  Charles Carter Construction Company has been very considerate and accommodating; their insurance adjusters and our insurance adjuster have visited the site.  Repairs are being made accordingly.

 

School Highlights/Updates from Principals and/or their Designee.  Superintendent D’Amico announced that Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary, was unable to attend the meeting tonight; however, he provided information to be read. Mrs. Stacy Gueho, Principal of Livonia High School, Bridget Berry, Principal of Valverda Elementary School, Marcia Cazayoux, Assistant Principal of Rougon Elementary School, and Monica Fabre, Principal of Rosenwald Elementary School were in attendance to provide a brief overview of what is occurring at their school.  Principal Fabre prepared and provided handouts regarding the faculty field study at the Langston Hughes Academy Charter School visit on October 21, 2013, as well as an Accreditation Report of Rosenwald Elementary School.  Mrs. Fabre stated that she was going to wait to announce information regarding Rosenwald achieving Top Gain Status from the State Department of Education during Superintendent D’Amico’s presentation of School Performance Scores (SPS), but since Principal Gueho reported how elated she was that her school made growth, she couldn’t help but report this news.  Principal Fabre stated that this is a transformation school and Board members can expect to see continued improvement at Rosenwald Elementary. Chad Aguillard mentioned how impressed he was with Rosenwald Elementary, a school that has been struggling to make academic gains for years and congratulated Principal Monica Fabre and her staff of moving in the right direction. 

 

Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  The motion carried.

 

·         Approval of the minutes from the regular School Board meeting of Thursday, September 26, 2013.

·         Approval of the minutes from the Special School Board meeting of Thursday, October 10, 2013.

·         Approval of the minutes from the Executive Committee meeting of Thursday, October 17, 2013.

 

End of Consent Agenda

 

Head Start Supervisor’s Monthly/Annual Report.    Mrs. Karen Shaw prepared the regular monthly Head Start Supervisor’s Report, including the annual report, for School Board members to review and consider for approval.  

 

Mr. Kevin Hotard made a motion, seconded by Mr. James Cline, to approve the Head Start Supervisor’s monthly report, including the annual report.  The motion carried.

 

Discussion and/or Action Regarding Monthly Financial Information.  On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the monthly financial information provided by Chief Financial Stephen Langlois was approved.  The motion carried.

 

Adoption of a Resolution Authorizing the Superintendent to Sign the Required Louisiana Uninsured/Underinsured Motorist form Reflecting the Selection of Our Rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage.

 

RESOLUTION

 

RESOLVED that the Pointe Coupee Parish School Board met in a public meeting held on

October 24, 2013, conducted in accordance with the open meetings law.

 

BE IT FURTHER RESOLVEDthat this Resolution, as presented by the Pointe Coupee Parish School Board, authorizes the Superintendent to sign the required Louisiana uninsured/under insured motorist form reflecting the cancellation of uninsured/under-insured motorist bodily injury coverage.  The policy no longer offers coverage for uninsured/under-insured motorists.  This selection is applicable to commercial automobile insurance coverage for the period October 1, 2013 to September 30, 2014.

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the aforementioned Resolution was adopted and recorded as follows:

 

YEAS:                          Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:                          None

ABSTENTIONS: None

ABSENT:                      None

 

CERTIFICATE

 

            I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 24th day of October 2013, at which time a quorum was present and voting.

 

 

(seal)                                                                           

                                                                       

___________________________

Linda D. D’Amico

Secretary-Treasurer/Superintendent

Pointe Coupee Parish School Board

 

 

Discussion and/or Action Regarding a Memorandum of Agreement Between the Community Health Center, Inc., and the Pointe Coupee Parish School Board 2013-2014, for the PCCHS Area and Livonia High School Area. 

A copy of the MOA, listing the responsibilities of the School Board and the Innis Community Health Center, Inc., was provided for review. Superintendent D’Amico stated the 2013-2014 Memorandum of Agreement for the Innis Community Health Center, Inc., and the Pointe Coupee Parish School Board, is basically the same as what has been in place for years, with the exception of the Livonia School Based Health Clinic, an additional clinic located in Livonia, LA adjacent to the campus of Livonia High School.  The Livonia clinic will serve students of Rougon Elementary, Valverda Elementary and Livonia High School.  The agreement states that the MOA is voluntarily between the Innis Community Health Center, Inc. and the Pointe Coupee Parish School Board in an effort to best meet the students’ health care needs, taking effect on the dates specified and shall continue in force indefinitely, except that either party may terminate this agreement by giving sixty days’ notice to the other party of their intention to terminate. 

 

On a motion by Mr. Chad Aguillard, seconded by Mr. James Cline, the Memorandum of Agreement between the Innis Community Health Center, Inc. and the Pointe Coupee Parish School Board for the Livonia High School Based Health Clinic 2013-2014, and Pointe Coupee Central High School was approved.  The motion carried.

 

Discussion and/or Action Regarding Needed Restroom Renovations at Rougon Elementary School.    Board member Frank Aguillard reiterated the discussion heard in 2008 regarding restroom renovation upgrades at Rougon Elementary.  As suggested by the Executive Committee of the Pointe Coupee Parish School Board, a Building and Grounds Committee meeting was held to discuss the matter prior to bringing the item for consideration of adoption before the entire Board. Mr. Donald Fuselier and Mr. David Mougeot presented several cost proposals regarding restroom facilities for consideration by the Board.  Conversations regarding plumbing, water line sizes, types of toilet/tanks and urinals with regard to water pressure/flow, pumps, sewer system/treatment connections, restroom fixtures, modular buildings, wood frame construction, CMU standard seam roof, a quote for a portable restroom trailer, etc. were entertained, which led to a lengthy discussion regarding the estimated cost of each type of facility. 

 

On a motion by Mr. Frank Aguillard, seconded by Mrs. Anita LeJeune, the Board voted unanimously to approve Mr. David Mougeot to develop plans and authorize bids for a restroom facility at Rougon Elementary School.

 

Consider Adoption of a Resolution of Technical Corrections Regarding the Redistricting Plan for the Pointe Coupee Parish School Board.   Mrs. Nancy Jensen, Demographer with Garnet Innovations, stated the Department of Justice had already approved the Pointe Coupee Parish School Board’s redistricting plan; however, according to the State, there are too many precinct divisions, thus technical corrections are necessary.  Mrs. Jensen stated the plan is similar to what is currently in existence. She reviewed the changes that were made regarding precinct and district changes and stated that this plan meets state and federal requirements.

 

President Bergeron announced that the advertised public hearing regarding proposed technical corrections to the 2012 redistricting plan was held from 5:00 p.m. – 5:30 p.m., prior to the regular meeting this evening, to allow public input.

 

On a motion by Mrs. Anita LeJeune, seconded by Mr. Frank Aguillard, the Board voted unanimously to approve the map as proposed and the following resolution:

 

RESOLUTION

 

A RESOLUTION TO ADOPT A PLAN TO

ESTABLISH SCHOOL BOARD DISTRICTS

FOR THE PARISH OF POINTE COUPEE

 

            BE IT RESOLVED by the School Board of the Parish of Pointe Coupee, Louisiana, in a regular meeting duly convened, in keeping with the authority granted by applicable federal and state laws and regulations, and in order to affect reapportionment of its voting districts, that it does hereby enact a resolution.

 

            SECTION 1.  The School Board grants permission for the demographer of record to submit the adopted Plan A to the Louisiana Secretary of State, elections for compliance review.

 

            SECTION 2.  That the School Board of Pointe Coupee Parish shall consist of eight (8) voting districts as herein provided and described in the attachment.

 

            SECTION 3.  This resolution will become effective five (5) days prior to the opening of the qualifying period for the next scheduled primary election for members of the School Board.

 

            A public hearing was held on Thursday, October 24, 2013 prior to a regular meeting of the Pointe Coupee Parish School Board.  The public hearing was advertised and held according to School Board regulations.

 

            The above resolution having been submitted to a vote, the result hereon was as follows:

 

YEAS:              Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and

Thomas Nelson.

NAYS:              None

ABSTENTIONS:  None

ABSENT:          None

 

And the Resolution was declared adopted this 24th day of October 2013.

 

________________________

Brandon Bergeron, President

 

Attest:

 

_______________________ 

Linda D. D’Amico, Superintendent

 

Presentation of School Performance Scores and Other Accountability Data.     Superintendent D’Amico stated that the Louisiana Department of Education (LDOE) issued a press release around noon today.  Mrs. D’Amico utilized the SMART Board to present the School Performance Scores (SPS) and other Accountability Data regarding the two scores given this year by the LDOE.  Superintendent D’Amico mentioned that the SPS method of calculation was changed by the state Department of Education and the district grade improved to a C in the 2012-2013 academic year; the document can be found online.  She explained that for a school to attain Top Gain Status in the new system, schools needed 10 academic points or 10 bonus points allowed by the Department of Education for improvement of students who were at the non-proficient level in the previous school year but improved this year; Rosenwald Elementary met this standard set by the state and received the designation of Top Gains. Mrs. D’Amico was happy to report that Rosenwald Elementary did improve and was labeled by the state as a Top Gains school because it earned 10 bonus points; Livonia High School received 10 bonus points and grew academically by six points (Rosenwald 3.5 & Livonia High School 6.5). Mrs. D’Amico expressed how great it is to have two schools show significant growth and mentioned that we are moving in the right direction for the first time in a long time, announcing that Livonia High School’s improvement was the highest it’s been in five years, having earned six academic points and 10 bonus points.  Superintendent D’Amico further stated that although an impressive improvement by these two schools, neither school, however, reached what the state set as their growth targets, based on the old system.    Valverda Elementary School remained the same with last year’s SPS grade of C, with an almost perfect match of the state’s averages on student performance. According to state-provided statistics, Valverda and the state average of students were identical when comparing the students performing at the advanced level, 6 percent, 17 percent at mastery level, with only one point different from the state’s basic level, 46 percent at Valverda, 45 statewide, approaching basic, 21 to 20, and at the unsatisfactory level, the state average was 12 percent, while Valverda Elementary was 11.  Upper Pointe Coupee Elementary is still struggling and received the same letter grade; its SPS score fell from 73.5 to 61.3, a comparison made by using a scale provided by the state to compare the scores from the school year 2011-2012 to the 2012-2013 academic year. 

 

Board member Leslie Ann Grezaffi congratulated all schools and applauded Rosenwald Elementary for getting their momentum and keeping it going.  Superintendent D’Amico answered Board member Leslie Grezaffi’s question regarding what is going on to help Upper Pointe Coupee achieve the same things as other elementary schools in the parish by first stating that there has been a lot of teacher turn-over at the school; they are working with Triumph Learning to diagnose and drive instruction/project monitoring; Striving Readers Literacy Grant which provides Tiers 2 & 3 instruction for students in grades 4-8, on a 5 point scale; 21st Century Community Learning Center after school program which extends the school day for struggling students; continue to provide reading intervention for grades K-3; Mrs. Pinsonat will be applying more effort on data focus patterning after Rosenwald with regard to buy in for student accountability.   Mrs. Grezaffi requested that Mrs. Pinsonat provide an update.

 

Principal Fabre stated that she personally analyzed the data for each student at Rosenwald using baseline scores of the district to move students forward.

 

Board member James “Bado” Cline was happy to report that this is the fifth year in a row that Livonia High School has shown growth.  He mentioned that even though the school has faced a tremendous amount of adversity (referring to increasing pupil population created by the poor performance of Pointe Coupee Central High, which provides the students with the “choice” option provided by the state to attend Livonia High School instead), they have continued to perform well.  Board member James Cline mentioned that the school system budgeted $100,000 for schools meeting their growth target. A discussion ensued regarding Policy GBAB (Stipend Compensation Based on School Performance). 

 

Board member Frank Aguillard expressed his appreciation to the faculty members, staff and students parish-wide for their hard work and stated that he believes several factors played into the higher district score.  He mentioned the implementation of the 3-year old Head Start Program, the universal 4-year old pre-kindergarten program, dual enrollment programs for students in middle and high school and facility improvements have all had a role in the improvement shown by the state’s grading system. Mr. Aguillard also stated that he believes that with the accountability changes and expectations being imposed by the state, more needs to be accomplished to help our students succeed and transition.

 

Mr. Chad Aguillard persisting questioned the School Performance Score and the benefits attached as it applies to Rosenwald Elementary. 

 

Board member Anita LeJeune questioned the teacher evaluation survey deemed effective by state data.  

 

Board member Kevin Hotard questioned if Rosenwald met the criteria to get the money set-aside in the budget.

 

A brief discussion followed regarding bonus points (old/new) non-proficient to a higher level.  Superintendent D’Amico announced that she had contacted the Louisiana State Department of Education regarding accountability questions that were posed to her.  She referenced the correspondence she had previously e-mailed to School Board members from Jennifer Baird, Education Program Consultant and Jessica Baghian, Deputy Chief of Staff.

 

Mr. Thomas Nelson mentioned that this item could be placed on the November agenda.

A request was made from several School Board members to have accountability information printed on State Department of Education letterhead and signed by an official employee.  Superintendent D’Amico stated that she will contact the Department of Education to make that request.

 

Receive Results of Annual Performance Review for Superintendent D’Amico.  President Brandon Bergeron announced that he met with the Superintendent’s Evaluation Committee (Chad Aguillard and Kevin Hotard) at 4:30 p.m. to tally the results of the Pointe Coupee Parish School Board Members’ Evaluation Instrument of the Superintendent.  He announced that Superintendent D’Amico received a 3.42 score on her annual evaluation. 

 

Remarks from the Superintendent.  Superintendent D’Amico mentioned that SAC’s reviews are going well. 

 

Adjournment.  On a motion by Mrs. Anita LeJeune, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:53 p.m.

                                                                       

___________________________

Brandon Bergeron, President

 

___________________________

Linda D’Amico, Superintendent