MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, July 25, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, July 25, 2013, at 337 Napoleon Street in New Roads Louisiana 70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:30 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mr. Chad Aguillard led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Karen Holmes-Shaw was requested to offer the invocation.

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Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Lester Gauthier, retired teacher/coach of the Pointe Coupee Parish School Board.

 

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School Presentations.   Ms. Carolyn Wells, Assistant Principal, of Upper Pointe Coupee; Patsy Langlois, Principal of Rougon Elementary; and Bridget Berry, Principal of Valverda Elementary, presented information regarding preparations being made for the 2013-2014 school year, open houses, etc.  Superintendent D’Amico announced that Mrs. Monica Fabre, Principal of Rosenwald Elementary, was on vacation and Mrs. Stacy Gueho, Principal of Livonia High, was excused to attend a program at the Town Hall in Livonia honoring the former 6-man football team. 

 

Consent Agenda

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  The motion carried.

 

June 27, 2013.

End of Consent

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Receive the monthly Head Start Supervisor’s Report.   Mrs. Karen Shaw announced that 123 Head Start slots for the 2013-2014 school year were filled as of Wednesday, July 24, 2013.  She mentioned that families were arriving at the Head Start office, daily, so the program will have all 153 slots filled, soon.  She explained the process used to generate the data for eligibility and reporting, and the ongoing collaboration with Dept. of Children & Family Services, SNAP, in order to assist many families in this process. Mrs. Shaw also stated that the new non-competitive 5 year grants are being offered by Office of Head Start for the first time in its history.  Starting this year, PCPSB Head Start will apply for this grant in December, in conjunction with our refunding application.  A short discussion ensued regarding assessment data that will be instrumental to demonstrate the impact that the Head Start program is providing to our school system.  Mrs. Shaw invited the Board members to the Health Fair on August 1, 2013 from 8:30 a.m. – 3:30 p.m. at the Williams Scott Civic Center.

 

Mr. Chad Aguillard made a motion, seconded by Mr. Kevin Hotard, to approve the Head Start Supervisor’s Monthly Report of July 2013, as prepared by Karen Shaw. 

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Update Regarding the School Nutrition Program.   Ms. Kate Guillory, Supervisor of Child Nutrition, announced that she is approaching her two year anniversary with the Pointe Coupee Parish School Board; therefore, prepared a PowerPoint presentation of positive changes that have been made with regard to the school food service system.  She was really happy to report that the school food service department received an extra 6 cents in reimbursements affording the opportunity to purchase some much needed cafeteria equipment, repair of freezer doors, etc., with no additional cost to the general fund.  The online school breakfast/lunch payment system has also helped with meal collections.  The fresh fruit and vegetable grant that was awarded to Rougon last year provided an opportunity to introduce students to alternative snacks that are nutritious and different (i.e., star fruit, blood orange, etc.).  Ms. Guillory announced that she had received notification that Rosenwald Elementary will be able to participate in the fresh fruit and vegetable grant during the upcoming 2013-2014 school year. She mentioned the new menu guidelines consist of more whole grains and students are adapting more and more to the required changes.  Board members commended Ms. Guillory and her staff for the work they are doing with regard to the school food service department.

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Revisions to the Mandatory Dress Code for the 2013-2014 School Year.  On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board adopted the revisions to the mandatory dress code for the 2013-2014 school year, as prepared by the Supervisor of Child Welfare and Attendance, Ms. LaShonda Victorian.  The motion carried.

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Adoption of the 2013-2014 Student Code of Conduct Handbook.  Mr. Frank Aguillard made a motion, seconded by Mrs. Anita LeJeune, to adopt the 2013-2014 Student Code of Conduct Handbook prepared by Ms. LaShonda Victorian, Supervisor of Child Welfare and Attendance.  The motion carried.

 

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Adoption of the Revised Special Education Procedural Manual.  Ms. Mary Wells, Supervisor of Special Education, prepared copies of the Special Education Procedural Manual and highlighted revisions to the Special Education Procedural Manual for consideration of adoption. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. James Cline, to adopt the revised revisions to the Special Education Procedural Manual, as presented by the Special Education Supervisor.

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Sixteenth Section Hunting Lease Property.    Mr. Stephen Langlois mentioned that four bids were received at the bid opening for the sixteenth section hunting property rights on July 16, 2013.  Mr. Langlois stated that Chustz Surveying, Inc. submitted the highest bid per acre, and it is his recommendation that the School Board enter into a three-year lease agreement (August 1, 2013 – July 31, 2016) with Chustz Surveying, Inc.

 

Mr. Frank Aguillard made a motion, seconded by Mr. James Cline, to enter into a three-year lease agreement (August 1, 2013-July 21, 2016) with Chustz Surveying, Inc.  The motion carried.

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Monthly Financial Information.    Chief Financial Officer Langlois prepared the monthly report; it was announced that the monthly receivables are coming in for grants. 

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to accept the monthly financial report as prepared and presented by Mr. Stephen Langlois.

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Property Insurance.  Superintendent D’Amico stated that representatives from two separate insurance companies presented property insurance information (quotes, coverage, deductibles, etc.) to the Executive Committee at their meeting on July 18, 2013, to be considered by the School Board for an effective date of August 15, 2013-August 15, 2014.  Executive Committee member Chad Aguillard stated that he did not attend that meeting and requested a brief overview.  Mr. Thomas Mayeaux, of 1st Insurance of Marksville, introduced himself and began reviewing his proposal from Affiliated FM. 

 

Recess.  President Bergeron requested a recess at 6:15 p.m. to allow time to print additional copies of the information previously prepared by Mr. Mayeaux and provided to all School Board members for their review; the meeting reconvened at 6:25 p.m.

 

Mr. Charles Cazayoux, of Cazayoux Insurance, Inc., reviewed the proposal from RSUI Indemnity Company, a company that has been servicing the school system for the last 16 years. 

 

Superintendent D’Amico announced that after much deliberation by Chief Financial Officer Stephen Langlois and herself, it is her recommendation to renew the property insurance with RSUI, because of the 1% deductible per occurrence of a named storm, even with the premium being approximately $11,000 more than what was quoted in the proposal by Affiliated. 

 

Mrs. Anita LeJeune made a motion, seconded by Mr. Kevin Hotard, to have Cazayoux Insurance Company as the insurance carrier, keeping the school system’s property insurance coverage through RSUI.  A roll call vote resulted in the following action:

 

YEAS:             Frank Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Grezaffi,

Kevin Hotard and Anita LeJeune

NAYS:             Chad Aguillard and Thomas Nelson

ABSTAINED:  None

ABSENT:        None

 

The motion passed by a 6-2 vote of the Board.

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Adoption of Resolution to Set Millage Rates for the 2014 Tax Year.    Chief Financial Officer Stephen Langlois announced that the millage rates being proposed for consideration of adoption for 2014 are the same rates as the previous calendar year.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Thomas Nelson, to adopt the following resolution to set millage rates for the 2014 tax year:

 

RESOLUTION

 

            BE IT RESOLVED, that the following millage(s) are hereby levied on the 2014 tax roll on all property subject to taxation by Pointe Coupee Parish School Board:

 

MILLAGE

 

            Constitutional                                                                            4.54 mills

 

            Special Parishwide Schools                                                      11.96 mills

 

            Bond and Interest District 10                                                   10.00 mills

                                                           

 

            BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Pointe Coupee, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2014, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

            The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS:             Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James Cline,

                                    Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:             None

ABSTAINED:    None

ABSENT:         None

 

CERTIFICATE

 

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on July 25, 2013, at which meeting a quorum was present and voting.

 

            New Roads, Louisiana, this 25th day of July, 2013.

                       

______________________________________

(Signature of authorized person of the taxing district)

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Approval of Revisions to the Personnel Evaluation Plan.   Mr. James Cline made a motion to approve the minor revisions to the Personnel Evaluation Plan, reflective of Bulletin 130, as prepared and presented by Mrs. Lisa D’Aquila.  Mr. Kevin Hotard seconded the motion.  The motion carried.

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Adoption of Records Retention Policy-DIE.   Superintendent D’Amico stated that the School Board had approved a records’ disposal procedure at a previous meeting.  After Forethought Consulting reviewed the minutes where that action was taken, they suggested that the School Board consider the adoption of a policy for records retention.

 

Mr. Frank Aguillard made a motion to adopt the new Records Retention Policy –DIE, as suggested by Forethought Consulting.  Mr. Kevin Hotard seconded the motion.  The motion carried.

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Superintendent Remarks.   Mrs. D’Amico announced that teachers will begin the 2013-2014 school year by reporting to work on Wednesday, August 7, 2013, for eight (8) days of professional development in preparation for the changes in curriculum for Common Core State Standards.  The International Center for Leadership in Education (ICCLES) will present Professional Development Training Seminars Wednesday, August 7th through Friday, August 9th. Rubric training will be conducted on Monday, August 12th for teachers.  Ethics Training for all employees is scheduled for August 13, 2013 at Livonia High School.    The first day of school for students will be Monday, August 19, 2013; this will be a whole day of school.  Superintendent D’Amico also announced the annual Stuff the UPS school supply drive for children attending all schools in Pointe Coupee Parish will be held on Saturday, August 3rd from 9:00 a.m. until 3:00 p.m. and Sunday, August 4, 2013, from 12:00 p.m. until 6:00 p.m. at the new Super Wal-Mart in New Roads. 

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Adjournment.  On a motion by Mr. James Cline, seconded by Mrs. Anita LeJeune, the meeting adjourned at 7:27 p.m.

 

____________________________

Brandon Bergeron, President

 

_____________________________

Linda D. D’Amico, Superintendent