MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, August 22, 2013

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, August 22, 2013, at 337 Napoleon Street in New Roads Louisiana 70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:39 p.m.

 

Board members present when the roll was called were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, and Thomas Nelson.

 

Board member Anita LeJeune was absent when the roll was called.

 

Mr. Chad Aguillard led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Myron Brown was requested to offer the invocation.

 

Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Ms. Annie Britten, mother of Mary Britten Wells, Supervisor of Special Education, Pointe Coupee Parish School Board.

 

Mrs. Anita LeJeune arrived at 5:39 p.m.

 

Presentations from Principals and/or their Designee.  Mr. Myron Brown, the Principal of Upper Pointe Coupee Elementary School, Mrs. Bridget Berry, the Principal of Valverda Elementary School, Mrs. Patsy Langlois, the Principal of Rougon Elementary School, Mr. Biyume, teacher representative for Principal Stacy Gueho of Livonia High School, and Mrs. Monica Fabre, the Principal of Rosenwald Elementary School, presented school related information pertaining to events occurring at their individual school.

 

Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Chad Aguillard, to approve the following consent agenda items.  The motion carried.

 

 

End of Consent

 

Receive the Monthly Head Start Supervisor’s Report.    Mrs. Karen Shaw presented the Pointe Coupee Parish Head Start Supervisor’s Monthly Report, reflective of the July 31, 2013 close out and the annual operating budget (AOB).  Supervisor Shaw also provided a copy of the notification that was received from the Office of Head Start Region VI regarding the internal personnel reassignments of organizational refinement structure as it relates to the programmatic and financial aspect of the grant.  A brief discussion ensued regarding enrollment and recruitment for the upcoming 2013-2014 school year in the Pointe Coupee Parish public school system.

 

Mr. James Cline made a motion, seconded by Mr. Kevin Hotard, to receive the Head Start Supervisor’s report for August 22, 2013, as presented by Mrs. Karen Shaw.  The motion carried.

 

Approval of Bid Award Contract for Re-Roofing and Renovations of the Pointe Coupee Parish School Board’s Administration Office.  Mr. David Mougeot, of Mougeot Architecture, provided a summary of the re-roofing and renovation project regarding the Pointe Coupee Parish School Board’s Administration Office located at 337 Napoleon Street in New Roads, LA. Mr. Mougeot presented copies of the bid tabulation sheet reflective of the following base bid amounts:  Charles Carter Construction Company, Inc. $436,800; GM Builders, Inc. $504,000, and MBD Maintenance, LLC $532,000.  It was noted that Brian Torres Builders, Inc. picked up a bid packet; however, he did not submit a bid.  Mr. Mougeot stated that the budget for the project was $359,539.  In an effort to keep the originally bid project within budget, Mr. Mougeot requested that the lowest bidder submit estimated deductions to the scope of work; a copy of the estimated change orders were provided by Charles Carter Construction Company.  Mr. Mougeot provided copies of the AIA Document G710-1992 of the Architect’s supplemental instructions, along with a copy of the floor plan denoting interior renovations and deleted work.  He recommended that the Board approve allowing him to negotiate with the low bidder regarding further deductions to stay within budget, otherwise re-bid the project.

 

Mr. James Cline made a motion to accept the recommendation of Architect David Mougeot that will allow him to negotiate with the low bidder regarding changes to the scope of work for the project, or come back to the Board to rebid.  The motion was seconded by Mr. Thomas Nelson.  The motion carried.

 

Mr. Mougeot announced the renovation project is being funded by FEMA due to flooding from Hurricane Gustav that occurred at the old School Board Office building located at 1662 Morganza Highway; the allocated project funds were approved for transfer to the current School Board Office at 337 Napoleon Street.

 

Discussion and/or Action Regarding Monthly Financial Information for July 2013.   Mr. James Cline made a motion, seconded by Mrs. Leslie Grezaffi, to accept the July 2013 monthly financial report prepared and presented by Chief Financial Officer Stephen Langlois.  The motion carried.

 

Approval of Lease Agreement Between the Pointe Coupee Parish School Board and Blue’s Inc.   Mr. Kevin Hotard made a motion, seconded by Mr. James Cline, to approve a five-year lease agreement between the Pointe Coupee Parish School Board and Blue’s, Inc., to accommodate parking at Livonia High School, effective September 1, 2013-August 31, 2018.  The motion carried.

 

Approval of a Road Use Agreement Between the Pointe Coupee Parish School Board and Libbyrose D. Clark for the Right of Way to the 16th Section Property.  Mr. Kevin Hotard made a motion, seconded by Mr. Thomas Nelson, to approve the Road Use Agreement between the Pointe Coupee Parish School Board and Libbyrose D. Clark for the right of way to the 16th Section Property leased for hunting, effective September 1, 2013 and ending on August 31, 2016, for $600.00 per year.  The motion carried.

 

Discussion and/or Action Regarding the Renewal of the Contract with GCA Services for 2013-2014. Superintendent D’Amico and Chief Financial Officer Stephen Langlois stated their recommendation is to renew the contract with GCA Education Services, Inc. for custodial/janitorial services at Livonia High School for 2013-2014, as Principal Gueho has been pleased with the services.  They further recommended option 4/4 consisting of the same custodial services provided last year, including consumable items (toilet paper, paper towels, soap, trash can liners), with an additional 2 hours per day to clean the educational athletic facility and the ROTC building for $80,903.76.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi, to renew the contract with GCA Education Services for custodial and janitorial services for the 2013-2014 school year, effective July 1, 2013 - June 30, 2014, utilizing option four.  Mr. Frank Aguillard announced that he would like to recuse himself from voting for this particular item.  The motion carried by vote of 7 yes votes, with 1 recusal.

 

Approval of Revisions to Transportation Policies.   Superintendent D’Amico stated that the Board approved advertising for owner/operator buses at the July School Board meeting and requested that the School Board consider the following proposed policy revisions:  require all bus owners/operators, whenever purchasing a school bus to purchase a bus that is no more than eight (8) years old; have automatic transmission, air conditioning, and two (2) security cameras, and new owner/operators would be required to receive training by First Student, Inc., in order to drive a school bus for the Pointe Coupee Parish School Board reflecting changes to transportation policies ED, EDAC and ED-R.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to adopt revisions to transportation policies ED (Student Transportation Management); EDAC (Contracted Bus Service); and ED-R (Student Transportation Management Regulations).    The motion carried.

 

Ratification of Compensation Plan/Salary Schedule. Superintendent D’Amico stated that an item is on the agenda to ratify the compensation plan/salary schedule with regard to the cover letter and the page which describes specific positions that was left off and needs to be added.  Teacher salaries for 2013-2014 will be determined by using the 2012-2013 salary schedule (prior to Act 1) adding 2 steps, then placing the teacher at the nearest level at or above the 2012-2013 salary schedule level.  This transition will place teachers correctly on the 2013-2014 salary schedules.  Step 1 & Step 2 will be added to the original salary schedule from the 3-year salary freeze of 2010-2011.  Assessment teachers and Guidance Counselors shall be paid regular salary under the 2013-2014 parish teachers’ salary schedule, plus one (1) month of extended employment at regular pay.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Chad Aguillard, the Board voted unanimously to ratify the compensation plan/salary schedule as recommended by Superintendent D’Amico.

 

Approval of the Pupil Progression Plan for 2013-2014.  Mrs. Lisa D’Aquila presented information regarding the proposed minor revisions to the Pointe Coupee Parish School Board’s 2013-2014 Pupil Progression Plan for consideration of approval prior to formal submission to the State Department of Education.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Anita LeJeune, to approve the revisions to the Pointe Coupee Parish School Board’s Pupil Progression Plan for school year 2013-2014.  The motion carried.

 

Remarks from the Superintendent.   Mrs. D’Amico announced the opening of the new school year 2013-2014 has been the smoothest opening of a new school year since she has been Superintendent.  She mentioned that the International Center of Education Leadership conducted three (3) great days of training with staff regarding the new Common Core Curriculum being implemented this year.

 

Adjournment.   Mr. Thomas Nelson made a motion to adjourn.  Mrs. Anita LeJeune seconded the motion and the meeting adjourned at 6:38 p.m.

 

____________________________

Brandon Bergeron, President

 

_____________________________

Linda D. D’Amico, Superintendent