MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, April 25, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, April 25, 2013, in their meeting room located at 337 Napoleon Street in New Roads, Louisiana 70760.   Mr. Brandon Bergeron, President, called the meeting to order at 5:30 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mrs. Leslie Grezaffi led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Shaw was requested to offer the invocation.

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Recognition of Teacher of the Year.    Superintendent D’Amico announced she was proud to recognize Julie Claire (Wells) Langlois as the 2012-2013 Elementary Teacher of the Year for the Pointe Coupee Parish School Board.  Mrs. D’Amico mentioned that Mrs. Langlois has been an educator for 31 years and is a second grade teacher at Rougon Elementary.  Superintendent D’Amico shared a few statements written by students about their teacher, “Miss” Julie.  Mrs. Langlois was presented with a Certificate of Recognition and a $500.00 purchase order to spend on classroom materials.  A picture of Mrs. Langlois was taken for publication in the local journal, The Pointe Coupee Banner; her family members in attendance were also acknowledged.

 

President Bergeron stated that he had been requested to consider moving up agenda items 15 & 16 on the agenda due to the Sheriff having to take care of a pressing matter.  There being no objection, the agenda order was changed and the items were moved up on the agenda.

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Individual School Campus Security Projects for all Public Schools/Pointe Coupee Parish Sheriff’s Office Contracted for School Resource Officers at Rougon, Valverda and Upper Pointe Coupee 2013-2014.   Beauregard “Bud” Torres, Sheriff of Pointe Coupee Parish, applauded the School Board for the proactive security measures taken at public schools in response to the incident that occurred at Sandy Hook Elementary.  He announced that it is an honor to work with the School Board.  Sheriff Torres publicly recognized the PCPSB for their partnership with the Sheriff’s office in support of the Dare Program that has been offered many years to students in Pointe Coupee.  Sheriff Torres mentioned that although Sandy Hook Elementary is a modern school, “built with security in mind,” cameras and gates could not have prevented what happened in December 2012.  He further mentioned that what Sandy Hook was lacking was a police officer at the school.  Sheriff Torres strongly recommended that the School Board consider hiring School Resource Officers (SRO) for all schools to protect schools and students, since having an officer’s presence on a school campus is a huge deterrent, unlike gates and locks that are fallible.  Having an officer at the entrance of a school is not only good for potential acts of terrorism, but for custody issues and/or potential violence on the campus.  Time is of essence, since the State will conduct one training session for SRO’s during the month of June, thus allowing officers to be certified before the 2013-2014 school year begins. 

 

Mr. Johnny Sparks, Chairperson of the Crisis Management Team, and Mr. Donald Fuselier, Director of Maintenance and Support Services, conducted campus walk-through exercises with Principals at all public schools in the parish.  Cost estimates were obtained from vendors for internal/external fencing/gates; two-way radios, as well as additional surveillance cameras for each campus.  Mr. Josh Hughes, owner of Elite Solutions, was in attendance to provide a brief presentation regarding the existing surveillance system in comparison to the new IP system and Mr. Robinson was in attendance to provide information regarding fencing and electric gates.  Mr. Sparks stated that two-way radios are essential supplemental security with regard to having School Resource Officers on school campuses. 

 

The entire security package for added school security measures at five schools, presented by the Crisis Management Team headed by Mr. Sparks, resulted in the following estimated costs:  electric gates plus recessed fencing $175,000; extra cameras/system $80,000; new radios for all schools (10 radios per school) $15,000; New internal fencing for all schools and automatic pedestrian gates $105,000; extra personnel (including benefits on an annual basis) to monitor gates and cameras $131,415, with a combined expenditure of over $500,000.  The initial total expense would be nearly $700,000 ($175,000 would be expended for the additional School Resource Officers). 

 

Board Member Thomas Nelson inquired about what was being recommended and stated that if the School Board could afford the $700,000, then let’s do it, but if they can’t, then let’s do what we can and look at the other options when the funds are available.

 

Following a discussion regarding cost factors associated with the proposed security measures being considered for implementation, Mr. Chad Aguillard made a motion, seconded by Mrs. Anita LeJeune, to combine agenda items 15 & 16, approve contracting with the Pointe Coupee Parish Sheriff’s Office for School Resource Officers at Rougon Elementary, Valverda Elementary and Upper Pointe Coupee Elementary during school year 2013-2014 and to also approve funding two-way radios for all schools.

 

Mr. Cline interjected  he would like to have a Building and Grounds Committee meeting to study the whole picture with regard to financing and to consider searching for grants to pay for fencing and security cameras and would like to offer a substitute motion. 

 

 

Mr. Cline made a substitute motion to approve only hiring School Resource Officers for Rougon Elementary, Valverda Elementary and Upper Pointe Coupee.  Mrs. Leslie Grezaffi seconded Mr. Cline’s motion.  

 

A vote on the substitute motion resulted in the following action:

 

YEAS:              James Cline and Leslie Grezaffi

NAYS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, Anita LeJeune and Thomas Nelson

ABSENT:          Kevin Hotard

 

The motion failed by a vote of 2-5-1 result of action taken by the School Board on the substitute motion.

 

The original motion offered by Mr. Chad Aguillard, seconded by Mrs. Anita LeJeune, to combine agenda items 15 & 16, approve contracting with the Pointe Coupee Parish Sheriff’s Office for School Resource Officers at Rougon Elementary, Valverda Elementary and Upper Pointe Coupee Elementary during the school year 2013-2014 and also approve funding two-way radios for all schools resulted in the following action:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Leslie Grezaffi, Anita LeJeune and Thomas Nelson

NAYS:              None

ABSENT:          Kevin Hotard

 

The original motion passed by a 7-1 vote of the School Board.

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State Assessment Accountability Presentation Deferred. Superintendent D’Amico was prepared to show a PowerPoint presentation regarding accountability assessment.  However, due to the number of items on the agenda, a request was made by a member of the School Board to consider deferring this particular item.

 

Mr. Chad Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to defer the State Assessment Accountability Presentation until the School Board’s regular meeting in May.  Mr. Cline stated that he would like to hear this educational presentation and requested a roll call.  The roll call vote to defer the agenda item resulted in the following action:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi,

 Anita LeJeune and Thomas Nelson

NAYS:              James Cline

ABSENT:          Kevin Hotard

 

The motion to defer passed by a 6-1-1 vote of the Board.  Superintendent D’Amico stated that she will send a handout to members of the Board.

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School Presentations.    The following personnel presented information relevant to their respective school:  Mrs. Patsy Langlois, Principal of Rougon Elementary School, Mrs. Helen Roy, a teacher at Upper Pointe Coupee Elementary School, Mrs. Bridget Berry, Principal of Valverda Elementary School, Mrs. Monica Fabre, Principal of Rosenwald Elementary School and Mr. Aiman Bayoumi, a teacher at Livonia High School.

Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board unanimously approved the following consent agenda items:

 

·         Approval of the minutes from the regular School Board meeting of Wednesday, March 27, 23013.

·         Approval of the Executive Committee meeting minutes of Thursday, April 18, 2013.

·         Proclaim May 6-10, 2013 as Teacher Appreciation Week.

 

End of Consent Agenda

 

 

Receive Head Start Supervisor’s Monthly Report.    Mrs. Karen Shaw presented the Supervisor’s Monthly Report as of March 31, 2013.  She announced that due to Federal Sequestration, funding cuts to the Federal Head Start budget for the 2013-2014 (April 1, 2013-March 31, 2014) are necessary and reviewed proposed budget revisions for consideration by the School Board.  The Pointe Coupee Parish School Board’s Head Start operating budget was reduced to absorb $27,062 of the 5% cut and the School System will pay the difference of $26,942 in transportation (bus) costs.

 

Mr. Chad Aguillard made a motion, seconded by Mrs. Leslie Grezaffi, to accept the Head Start Supervisor’s monthly report, and to approve the proposed budget revisions for the 2013-2014 Federal Head Start Budget.  The motion carried.

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Advertisement for Bids Approved for the School Food Service Department.  On a motion by Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board approved the request to advertise bids for the School Food Service Department for bread, milk, dry processed food, frozen food, produce, non-food supply items and equipment for the school year 2013-2014, as requested by Ms. Kate Guillory, Supervisor of School Food Service.  The motion carried.

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Summer Feeding Request Approved.  Mr. Thomas Nelson made a motion to conduct summer feeding at Rosenwald, Upper Pointe Coupee and Livonia High School during the summer of 2013.   The motion was seconded by Mrs. Anita LeJeune.  The motion carried.

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Memorandum of Understanding with District Cooperative of Louisiana (DCL) Approved. Several School Board members from our parish attended a special interest school improvement session at the LSBA Convention in March 2013, facilitated by Supt. Jerome Puyau and Administrator Jeffrey Hand from the Vermilion Parish School System, regarding the District Cooperative of Louisiana (DCL).  Superintendent D’Amico invited Mr. Hand to attend the meeting to provide an overview and to answer questions that the Board may have regarding the program.   The DCL will provide a way of utilizing multi-district approaches in capturing student success (innovation of classrooms; seek discounted costs for volume purchasing (iPads, computer hardware, software, etc.); challenge notions and assumptions to formulate strategic reform ideas (utilize policies as a lever of change); stay abreast of national trends on curriculum and cognitive methodology advancement; leverage resources to plan against capacity deficits (dual enrollment, virtual forum teacher, etc.)  The costs associated with the program will be reimbursement for travel and/or lodging if/when a speaker or information session is requested beyond the set quarterly meetings in accordance with the Vermillion employee travel reimbursement policy.  Assist in defraying the costs of DCL overhead and operation by contributing an annual payment, due on the effective date of this agreement to the VPSB in accordance with the tiered structure annual recurring contribution, which is currently $1,500 per year for enrollment of 1000-5000 students, and could be reduced depending on vendor participation and obligation is one year at a time.  Mrs. D’Amico recommended that the Board consider participating in the DCL for the purpose of combining efforts from both district and community to promote academic and social success for maximized student achievement by exhausting all possible resources. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to enter into a Memorandum of Understanding with the District Cooperative of Louisiana by execution of an Intergovernmental Agreement.  The motion carried.

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Monthly Financial Information for March 2013.    Mr. Thomas Nelson made a motion to accept the monthly financial information prepared and presented by Chief Financial Officer Stephen Langlois for the month of March 2013.  Mr. Frank Aguillard seconded the motion.  The motion carried.

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Revisions to the 2012-2013 General Fund Budget Approved.   Finance Committee Chairperson Anita LeJeune stated that a meeting was held to review the proposed revisions to the general fund budget and the recommendation is to accept the revisions as presented by Mr. Stephen Langlois.  

 

Mrs. Anita LeJeune made a motion, seconded by Mr. Thomas Nelson, to approve the revisions to the general fund budget 2012-2013 as presented by Mr. Stephen Langlois.  The motion carried.

 

The Finance Committee also discussed the ROTC program and the potential financial expense with regard to the budget; a request was made to add an item to the agenda regarding ROTC.  Board member Frank Aguillard and Board member Thomas Nelson expressed how excited they were when the ROTC program was originally implemented in the Pointe Coupee Parish school system, a program that is gaining student enrollment each school year. 

 

Added Item.  Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to add an item to the agenda regarding Discussion and/or Action Regarding the AFJROTC Program at Livonia High School as agenda item 18C.  The motion carried.

 

Discussion and/or Action Regarding the AFJROTC Program at Livonia High School. Superintendent D’Amico announced that she had received a letter from Brigadier General Robert D. Thomas regarding severe budget cuts forcing the Air Force to reduce the level of funding available to support the Air Force Junior Reserve Officer Training Corps (AFJROTC) due to sequestration. The Minimum Instructor Pay (MIP) reimbursement is being reduced from 12 months to 10 months, thus requesting amendment of our standing Memorandum of Agreement (MOA), effective summer 2013.  She stated that in order to keep the ROTC program at Livonia High School would require that the School Board provide a letter of commitment that adequate training and uniform storage space, with respect to their specifications, will be provided for the program.  A discussion ensued regarding the feasibility of moving an unused building from the Rosenwald Elementary campus to the Livonia High School campus to help with capacity issues. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to give authority to the Superintendent to do whatever is necessary to comply with ROTC regulations required to have an instructor at Livonia High School, even if a building has to be moved.

 

Mr. Brandon Bergeron stated that he had been speaking to the ROTC instructor and made a substitute motion to find an adequate location for the ROTC program on the existing campus of Livonia High School.   Mrs. Anita LeJeune seconded the motion. 

 

A roll call vote on the substitute motion offered by Mr. Bergeron and seconded by Mrs. Anita LeJeune resulted in the following action:

 

YEAS:              Brandon Bergeron and Anita LeJeune

 

NAYS:              Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi, and Thomas Nelson

 

ABSENT:          Kevin Hotard

 

The motion failed by a vote of 2-5-1 result of action taken by the School Board on the substitute motion.


The original motion offered by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, to give authority to the Superintendent to do whatever is necessary to comply with ROTC regulations that are required to have an instructor at Livonia High School, even if a building has to be moved resulted in the following action.

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Leslie Grezaffi, Anita LeJeune and Thomas Nelson

NAYS:              None

ABSENT:          Kevin Hotard

 

The original motion passed by 7-1; a unanimous vote of those present and voting.

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Discussion and/or Action Regarding Advertising for Lease Purchase of Three Modular Buildings with Specifications.    Chief Financial Officer Stephen Langlois explained that former administration leased three modular buildings from M/Space as classrooms in 2007 (two buildings at Valverda Elementary and one at Rougon Elementary). 

 

Mr. Langlois stated that he would like to request permission from the School Board to advertise for the lease purchase of the existing buildings, not at a new cost, but to finally own them. 

 

On a motion by Mr. Chad Aguillard, seconded by Mrs. Anita LeJeune, the Pointe Coupee Parish School Board approved advertising the lease purchase of three existing modular classroom buildings.  The motion was seconded by Mrs. Anita LeJeune.  The motion carried.

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Permission Granted to Advertise Bids for Leasing the 16th Section Hunting Property/Road Use Agreement.  Mr. Stephen Langlois stated that the current hunting lease on the 16th Section property and the road use agreement will expire on August 31, 2013 and asked the Board permission to advertise bids.  

 

Mr. Thomas Nelson, seconded by Mrs. Leslie Grezaffi, the Board granted permission to advertise for bids to lease the 16th Section hunting property/road use agreement.  The motion carried.

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Discussion and/or Action Regarding School Board Policy GBAB.  Superintendent D’Amico presented policy GBAB.  After a brief discussion regarding whether or not to keep the policy as is, TAP, MFP, etc. a request was offered to table the item.

 

Mr. James Cline made a motion to table the agenda item regarding stipend compensation until further discussion at a meeting regarding financial matters.   The motion was seconded by Mr. Thomas Nelson and carried.

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Discussion and/or Action Pertaining to the Preliminary/Review Drawings from Mougeot Architecture  with regard to the Proposed Renovations to the Central Office Building.

The Building and Grounds Committee met on Wednesday, April 24, 2013 to review the preliminary re-roof and renovation scope of work for the Central Office Administration Building located at 337 Napoleon Street in New Roads, Louisiana.  Funding from the Cooperative Endeavor Agreement (State) and FEMA will be used for this project.

 

On a motion by Mr. James Cline, seconded by Mr. Thomas Nelson, the Board approved the preliminary review drawings from Mougeot Architecture regarding the proposed renovations to the central office building located at 337 Napoleon Street as recommended by the Building and Grounds Committee. 

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Discussion and/or Action Regarding a Lease/Purchase Agreement of Computers for Labs at All Schools.  Mr. Chad Aguillard made a motion to table the agenda item regarding a lease/purchase agreement for computer labs.  The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried.

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Adoption of a Records’ Retention Schedule.    Superintendent D’Amico recommended that the Pointe Coupee Parish School Board adopt a Record’s Retention Schedule as advised by a representative from the Secretary of State, State Archives & Records Services’ Department. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Chad Aguillard, to adopt the Record’s Retention Schedule for the Pointe Coupee Parish School Board provided by Superintendent D’Amico.  The motion carried.

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Mrs. Anita LeJeune left the meeting at 8:05 p.m.

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Remarks from the Superintendent.    Superintendent D’Amico stated that the school system received the Early Childhood Pilot Grant submitted by Mrs. Kristy LaCoste, with the professional assistance of Mrs. Jeanette Vosburg.  She stated that we are still waiting on the status of the SRCL and 21st CCLC Grants.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the meeting adjourned at 8:10 p.m.

                                                                                                           

_________________________________

Brandon Bergeron, President

 

________________________________

Linda D’Amico, Superintendent