MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, October 25, 2012

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, October 25, 2012, in their meeting room located at 337 Napoleon Street in New Roads, Louisiana 70760.   Mr. Brandon Bergeron, President, called the meeting to order at

5:45 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard and Anita LeJeune.

 

Board member Thomas Nelson was absent.

 

Mr. James Cline led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Karen Holmes Shaw was requested to offer the invocation.

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School Presentations:  The following school personnel presented information regarding positive programs and events happening in public schools in the parish: Virginia Langland, representative of Mrs. Stacy Gueho, Principal of Livonia High School, Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary, Mrs. Patsy Langlois, Principal of Rougon Elementary, Mrs. Bridget Berry, Principal of Valverda Elementary, Samantha Slim and Adaryl Moore, teachers at Rosenwald Elementary.  Several highlights were Veteran’s Day Programs, Prime Time Family Reading Time, First in Math, Mock Presidential Elections, and supportive leadership. President Bergeron stated that it is really encouraging to hear in a public meeting what is going on in our schools and a good reminder of what we do for children.

Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote. 

 

On a motion by Mr. Frank Aguillard, seconded by Mrs. Leslie Grezaffi, the Board unanimously approved the following consent agenda items:

 

·         Minutes from the regular School Board meeting of Thursday, September 27, 2012.

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·         Minutes from the Executive Committee meetings of Thursday, October 18, 2012.

 

End of Consent Agenda

 

Head Start Supervisor’s Monthly Report.  Mrs. Karen Shaw provided copies of the Head Start Supervisor’s Monthly Report. Several School Board members were interested in how the on-site federal review monitoring is going.  Mrs. Shaw reported that although monitoring is not officially over, she thinks that the site visits have been completed.  The monitoring team mentioned that they loved the center facilities and were impressed with the knowledge and involvement that the School Board has regarding the Head Start Program in Pointe Coupee; they were very complimentary of the Head Start Staff and Policy Council.  The team expressed they were glad about the mental health services afforded to the children as well as their families.   Mrs. Shaw referred to the required Head Start program standards that are to be met every day (up from 1800 to 2500), but stated that she felt the program had a very successful monitoring.  Board member Chad Aguillard mentioned the vibes he felt during the interview with the team, as well as the positive comments that he is hearing at tonight’s meeting, is a good indicator that the program will be refunded again.   Board member Frank Aguillard stated that the process was very different, but they were well prepared.  Mrs. Leslie Grezaffi, a former teacher, contributed a lot to the interview process.  Mrs. Shaw stated that she received the refunding grant application letter and the application will be submitted in December.

 

Mrs. Anita LeJeune made a motion to approve the Head Start Supervisor’s Monthly Report as prepared and presented by Mrs. Karen Shaw.  The motion was seconded by Mr. Chad Aguillard.  The motion carried unanimously.

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Discussion/Action Regarding Monthly Financial Information.    Mr. Stephen Langlois, Chief Financial Officer, provided routine monthly financial information.   He asked if there were any questions regarding the report; there being none, a motion to adopt the financial report was entertained.

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Kevin Hotard, the Board voted unanimously to approve the monthly financial information as prepared and presented by Mr. Langlois.

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Employee Survey Results Regarding Make-Up Time for Hurricane Isaac.  A survey was conducted with school system employees to receive input regarding options for school days missed in the aftermath of Hurricane Isaac.  Superintendent D’Amico stated that after researching the number of daily instructional minutes that are already banked, she reconsidered the previously proposed options.  She mentioned that in years past, extra days were placed on the calendar for emergencies; however, additional daily instructional minutes are now submitted to the state in the SIS report. Mrs. D’Amico recommended that the Board give our employees the benefit of not making up the days missed since each school had more than the required instructional minutes scheduled for Hurricane Isaac, with the understanding that days missed in the future (snow, etc.) will be addressed.   According to Bulletin 741 and Board policy, as well as the fact that all schools are scheduled to surpass this requirement.

 

Mr. Chad Aguillard made a motion to adopt Superintendent D’Amico’s recommendation not to revise the school year calendar for 2012-2013 with regard to time missed for Hurricane Isaac.  Mrs. Leslie Grezaffi seconded the motion.  The motion carried.

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Discussion and/or Action regarding a Cooperative Endeavor Agreement Between Louisiana Department of Education Recovery School District of the State of Louisiana, Pointe Coupee Parish School Board and the Innis Community Health Center, Inc.

 

A copy of the draft agreement was provided to School Board members for their review. 

 

Mr. James Cline made a motion, seconded by Mr. Kevin Hotard, to enter into a Cooperative Endeavor Agreement between the Louisiana Department of Education Recovery School District (RSD) of Louisiana, the Pointe Coupee Parish School Board and the Innis Community Health Center, Inc., with payment by the RSD for one-half of the lease of the building which houses the School Based Health Clinic and one-third for the salary of a social worker.  The motion carried.

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Discussion and/or Action Regarding a Memorandum of Agreement, between the Innis Community Health Center, Inc. and the Pointe Coupee Parish School Board 2012-2013.

Superintendent D’Amico mentioned that the Innis Community Based-Health Center prefers a Memorandum of Agreement of all three entities (Innis Health Center, Pointe Coupee Parish School Board and the RSD) listed in the first contract, to best meet the students’ health care needs.  Board members were given a copy of the MOA explaining the responsibilities of the Pointe Coupee Parish School Board and the responsibilities of the Innis Community Health Center, Inc. 

 

Mrs. Anita LeJeune and Mr. Brandon Bergeron expressed their concern regarding visitors utilizing the Health Clinic located on the campus of Pointe Coupee Central without signing in at the school, as they are concerned about the safety of the students.  Mr. Bergeron asked if the Board could prohibit community residents from using the clinic as it only takes one wrong individual to go on the campus.  Superintendent D’Amico stated that although it is not an everyday occurrence, nineteen (19) individuals have utilized the facility since August; two (2) of which were teachers and one (1) was a parent with a child.  Mrs. D’Amico stated that the facility cannot refuse service to patients, but requested of Cindy Peavy, Executive Director of the Innis Community Health Center, to keep services to outside patients at the utmost minimum.  In the event of an emergency, it is understood that by law the clinic has an obligation to provide medical assistance to anyone in need. 

 

On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the Board voted to approve the Memorandum of Agreement between the Innis Community Health Center, Inc., and Pointe Coupee Parish School Board for the Community Based-Health Center located on the campus of Pointe Coupee Central High School for school year 2012-2013.  The motion carried.

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Presentation of School Performance Scores and Other Accountability Data.    Superintendent D’Amico stated that School Performance Scores (SPS) were received from the State Department of Education and presented the following information to the Board:  Three of the public schools showed growth for 2011-2012, one school stayed the same as the previous year and one school reflected negative growth, resulting in an overall average of a D for the district, with three (3) points positive growth. By comparison, Mrs. D’Amico announced district scores for the following neighboring parishes:  Iberville Parish School Board received a D, West Baton Rouge Parish School Board received a B, East Baton Rouge Parish School Board earned a C and West Feliciana received an A.  Mrs. D’Amico mentioned that the school system made growth, but not enough. Rougon Elementary School showed the most growth of all schools, with an achievement growth of 98.9 after an 87.8 transition baseline SPS the previous year. The growth made by Rougon Elementary made it the first school in Pointe Coupee Parish to receive the Top Gains Award from the State Department of Education; money that is provided to the school for the purchase of materials and supplies.  In addition, a monetary reward set aside by the local school system will be shared by all certified employees that worked at Rougon Elementary during the school session 2011-2012, and according to policy are still employed there, or in the school district.  Superintendent D’Amico reported that despite a 7.4 percent growth from the previous school year, the growth SPS of 77.2 and baseline SPS of 73.5 resulted in a failing grade at Upper Pointe Coupee.  Rosenwald Elementary School had a transition baseline SPS of 61.1 for 2010-11 and had a growth target of 10 for the 2011-12 session; they finished with a minus -3.3 growth rate in 2012 and a baseline SPS of 57.4, resulting in a failing grade this school year.  Valverda Elementary School finished with a transition baseline SPS of 98.8 in 2010-11 and a growth SPS of 98.8 in 2011-2012, thus remaining the same.  Livonia High School, with a 2.0 point growth of 85.8 in 2010-11 to 87.8 in 2012, received a baseline SPS of 88.3.  Mrs. D’Amico announced that she is also working to improve ACT scores; a Pre-Act test was given to Livonia’s juniors and seniors to evaluate the need since ACT scores will account for 25% of the School Performance Score in 2012-2013. The school system is working with Sylvan Learning to help students with reading speed and comprehension in an effort to better prepare them for timed reading; the computerized program will target what the students have missed with regard to pre-test.  Other factors of the 2012-2013 SPS are 8th grade LEAP, End of Course Testing (EOC) and Graduation Cohort rate.  Superintendent D’Amico and Supervisors in the school system are currently working with the Network Team (Warren Drake, Jill Crain and others from the Louisiana State Department of Education)  assigned to Pointe Coupee to help to devise a plan to achieve growth while implementing the new accountability standards.  Superintendent D’Amico mentioned that she has suspected, and the Network Team may have discovered, that the graduation cohort/scores from Pointe Coupee Central had been configured with Livonia High School’s scores for the last few years.  The Recovery School District took over Pointe Coupee Central; therefore, that school’s scores should not be included in the public school scores.  The state accountability contact is Jennifer Baird. This is being investigated and an appeal will be requested if the grades were configured with Livonia High’s scores.

 

Board member James Cline complimented all of the schools that showed growth this school year. Mr. Cline mentioned that although students from all over the parish enrolled in Valverda Elementary and Livonia High it was amazing that they were still able to show growth. Several School Board members criticized the State for not publicizing test scores from Pointe Coupee Central, a school in the Recovery School District.  Board member Chad Aguillard alluded to the Recovery School District’s honesty with regard to publicizing scores; he mentioned that if they had a good score, it would have been all over the paper.  Mr. Chad Aguillard announced that he supports the school and still cares about it, but if the School Board would have performed the way the RSD has, the outcome would have been different and we would have been shut down.  

 

Mrs. D’Amico stated that a walk through was done on the campus of Pointe Coupee Central and recommendations for routine repairs were noted.  The most recent collaborative agreement by the RSD included a periodic report to the Pointe Coupee Parish School Board.  Superintendent D’Amico announced that she had received an e-mail from Veronica Sizer of the RSD requesting to make a presentation to the School Board at their meeting in November.

 

Mr. Frank Aguillard stated that the RSD and charter schools should follow the same accountability guidelines the state requires of public school systems.  He questioned if the minutes from meetings of the RSD and Advance Baton Rouge are published in the local journal.  Mr. Frank Aguillard mentioned the changes in the state of Louisiana with regard to tax money and local funds going everywhere throughout the United States for virtual schools, charter schools and voucher programs, not just to cover public schools.  Mr. Aguillard mentioned that everyone needs to be accountable for tax money and you don’t want the state-run entities to control local entities.  Superintendent D’Amico mentioned that the new MFP clearly identifies how much money is being sent elsewhere.

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Receive Results of Annual Performance Review for Superintendent D’Amico.    The Board gave Superintendent Linda D’Amico a score of 3.62 out of 5 for her Annual Performance Review.  Board Member Anita LeJeune, Chairperson of the Policy and Procedure Committee, announced that Mrs. D’Amico scored above average; the evaluation of the Superintendent serves as a tool to show what is going on in the district and things that the school district has to work toward.  Mrs. D’Amico stated that she was grateful for the above-average score and thanked the Board for its confidence in her.  She announced that she knows that there are many goals that she and the Board would like to attain and hopes that in time they can move the school system further ahead.  President Brandon Bergeron requested that the records reflect that all eight (8) School Board members turned in an evaluation for Superintendent Linda D’Amico.

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Discussion and/or Action Regarding Consideration of an Agent of Record for Future District Insurance Policies.    Board member Kevin Hotard placed this particular item on the agenda for discussion and/or action regarding consideration of an Agent of Record for future district insurance policies relative to property and casualty, vehicle/fleet, errors & omissions, etc. Mr. Hotard stated that he had spoken to the current insurance agent and what the agent is asking for is not an inclusive Agent of Record, but rather an Agent of Record for the existing insurance carrier.  Mr. Frank Aguillard stated that there appears to be some confusion, as he had also spoken with the agent and the agent requested to have the item removed from the agenda. A brief discussion ensued.

 

Mr. Frank Aguillard made a motion to table the item regarding an agent of record for future district insurance policies. Mr. Chad Aguillard seconded the motion.  The motion carried.

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Remarks from the Superintendent.  Superintendent D’Amico announced that October 11, 2012 will be the end of the 1st nine weeks; October 16, 2012 will be a half-day of school is scheduled for District Parent Conferences.  Mrs. D’Amico mentioned how excited she is about the receiving the $10,000 Monsanto Grant for gardening projects at schools (thank you to the sixty-five farmers in the parish for their support).  Also, thank you to Miles Brashier, and his staff for their assistance and continued support.

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Student Expulsion Appeal. Superintendent D’Amico requested to table this item. 

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Chad Aguillard, the Board voted unanimously to table the student expulsion appeal agenda item, as requested by Superintendent D’Amico.

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Adjournment.  There being no further business before the Board, Mr. Chad Aguillard made a motion to adjourn, seconded by Mrs. Anita LeJeune, and the meeting was adjourned at 7:01p.m.

________________________________

Linda D. D’Amico, Superintendent

Pointe Coupee Parish School Board

 

                                                                  

Brandon Bergeron, President

Pointe Coupee Parish School Board