MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, September 26, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 26, 2013, at 337 Napoleon Street in New Roads Louisiana 70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:31 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune and Thomas Nelson.

 

Mr. Chad Aguillard led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Shaw was requested to offer the invocation.

 

Expressions of Sympathy.  On a motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Robert Neil Loupe, retiree of the Pointe Coupee Parish School Board and the father of Lisa D’Aquila, Supervisor of Personnel.

 

Lue Bertha Sterling, retired school food service technician of the Pointe Coupee Parish School Board.

 

Donald Ray Boudreaux, the father of Donna Langlois, a teacher at Valverda Elementary School.

 

School Highlights/Updates from Principals and/or their Designee.  Ms. Carolyn Wells, the Assistant Principal of Upper Pointe Coupee Elementary School, Mrs. Bridget Berry, the Principal of Valverda Elementary School, Mrs. Patsy Langlois, the Principal of Rougon Elementary School, Mrs. Stacy Gueho, the Principal of Livonia High School, and Mrs. Monica Fabre, the Principal of Rosenwald Elementary School, presented school related information pertaining to events occurring at their individual school.

 

Discussion and/or Action Regarding Active Shooter Response Training. Sheriff Beauregard “Bud” Torres, III announced that a crisis management training exercise will be held at Livonia High School on Monday, October 21, 2013, at 8:00 a.m. He mentioned that this was the only date in the fall available to conduct the training The purpose of the event is to train police officers in response to an active shooter, expanded to include fire firefighters and the health district (hospital, ambulances, and medical clinic) in the notification process of real time.  Sherriff Torres stated the role played scenario will bear cause and effect with regard to an orderly and vibrant response of trained police officers.  Although this is a professional development day for teachers in the public school system and students will not attend school that day, voluntarily assistance of some students will be incorporated for the safe demonstration exercise.  Sheriff Torres stated he wanted to personally invite all School Board members to experience the event. He mentioned that the “marriage” of the School Board and the Sheriff’s Office is of viable importance and would like to educate everyone (principals, faculty members, etc.) regarding the actual process of adequately responding to an active shooter scenario.  He mentioned that the expected two hour event will be tightly controlled and the police officers will not know the script that will be controlled by the Facilitators.  All stakeholders and potential participants will study, follow-up, review and practice from what was learned during this active shooter exercise.  Sheriff Torres stated that Livonia High School has one of the largest campuses to conduct the training; however, response training will be applicable to other schools.  Sheriff Torres announced that St. Charles Parish has a lot of curriculum/role play instructional information they are willing to share.  The Office of Homeland Security has formatted training information with a quality instructional guide of different disciplines that are in script and compatible. 

 

Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Kevin Hotard made a motion, seconded by Mr. James Cline, to approve the following consent agenda items.  The motion carried.

 

End of Consent

 

Receive the Monthly Head Start Supervisor’s Report.    Mrs. Karen Shaw presented the Pointe Coupee Parish Head Start Supervisor’s Monthly Report, reflective of August 30, 2013.  A brief discussion ensued regarding a few vacant slots.  She stated that she and the family advocates are recruiting heavily and working hard to fill slots.  She mentioned that obtaining budget slips for families have been difficult, since there is no longer a food stamp office in New Roads. 

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board accepted the monthly Head Start Supervisor’s Report, as presented by Mrs. Shaw.

 

Approval of a Job Description and Salary Schedule for a Head Start Education Manager.  Superintendent D’Amico mentioned that this is not a new position as a consultant has been assuming this particular role for the Head Start program in our school system similar to that of a mentor teacher in classrooms coaching teachers.   Mrs. Shaw stated that the Head Start Education Manager will be team teaching, handling professional development activities and curriculum instruction paid 100% by Head Start funding will be that of a hired position in the budget rather than a consultant.

 

Mr. Thomas Nelson made a motion to approve the job description and salary schedule for a Head Start Education Manager.  The motion was seconded by Mr. Chad Aguillard.  The motion carried.

 

Receive Monthly Financial Information.    Mr. James Cline made a motion, seconded by Mr. Kevin Hotard, to receive the monthly financial information ending August 31, 2013, as presented by Mr. Stephen Langlois.  The motion carried.

 

Approval of the Child Nutrition Program Budget for 2013-2014 Fiscal Year.   Mr. Kevin Hotard made a motion to approve the Child Nutrition Program Budget for 2013-2014 projected to have a positive fund balance at the end of the fiscal year, as presented by Kate Guillory, Supervisor of School Food Service.  Mr. Thomas Nelson seconded the motion.  The motion carried.

 

Discussion and/or Action Regarding Commercial Liability Insurance. Superintendent D’Amico stated that representatives from two agencies were in attendance to present quotes regarding commercial liability insurance (Comprehensive General Liability; Automobile Liability/Physical Damage Coverage, and School Leaders Error & Omissions Liability Coverage).  Mr. Mike DeSoto and Mr. Tom Mayeaux of 1st Insurance of Marksville provided a proposal of coverage for the Pointe Coupee Parish School Board regarding terms and conditions, through Property Casualty Alliance of Louisiana (PCAL), for the period of October 1, 2013 to June 30, 2014, including a $5,000 program fee for 1st Insurance, upon Board approval of program design.  Mr. DeSoto and Mr. Mayeaux reviewed the contribution and coverage summary relative to the 1st year of a 2 year rate guarantee due to a difference in fiscal years. Mr. DeSoto announced that dividends have in the past been returned to members, reflective of the financial stability of PCAL.  Mr. DeSoto alluded to the comparison of LARMA versus PCAL with regard to aggregate limits that are not associated with other PCAL members that are in the pool. He provided a list of School Boards that are current members of PCAL, as well as information regarding members of their Executive Committee. 

 

Mr. Donald Cazayoux, of Cazayoux Insurance, reviewed the terms and conditions of his proposal for October 1, 2013 to October 1, 2014, announcing his association with the Louisiana Public Schools Risk Management Agency (LARMA) that is governed by a Board of Trustees.  Mr. Cazayoux stated that the Errors & Omissions insurance is for full prior acts from the beginning of time.  Mr. Cazayoux mentioned the number of years that his agency has serviced the Pointe Coupee Parish School Board and how much he has appreciated the working relationship that the school system has had with the Cazayoux Insurance Agency.  For informational purposes, LARMA and PCAL are self-insured companies. 

 

Board Member Thomas Nelson mentioned his concern regarding aggregate limits provided by LARMA as pointed out during Mr. De Soto’s presentation in comparison to the aggregate limits that are being proposed by PCAL.  Superintendent D’Amico stated that 25 members, many from surrounding parishes, are in LARMA and she had spoken to Mr. M. B. Slocom regarding the pool.  Board member Chad Aguillard also expressed his concern regarding the exhaustion of the aggregate limit pertaining to the LARMA pool.

 

Following the discussion regarding LARMA and PCAL, Superintendent D’Amico recommended that the School Board keep the Commercial Liability Coverage with the current insurance agency, Cazayoux, Inc., representing LARMA.

 

Mrs. Anita LeJeune made a motion, seconded by Mr. Kevin Hotard, to accept Superintendent D’Amico’s recommendation to keep the Commercial Liability Coverage with Cazayoux Insurance, Inc. 

 

Mr. Thomas Nelson stated that he would like to make a substitute motion to go with the most reliable company, PCAL.  Mr. Chad Aguillard seconded the motion.  A roll call on the substitute motion resulted in the following:

 

YEAS:                          Chad Aguillard and Thomas Nelson

NAYS:                          Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune

ABSTENTIONS: None

By a vote of 2-6, the substitute motion failed.

 

Mrs. D’Amico apologized as she really wanted to have more time to speak with representatives from First Insurance Company of Marksville regarding PCAL as she still has questions; however, the representatives came to meet with her ½ hour prior to the beginning of tonight’s meeting and time was of the essence since the current policy expires on October 1, 2013.

 

A vote on the original motion offered by Mrs. Anita LeJeune, seconded by Mr. Kevin Hotard to accept Superintendent D’Amico’s recommendation to keep the Commercial Liability Insurance Coverage with Cazayoux, Inc., representing LARMA, resulted in the following:

 

YEAS:                          Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune

NAYS:                          Chad Aguillard and Thomas Nelson

ABSTENTIONS: None

 

By a vote of 6-2, the original motion passed.

 

Extension of Lease Agreement with M-Space Holdings, LLC for School-Based Health Center.  The lease on the building currently being utilized as the School-Based Health Center located on the campus of Pointe Coupee Central High School will expire on October 8, 2013.  Mr. Langlois requested that the Board consider a one or two month extension of the lease until the new building is ready for occupancy, which is expected no later than November 1, 2013. 

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi, to extend the lease agreement with M-Space Holdings, LLC for the School-Based Health Center located on the campus of Pointe Coupee Central High School.  The motion carried.

 

Request for Technology Proposals  (RFP).  Mrs. Lacey Bueche, Technology Supervisor, provided handouts regarding the request for proposals for e-rate funding year 2014-2015 relative to wide area network, internet access and internal connections.  Mrs. Bueche explained that towers are currently connecting all schools; however, fiber optics would increase the speed needed to get ready for PARCC and/or other computer based assessments.  She requested permission from the Board to seek proposals for Priority 1 E-Rate Funding for technology and Priority 2 E-Rate Funding for internal connections to overhaul its current technology infrastructure.  This federal program is paid by USAC for schools and libraries.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted to approve the Request for Technology Proposals for E-Rate funding year 2014-2015.  The motion carried.

    

Approval to Appoint Site-Based Technology Leaders.    Mrs. Lacey Bueche, Technology Supervisor, is requesting that the School Board consider having Site-Based Technology Leaders for the purpose of providing training and support to the staff at each school on technology integration, the PCPSB Technology Plan, and other applications used to enhance academics; they will also assist with setting up equipment and assessing repairs.   She explained that the leaders would already be employees in the system; however, they would serve as a liaison between the Central Office and the school.   Mrs. Bueche mentioned a yearly stipend of $1,000 for each school site leader as compensation for services performed before, or after, the normal work day.  She also mentioned that due to enrollment numbers, Valverda Elementary, Livonia High, and Rougon Elementary may have two Site-Based Technology Leaders at those school sites.  Superintendent D’Amico recommended that the Board consider this request.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, approval was granted to appoint Site-Based Technology Leaders, as recommended.    The motion carried.

 

Approval of Race to the Top 3 Grant Memorandum of Understanding.  The Pointe Coupee Parish School Board is part of the District Cooperative of Louisiana (DCL).  An invitation was extended to our school system  and other stakeholders in the Cooperative to participate in the USDOE’s Race to the Top (RT3) Grant written, and if awarded will be managed, by the DCL of Vermillion Parish.  Since a timely response regarding application of participation was necessary, Superintendent D’Amico contacted President Bergeron, regarding the requirement of submitting a Memorandum of Understanding reserving the right to opt out in the event that School Board approval was not received on Thursday, September 26, 2013, at their regular meeting.   President Bergeron and Superintendent D’Amico agreed to sign the MOU on September 13, 2013, contingent upon the statement in the MOU allowing the School Board to opt out, if they chose to do so at their regular meeting.   Board member Anita LeJeune expressed her concern regarding what the school system would have to provide and questioned if Superintendent D’Amico is ready to “clean” out a school if this would become a requirement. Superintendent D’Amico read the goal and purpose of the grant.  Mrs. Leslie Grezaffi mentioned funding priorities and expressed her excitement about the technology opportunity and the possibility of new Smart Boards for the schools.  Mr. James Cline mentioned if awarded, our school system can elect to pull out, allowing the pool to be divided among any school system that would want to stay in for participation.

 

Mr. James Cline made a motion to accept Superintendent D’Amico’s recommendation to enter into a MOU with the District Cooperative of Louisiana regarding the Race to the Top Grant (RT3). The motion was seconded by Mr. Kevin Hotard.  The motion carried.

 

Adoption of Policies.  Mrs. Anita LeJeune made a motion, seconded by Mrs. Leslie Grezaffi, to adopt revisions to policies recommended by Forethought Consulting, Inc. regarding the Acts of the 2013 Legislature, with procedural changes to portion of policy File:EBBC, as recommended by Attorney Hammonds in his review letter dated September 13, 2013.  The motion carried and the following policy revisions were adopted:  BBBC (School Board Member Continuing Education), DFD (Tax and Bond Elections and Sales), EBBC (Emergency/Crisis Management), EBC (Buildings and Grounds Security), EE (Child Nutrition Program Management); New Policy GAMJ (Miscellaneous Conditions of Employment); Revision of Policies:  GBN (Dismissal of Employees), IDDF (Education of Students with Exceptionalities), IDE (Co-Curricular Activities), IDFA (Interscholastic Athletics), IKDC (Prayer in Schools), JCDAF(Bullying and Hazing), and Student Health Services (JGC).

 

Remarks from the Superintendent.  Superintendent D’Amico thanked everyone for their patience with regard to parking changes due to construction project staging anticipated to last until December 2013.  She also thanked the Central Office employees for making moving accommodations with regard to their office space for the upcoming construction project funded by transfer of FEMA funds derived from damages incurred from Hurricane Gustav from the old School Board Office to the present location. Mrs. D’Amico stated she was impressed with the organization of career day that included public, private and parochial schools in the parish held at the William Scott Civic Center on Wednesday, September 18, 2013; she mentioned that she would like to thank Mrs. Malana Bessix and Ms. Wyekeshia Young for their hard work.  She also commended the students for their best behavior.  Superintendent D’Amico congratulated the Livonia High School Football Team for winning 3/3 games and mentioned that the upcoming game against Morgan City on Friday night is in Livonia.  Mrs. D’Amico was pleased to announce that the Pointe Coupee Parish School Board’s application was selected by the Monsanto Fund for the second time and received $10,000.  This grant, America’s Farmers Grow Rural Education, was written in collaboration with the LSU Agriculture Center Pointe Coupee Parish Extension. She mentioned that the money will be used for school gardens, outdoor technology, etc., and wanted to thank farmers in Pointe Coupee for once again nominating the Pointe Coupee Parish School Board for this educational grant that will be put to good use. Superintendent D’Amico mentioned the letters in the update folders regarding the redistricting plan for Pointe Coupee Parish; the School Board may want to schedule a special meeting on October 3, 2013 at 5:30 p.m., to discuss the issues at hand whenever demographer Nancy Jensen can be in attendance.  Prior to adjournment, Board Member Anita LeJeune offered a personal invitation to her fellow School Board members regarding an opening reception at the Arts Council in Baton Rouge on Friday, October 4, 2013, from 6-8 p.m., exhibiting approximately 40 pieces of her art on display until October 24, 2013.

 

Adjournment.   Mr. Thomas Nelson made a motion to adjourn.  Mr. Chad Aguillard seconded the motion and the meeting adjourned at 7:22 p.m.

 

____________________________

Brandon Bergeron, President

 

_____________________________

Linda D. D’Amico, Superintendent