MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, February 28, 2013

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, February 28, 2013, in their meeting room located at 337 Napoleon Street in New Roads, Louisiana 70760. Mr. Brandon Bergeron, President, called the meeting to order at 5:30 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, and Thomas Nelson.

 

Board member Anita LeJeune was absent.

 

Mr. James Cline led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Shaw was requested to offer the invocation.

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Recognition of Students of the Year.  Superintendent D’Amico presented a plaque and a certificate to the 2013 Pointe Coupee Parish Public School Students of the Year.  The students recognized were:

 

Kailen Amari Lee, a 5th Grade student at Rougon Elementary, was recognized for being selected as the Elementary School Student of the Year.  Kailen is the daughter of Erin Thurman and Antione Lee. Superintendent D’Amico read excerpts from the biographical sketch that she had submitted with her application.  Kailen’s family members in attendance were also recognized.  Mr. Kenneth Ramagos, of People’s Bank and Trust, presented Kailen with a $50.00 check; a photo was taken for publication in the local journal.

 

Jaisha C’Mone Victorain, an 8th grade student at Livonia High School, was recognized for being selected as the Middle/Junior High School Student of the Year.  Jaisha is the daughter of LaShonda Victorian.  Superintendent D’Amico read excerpts from the biographical sketch that she had submitted with her application and Jaisha’s family members in attendance were also recognized.  Mr. Wade O’Neal, of Guaranty Bank and Trust, provided Jaisha with a $50.00 check; a photo was taken for publication in the local journal.

 

Paige Ronisha Vaughn, a 12th grade student at Livonia High School, was recognized for being selected as the High School Student of the Year.  Paige is the daughter of Betty Jo Vaughn.  Superintendent D’Amico read excerpts from Paige’s biographical sketch that she had submitted with her application and members of her family in attendance were also recognized.  Ms. Mary Hollins, of Cottonport Bank, provided Paige with a $50.00 check; a photo was taken for publication in the local journal.

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Expression of Sympathy.   On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of the following:

 

Morris Anthony Bellelo, father of Donna Bellelo Mars, Insurance Clerk at the Pointe Coupee Parish School Board’s Central Office.

 

George Bueche, retired bus driver of the Pointe Coupee Parish School Board.

 

John Christophe, retiree of the Pointe Coupee Parish School Board’s Maintenance Department.

 

Oliver Morris, father of Debra Dixon, a School Clerk at Rougon Elementary School.

 

Terri Wrobel, mother of Nikki Landry, Librarian at Valverda Elementary School.

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Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to approve the following consent agenda items.  The motion carried.

 

January 24, 2013.

February 21, 2013.

 

End of Consent Agenda

 

School Presentations.  Mrs. Patsy Langlois, Principal of Rougon Elementary School, Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary School, Mrs. Stacy Gueho, Principal of Livonia High School, Mrs. Monica Fabre, Principal of Rosenwald Elementary School, and Mrs. Bridget Berry, Principal of Valverda Elementary School presented information regarding various educational programs, athletic events, book fairs, etc., regarding their prospective school.

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Agenda Item Order Change.  President Brandon Bergeron announced that he had received a request from a School Board member to consider moving agenda item nineteen up on the agenda to allow the Executive Director of the Innis Community Health Clinic an opportunity to attend an athletic event for her children.  Having no objections, the following item was addressed next on the agenda:

 

Approval of a Cooperative Endeavor Agreement with the Innis Community Health Center, Inc.   Superintendent Linda D’Amico provided a draft copy of the Cooperative Endeavor Agreement with the Innis Community Health Center (ICHC). Mrs. D’Amico stated the agreement was submitted to Attorney Charles Hardie for legal review and advisement.  She introduced Mrs. Cindy Peavy, the current Executive Director of the ICHC and Jessica Spears, the Director of the School Based Health Clinic.  Mrs. Peavy was in attendance to present information regarding the Health Resources and Services Administration (HRSA) School-Based Capitol Grant Funding opportunity that was applied for in 2012.  She explained that construction of a new center would allow expansion of the existing School-Based Health Clinic that is currently located in a modular building on the campus of Pointe Coupee Central High School.  Mrs. Peavy gave a brief overview of the scope of services that the ICHC has been providing to students, employees, siblings/parents of students; the number of patients from the community that have received services, and the proposed location of the project construction improvement site.  Superintendent D’Amico recommended that the School Board consider approving the Cooperative Endeavor Agreement with the Innis Community Health Center, Inc., including a long-term agreement to lease property to the ICHC, contingent upon the receipt of grant funds issued by HRSA.

 

On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the Pointe Coupee Parish School Board approved Superintendent D’Amico’s recommendation to enter into a Cooperative Endeavor Agreement with the Innis Community Health Center, Inc. authorizing a 25 year lease of property, expiration date of January 31, 2038, to the ICHC for proposed improvements, contingent upon receipt of grant funds.  The motion carried.

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Permission Granted to Pursue an Early Childhood Caring Network Collaborative Grant. Superintendent D’Amico announced since Head Start and Pre-K are already being served in the Pointe Coupee Parish public school system, the School Board has an opportunity to participate in the Louisiana Early Childhood Care and Education Network Grant through Act 3 Legislation. Superintendent D’Amico recommended that the School Board consider pursuing the competitive state grant.  If awarded, the grant will afford the school system the opportunity to partner with Class A Day Care Centers to design a network that will improve early care and education program quality and accountability for all children across all settings.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to pursue the Louisiana Early Childhood Care and Education Network Grant as recommended by Superintendent D’Amico.  The motion carried.

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Head Start Supervisor’s Monthly Report.   On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the February 2013 monthly Head Start Supervisor’s Report was approved as prepared by Mrs. Shaw.  The motion carried.

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Monthly Financial Report.  Mr. Stephen Langlois, Chief Financial Officer, prepared and presented the monthly financial report. He stated that the school system received an excellent rating on the AFR from the Department of Education for the 2011-2012 fiscal year. A short discussion transpired regarding the telephone call Superintendent D’Amico received regarding the reimbursement expected from FEMA for materials and supplies spent in the aftermath of Hurricane Gustav to purchase desks, computers, etc.  Mr. Kevin Hotard stated that he was in shock that we were going to finally receive funds that had been anticipated from FEMA for the last two to three years.   Mrs. Leslie Grezaffi expressed how proud she was of the staff for their persistence in pursuit of funding from GOSEP.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi to approve the monthly financial report presented by Mr. Stephen Langlois.  The motion carried.

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Permission Granted for Request for Proposal for Bids on Financial Management Software.   Superintendent D’Amico mentioned that a request was made at the Executive Committee meeting to pursue bids for a Windows based Financial Accounting Software System vs. the DOS Financial System currently being used by the Pointe Coupee Parish School Board’s business department.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board granted permission for the Pointe Coupee Parish School System to seek a Request for Proposal (RFP) for Financial Accounting Software for use in the business department for general bookkeeping (payroll, accounts payable, accounts receivable, purchasing and budgeting purposes; contract beginning July 1, 2013 ending June 30, 2014, with options to renew for additional two year periods through June 30, 2016.  The motion carried.

 

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School Food Service Budget Revision Approved.   Mr. Frank Aguillard made a motion to revise the 2012-2013 budget of the school food service department of the Pointe Coupee Parish School Board as presented by Kate Guillory, Supervisor of Child Nutrition Services.  The motion was seconded by Mr. Thomas Nelson.  The motion carried.

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Presentation of a Compensation Salary Schedule for Teachers Pursuant to Act I. Chief Financial Officer Stephen Langlois prepared a draft compensation schedule with the following minimal requirements: Demand, Effectiveness and Experience cannot account for more than 50% of the salary formula; teachers or administrators who receive an “Ineffective” Compass rating do not receive a higher salary in the year following the evaluation; and any current teacher’s or certified school employee’s salary cannot be reduced below the salary amount for the previous school year or at any time during a school year.  A copy of the PowerPoint presentation from the LASBO Fall Workshop regarding Act 1 was also provided, as it was used to assist with drafting the preliminary compensation schedule.  Mr. Langlois reviewed the proposed salary schedule comprised of 70 base steps, stipends for Effectiveness/Performance  (Highly Effective, Effective Proficient, Effective Emerging), Demand (Highly Effective, Effective Proficient, Effective Emerging), and Experience (Effective Emerging) for certified teachers, librarians, guidance counselors, speech therapists and social workers.  Mr. Langlois reviewed the base building steps and stipends to make this schedule as affordable as possible with regard to payouts.  Mr. Kevin Hotard stated that the Finance Committee reviewed this and commended the Administration for the good job that they did while trying to calculate that part of the law.   Mr. Langlois explained that steps will be awarded to teachers who obtain a degree higher than a Batchelor of Arts/Science Degree after the start of the 2013-2014 school year, thus, providing an incentive to pursue a higher degree.  Mr. Langlois and Superintendent D’Amico would like to meet with the Finance Committee before next month’s Board meeting.  A copy of the draft had to be submitted to Mr. Gary Jones at the Louisiana State Department of Education to inform them that the Pointe Coupee Parish School Board is working toward adoption of a salary schedule for pre-approval purposes. Mr. Chad Aguillard questioned if there had been significant employee input.  Superintendent D’Amico and Stephen Langlois met with Supervisors, Principals, and with members of the Superintendent’s Teacher Focus Group to present information regarding Act 1.  Superintendent D’Amico stated that she had visited all schools.  Mr. Frank Aguillard stated that the base salary excluding the $100,000 school performance bonus could be the only hold up, as the state’s plan is about individual performance, not school performance as a whole, but the Board can make this decision regarding TIF payouts to our schools.  Mr. Kevin Hotard agreed with Mr. Frank Aguillard as schools that had not participated in TIF would get anything.  Mr. Langlois stated that an option would be to add a one-time payment to the schedule. A short discussion ensued regarding frozen step increases.  It is estimated that $160,000 is needed to restore one year, $450,000 for the third year, not back pay, bumping up to where they would have been while entering the new salary compensation plan.  Mr. Thomas Nelson suggested that the Finance Committee meet initially to review the budget to determine if steps that were held back due to financial conditions can be restored, then bring it back to the School Board for their consideration.

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Consider Dismissal of a School Employee. Superintendent D’Amico stated that the agenda item to consider dismissal of an employee was no longer necessary since the employee resigned from the position.

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Adoption of the Calendar for the School Term 2013-2014/ Twelve-Month Employee 2013 Summer Work Schedule.  Copies of the proposed calendar for next school term/summer 2013 were prepared by Ms. LaShonda Victorian, Supervisor of Child Welfare and Attendance.  Superintendent D’Amico announced that she had met with Principals, Supervisors, and members of the Teacher Focus Group to obtain their input with regard to planning professional development days for employees.  

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the calendar for the 2013-2014 school term, as well as the twelve-month employee’s 2013 summer work schedule was adopted.  The motion carried.

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Attendance Awareness Week.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, this item was tabled.  The motion carried.

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Appointment of School Board Members to Serve on Committees.  President Brandon Bergeron appointed the following members of the Pointe Coupee Parish School Board to serve on committees from February 2013-December 2013. 

 

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BoardDocs. Mr. Brandon Bergeron apologized to Dr. Sue Roy, Supervisor of Technology, for having to postpone the demonstration of BoardDocs for members of the Pointe Coupee Parish School Board.  Dr. Roy and the representative of BoadDocs were thanked for their patience with regard to rescheduling the Web demonstration.  Superintendent D’Amico previously participated in a demonstration of BoardDocs, a paperless program being used by BESE and other organizations.  Merit, a BoardDocs representative from Austin, TX provided an overview of the program and entertained questions.

 

Board member Kevin Hotard left the meeting at 7:05 p.m.

 

Mrs. D’Amico’s recommended that the Board consider pursuit of a transition into the program. 

 

Mr. Thomas Nelson stated that he thought it was a good idea and made a motion to accept Mrs. D’Amico’s recommendation to pursue transitioning into BoardDocs.  The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried.

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Remarks from the Superintendent.  Mrs. D’Amico announced how pleased she and her staff are regarding the roofing and modular building hardening projects funded by the Disaster Recovery Program have started in parish schools and at the Maintenance Office. Mrs. D’Amico stated that there will be no cost to the district for these renovations.  A report regarding hardening on each school campus from the Sheriff’s office was placed in the update folders; the Sheriff will attend next month’s meeting for explanatory purposes. She mentioned that a Parent and Community Forum will be held on Wednesday, March 13, 2013, at 6:30 p.m. to discuss changes to the State Accountability System and the district’s application for a 21st  Century Community Learning Center Grant.  Mrs. D’Amico thanked Mr. Roosevelt Gremillion for giving students in our schools the opportunity to speak on the radio regarding Black History.  The Superintendent’s Reading to Ride challenge was a success with over 100 students in grades 1-8 qualifying to ride on the Mardi Gras Float.  She mentioned that she was disappointed that the weather kept some qualifiers from participating, but everyone that rode the float had a good time. She announced that a Drop-Out Summit sponsored by Louisiana Promise, Mr. John Smith and the PCPSS, was successful; approximately 30 people from the community were in attendance.  The 75th Annual Louisiana School Boards Convention will be held Monday, March 3 through Wednesday, March 6, 2013.  Mrs. D’Amico stated that although she will be available by cell phone or email, Mary Wells and Donald Fuselier will be the Administrators in Charge while she attends the conference.

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Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the meeting adjourned at 7:25 p.m.

 

___________________________

Brandon Bergeron, President

 

___________________________

Linda D. D’Amico, Superintendent