MINUTES

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, May 23, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, May 23, 2013, in their meeting room located at 337 Napoleon Street in New Roads, Louisiana 70760.   Mr. Brandon Bergeron, President, called the meeting to order at 5:35 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mr. Thomas Nelson led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Shaw was requested to offer the invocation.

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Expressions of Sympathy.   On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Iris Bueche, a retired teacher from the Pointe Coupee Parish School Board.

 

Toussaint Battley, Sr., father of Monica Fabre, Principal at Rosenwald Elementary School, and Sandra Herbert, teacher at Rosenwald Elementary School.

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Recognitions:    Livonia High School students in grade 11 scoring an 18 or above on the ACT, and students in grade 10 scoring a 20 or above on the PLAN, were recognized with certificates for their academic achievement.

 

Dr. Angelique Bergeron, Director of the Julien Poydras Museum and Arts Center, was in attendance and acknowledged  Tyler Bergeron, an 8th grade student at Livonia High School, for his outstanding essay that won 1st place in the Julien Poydras Essay Contest.  Tyler was presented with a certificate from the School Board and photos were taken.

 

Akailah Sam, an 8th grade student at Livonia High School, was also recognized for winning the Knights of Columbus Patriot Essay Contest. 

 

Mr. Randy Jarreau, Welding Instructor and Mr. La Mark Tarver, Agriculture Teacher, at Livonia High School were recognized, along with several of their Future Farmers of America students for their accomplishments at the state welding competition held at the Associated Builders and Contractors Training Facility in Gonzales this past spring. Levi Bourque won the first place Overall Individual Welder Trophy by having the best weld of the day; and was also awarded for being the best high school welder in the entire State of Louisiana.  The 5th place team welding competition in the state of Louisiana went to Tanner Amond, Levi Bourque and Michael Whatley.  Certificates were presented to them for their achievement.

 

Mr. Randy Jarreau announced that Levi Bourque and Tanner Amond are seniors and these two students also scored above an 18 on the ACT.

 

Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote. 

 

On a motion by Chad Aguillard, seconded by Mr. Kevin Hotard, the Board unanimously approved the following consent agenda items:

 

·         Approval of the minutes from the regular School Board meeting of Thursday, April 25, 2013.

·         Approval of the Executive Committee meeting minutes of Thursday,

May 16, 2013.

·         Approval of the Pointe Coupee Banner as the selection of the Official School Board Journal, as required by R.S. 43:150 and R.S. 43:174, effective July 1, 2013.

 

End of Consent Agenda

 

Receive Head Start Supervisor’s Monthly Report.    Mrs. Karen Shaw presented the Supervisor’s Monthly Report as of April 30, 2013, and announced the final fiscal year (FY) 2013 funding level information from the Administration for Children and Families was received, Friday, April 26, 2013, a day after the last School Board meeting, in which the School Board voted to cover $26,942 of the budget cuts.  Mrs. Shaw’s report stated that due to federal sequestration, the Pointe Coupee Parish School Board’s Head Start Budget will reflect a 5.27 percent reduction which totals $55,921.  This final budget cut is $1,917 more than was announced at last month’s regular School Board meeting, and it was requested that the School Board would cover the additional $1,917, for a total of $28,859, all in transportation costs.  Also, the Board received the 2013 PCPSB Head Start Self-Assessment.  Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to accept the Head Start Supervisor’s monthly report as prepared and presented by Mrs. Karen Shaw. The motion carried.

 

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Revisions to the Extended Sick Leave Policy (GBRIB) and Job Descriptions for Custodians and Maintenance Employees Approved.    Mrs. Leslie Grezaffi, Chairperson of the Policy and Procedure Committee, announced that the Committee met and it is their recommendation to remove the word chronic from the extended sick leave portion of Policy GBRIB.  She stated the Committee also recommends adding information to job descriptions for custodians and maintenance employees that would include carrying a two way portable radio provided by the district, as required by immediate supervisor.

 

On a motion by Mrs. Leslie Grezaffi, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve removing the word chronic from the extended sick leave portion of Policy GBIB and include carrying a two way portable radio provided by the district to the job descriptions for custodians and maintenance employees of the school system.

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Monthly Financial Information for March 2013.    Mr. Frank Aguillard made a motion to accept the monthly financial information prepared and presented by Chief Financial Officer Stephen Langlois for the month of April 2013.  Mr. Thomas Nelson seconded the motion.  The motion carried.

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Suspension of the 2% Cash Reserve Portion of Policy DC for FY 2013-2014.    Finance Committee Chairperson Anita LeJeune stated that a meeting was held to discuss budgeting finances for the 2013-2014 year and it was the recommendation of the Finance Committee, not to include the 2% cash reserve line item that would increase deficit spending.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi, to suspend the 2% cash reserve portion of policy DC in the general fund budget for fiscal year 2013-2014.  The motion carried.

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Authorization to Advertise the Proposed 2013-2014 General Fund Budget for Public Review. Mr. Stephen Langlois prepared and presented the proposed 2013-2014 general fund budget with a projected $144,189.00 deficit spending.  This proposed general fund budget includes a single step increase for all employees in the system.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board authorized Chief Financial Officer Stephen Langlois to advertise the proposed 2013-2014 general fund budget for public review.  The motion carried.

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Approval to Post a General Notice of Reduction in Force.  Superintendent D’Amico is hopeful that she does not have to implement a RIF; however, she is requesting that the Board consider approving a general notice to inform employees of the possibility of such action before the end of the current 2012-2013 school year.

 

Mrs. Anita LeJeune made a motion to post a general notice of the possibility of a Reduction in Force, as discussed and recommended by the Finance Committee.  The motion was seconded by Mr. James Cline.  The motion carried.

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Mrs. D’Amico mentioned that she had received a memo from Stephen Langlois, Chief Financial Officer and Donald Fuselier, Director of Support Service, notifying her of a building lease that will expire on June 11, 2013 for the building located on the campus at Livonia High School.  Mr. Langlois and Mr. Fuselier requested that the Board consider amending the previously approved advertisement for bids for the lease/purchase of three double classroom modular buildings (two for Valverda and one for Rougon) with the addition of another double classroom modular building with the same scope of work for Livonia High School.   Superintendent D’Amico recommended that the Board consider adding an item to the agenda to revise the bids. 

 

Added Agenda Item.    Mr. Frank Aguillard made a motion to add an item to the agenda, seconded by Mr. Chad Aguillard, to revise the previous advertisement for bids for three double classroom modular buildings to include the lease/purchase of a double classroom modular building at Livonia High School. The motion to add the item was approved by all members of the Board present and voting.

 

Revision of Advertisement for Bids.  Mr. Thomas Nelson made a motion to revise the Advertisement for bids for the lease/purchase of four double classroom modular buildings (Rougon Elementary, Valverda Elementary and Livonia High School).  Mr. Frank Aguillard seconded the motion.  The motion carried.

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Strategy Session and/or Action Concerning Pending Litigations. 

 

Executive Session.  Mr. Frank Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to enter into an executive session to discuss litigation, entitled “Boyd and United States vs. Pointe Coupee Parish School Board,” Civil Action No. 65-3164-A on the docket of the United States District Court for the Middle District of Louisiana and litigation entitled, “East Baton Rouge Parish School Board, etal vs. LA School Employees Retirement System, bearing Docket Number 539,015, Sec. 26 in the 19th Judicial Court for the parish of East Baton Rouge, State of Louisiana”.   The motion carried and the Board convened in an executive session at 6:07 p.m.

 

Open Session.  Mr. Chad Aguillard made a motion, seconded by Mr. Frank Aguillard, to reconvene in open session at 7:17 p.m.  The motion carried.

 

On a motion by Mr. James Cline, seconded by Mr. Chad Aguillard, all eight members of the Pointe Coupee Parish School Board voted to appeal the decision of the 19th Judicial District Court in the LSERS case. 

 

Mr. Chad Aguillard made a motion to direct Mr. Hammonds to file whatever is necessary to have Pointe Coupee Central High School returned to the local school district for the school year 2014-2015.  Mr. Thomas Nelson seconded the motion. 

 

Mr. James Cline made a substitute motion to delay filing a motion to get the school back now, but to work on developing a plan for all schools in Pointe Coupee Parish.  Mr. Frank Aguillard seconded the motion.

 

The vote on the substitute motion resulted in the following action:

 

YEAS:            Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, and Anita LeJeune

NAYS:            Chad Aguillard, Kevin Hotard and Thomas Nelson

 

The motion passed by a vote of 5-3.

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Remarks from the Superintendent.   Superintendent D’Amico announced that Friday, May 24, 2013 was the last day that students would be attending school for the school year 2012-2013.  She stated that Memorial Day (Monday, May 27, 2013) is a work day for 12-month employees, unless they choose to use one of their personal vacation days. Teachers and staff will be off for Memorial Day; however, their last day of work for the current 2012-2013 school year is Tuesday, May 28, 2013. The abbreviated 12-month central office employee work schedule of Monday-Thursday from 7:30 a.m. – 4:45 p.m. will begin on Monday, June 3, 2013 and it will end on Thursday, July 19, 2013, as approved by the School Board on February 28, 2013; regular hours (8:00 a.m. – 4:00 p.m.) will be worked July 1-July 5, 2013, due to the 4th of July holiday.  Mrs. D’Amico announced that the 21st Century Community Learning Grant was awarded to the Pointe Coupee Parish School Board and she publically congratulated Mrs. Karla Jack and Mrs. Valery Dukes for their hard work with the grant application process.  Board members were requested to review information in their update folders (i.e., 2012-2013 student assessment data; letter of explanation and plan of action regarding the glitch that occurred with regard to Method’s, Inc., our financial software company, reporting 13 months, rather than 12 months of income on the magnetic tape they submitted to the IRS for our employees for tax year 2011). 

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Adjournment.  On a motion by Mr. Chad Aguillard, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:24 p.m.

 

______________________________

Brandon Bergeron, President

 

______________________________

Linda D’Amico, Superintendent