MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, September 27, 2012

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 27, 2012, in their meeting room located at 337 Napoleon Street in New Roads, Louisiana 70760.   Mr. Brandon Bergeron, President, called the meeting to order at 5:40 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, Leslie Grezaffi, Kevin Hotard and Anita LeJeune.

 

Board members absent were:  James Cline and Thomas Nelson.

 

Mrs. Leslie Grezaffi led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Karen Holmes Shaw was requested to offer the invocation.

 

Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Una David, the sister of Ted David, Alternative Instructional Program Teacher at Rougon Elementary School;

 

Andre’ Fuselier, the son of Donald Fuselier, Director of Maintenance and Support Services of the Pointe Coupee Parish School Board, and

 

Joseph Nelson, the brother of Thomas Nelson, Pointe Coupee Parish School Board Member – District C.

 

School Highlights/Updates.  President Brandon Bergeron has requested that Principals, or a designee from each school, provide an update of school event happenings at monthly School Board meetings.  Stacy Gueho, Principal of Livonia High School, Myron Brown, Principal of Upper Pointe Coupee Elementary, Monica Fabre, Principal of Rosenwald Elementary, Bridget Berry, Principal of Valverda Elementary, and Marcia Cazayoux, Assistant Principal of Rougon Elementary were in attendance and highlighted positive educational information relative to their respective school.  Mr. Bergeron stated that it is encouraging to hear about the good things that are transpiring in our public schools on a first-hand basis. 

 

Presentation Regarding the Early Development Instrument (EDI) for Childhood Development.  Mrs. Melanie “Mel” Bueche, President of the Pointe Coupee Parish Police Jury, announced that she is on the Board of the Capital Area United Way and was introduced to an Early Development Instrument (EDI) tool that measures population regarding how young children are developing in communities in the United States.  Mrs. Bueche, a former kindergarten teacher, was excited that information provided from this early childhood development tool could be very helpful in predicting health, education, and social outcomes for the parish of Pointe Coupee.  Dr. Geoffrey A. Nagle, Associate Professor at Tulane University and Karen Powel, Director of Education Initiatives at the Capital Area United Way discussed how data from this useful survey instrument could help children reach school healthy and ready to succeed and at no cost to the school system.  Superintendent D’Amico requested that the Executive Committee include an item on the regular School Board agenda to hear about the program that could be beneficial to our parish and they honored her request. Dr. Nagle shared a Power-Point Presentation to explain how data from the EDI survey can be a key component of Transforming Early Childhood Community Systems (TECCS), an initiative to guide local community efforts in preparing students for success. Dr. Nagle presented examples of community profile reports that provide a comprehensive set of maps, tables and contextual information about how children are doing developmentally in a given community, along with detailed information about how to understand what the EDI results mean.  He empathically stressed that no data is ever reported on individual children or teachers.  The confidential school reports provide data to participating teachers and their school administrators regarding how the children in a school are doing developmentally compared to children in other local schools using the EDI.  In order to get a “true” picture of the children in the community, all schools systems must participate; therefore, Superintendent D’Amico arranged a meeting between Dr. Nagle, Ms. Powel, Principal Missy Cline from the parochial school system and Principal Ashley Allen from the private school system so that they could be given the opportunity to learn facts about EDI and consideration of participation.  It was reported that eighteen sites around the country are participating in TECCS, and another 11 communities are participating in learning networks, with consideration of joining TECCS in future years.    Ms. Powel stated that it is a collaborative effort between the UCLA Center for Healthier Children, Families & Communities and United Way Worldwide. Mrs. Bueche announced that she is trying to get private donations to pay stipends to teachers that will be gathering the information.  Ms. Powell anticipates that it will take each kindergarten teacher approximately 15-20 minutes per student to complete the on-line profile report (of which the student is not with the teacher while this is being done).  Following a short discussion regarding time and training options, Superintendent D’Amico recommended that the School Board consider participation in the EDI for childhood development free of charge to the school system.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Chad Aguillard, the Board voted to accept Superintendent D’Amico’s recommendation to move forward with participation in the Early Development Instrument (EDI) for childhood development purposes.  The motion carried.

 

Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote. 

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the Board unanimously approved the following consent agenda items:

 

·        Minutes from the regular School Board meeting of Thursday, August 23, 2012.

.

·        Minutes from the Executive Committee meetings of Thursday, September 20, 2012.

 

End of Consent Agenda

 

Head Start Supervisor’s Monthly Report, Including the Annual Program Information Report (PIR) and Board Training (Review).   Mrs. Karen Shaw prepared and presented the Head Start Supervisor’s Monthly Report for the regular School Board meeting on September 27, 2012. She reminded the Board that although it is the end of September, information being presented is reflective of services as of August 31, 2012. Mrs. Shaw reviewed the following information: A. Monthly Financial Report:  (1). Annual Operating Budget (AOB); (2).  Credit Card Expenditures and (3) Non-Federal Share Report (In-Kind) AOB-April 2012 to March 2013.  B.  Monthly Program Information Summary: (1). Health/Development Information Summary regarding screenings and developmental assessments; (2). Parent Involvement Summary regarding parent activity and/or training and (3).  Disability/Mental Health Summary regarding overall updates on home visits and parents conferences as of June 30, 2012. C. Monthly Program Enrollment and Attendance Reports; D. Monthly Report of Meals and Snacks; Provided E. Results of the Annual Financial Audit; F. Community Assessment/Self-Assessment/Strategic Planning Addressing Needs of Head Start Program; G. Program Information Report (PIR)/Annual Report; H. Communication or Guidance to/from the Office of Head Start –Letter from Danya International regarding the on-site Monitoring Review of the Pointe Coupee Parish School Board’s Head Start Program from October 21, 2012-October 25, 2012;I. Policy Council 2012-2013 (Approved the Policy Council By Laws for 2012-2013), and J.  Head Start Program Focus for the Month. 

 

The Pointe Coupee Parish School Board (PCPSB) was awarded the Head Start grant as the grantee that directly operates the Head Start Program in Pointe Coupee.  The 2011-2012 PIR report reflected an enrollment funding of 153 three-year old children from 4-1-2011 to 04-31-2012, representative of nine classes in the parish.  Board members were given a complete report reflecting Head Start services provided during school year 2011-2012.

 

 

On a motion by Mr. Chad Aguillard, seconded by Mrs. Leslie Grezaffi, the Board approved receipt of the Head Start Supervisor’s Monthly Report, including the Annual Report, the PIR and Board Training.  The motion carried.

 

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Resolutions Approving Adopted Millage Rates for 2012.  Stephen Langlois, Chief Financial Officer, stated that a public hearing to consider levying increased millage rates after reassessment and rolling forward millage rates not to exceed the maximum authorized by law was held at 5:30 p.m. on September 27, 2012.  Notice of the public hearing was published in The Advocate and in The Pointe Coupee Banner.    The recommendation was to have the School Board roll forward to capture the increase in revenues from the increase in new property values. After the adjournment of the public hearing, the School Board convened in a public meeting.  Resolutions were presented for consideration to adopt millage rates(s) for 2012; set forth the adjusted millage rates(s) and roll forward to millage rates(s) not exceeding the maximum authorized rates(s), and adopt other authorized millages or taxes for 2012. 


Mr. Kevin Hotard made a motion to approve Resolution No. 1 adopting adjusted millage rates.  The motion was seconded by Mr. Chad Aguillard.  The motion carried.

 

 

RESOLUTION NO. 1

 

            BE IT RESOLVED, by the Pointe Coupee Parish School Board of the Parish of

Pointe Coupee, Louisiana, in a public meeting held on September 27th 2012, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2012, for the purpose of raising revenue:

 

MILLAGE

 

                School District Regular                                     4.46 mills

                (Tax for:  e.g. General Alimony, Library, Maintenance)

 

                Schools Parishwide                                         11.75 mills

                (Tax for:  e.g. General Alimony, Library, Maintenance)

           

            BE IT FURTHER RESOLVED that the Assessor of the Parish of Pointe Coupee, shall extend upon the assessment roll for the year 2012 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

                The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS:             Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, Leslie Grezaffi, Kevin Hotard, and Anita LeJeune

NAYS:             None

ABSTAINED:   None

ABSENT:        James Cline and Thomas Nelson

 

CERTIFICATE

 

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 27th, 2012, at which meeting a quorum was present and voting.

 

            New Roads, Louisiana, this 27th day of September, 2012.

            (City, Town, Village)

 

________________________________________

(Signature of authorized person of the taxing district)

 

 

Mr. Kevin Hotard made a motion to approve Resolution No. 2 adopting adjusted rates for the specific purposes for levied taxes. The motion was seconded by Mr. Chad Aguillard.  The motion carried.

 

RESOLUTION NO. 2

 

            BE IT RESOLVED, by the Pointe Coupee Parish School Board of the Parish of Pointe Coupee, Louisiana, in a public meeting held on September 27, 2012, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s),

but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2012, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:

 

 

                                                                                                                Adjusted Rate                                   2012   Levy

 

                School District Regular                                                                4.46 mills                                          4.54 mills

                (Tax for:  e.g. General Alimony, Library, Maintenance)

 

                Schools Parishwide                                                                     11.75 mills                                        11.96 mills

                (Tax for:  e.g. General Alimony, Library, Maintenance)

 

                School District #10                                                                                                                              10 mills

                (Tax for bonds, if applicable)

               

            BE IT FURTHER RESOLVED that the Assessor of the Parish of Pointe Coupee, shall extend upon the assessment roll for the year 2012 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:

 

YEAS:                Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, Leslie Grezaffi, Kevin Hotard, and Anita LeJeune

NAYS:                None

ABSTAINED:       None

ABSENT:            James Cline and Thomas Nelson

 

CERTIFICATE

 

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 27, 2012, at which meeting at least two-thirds of the total membership was present and voting.

 

                New Roads, Louisiana, this 27th day of September, 2012

                (City, Town, Village)

 

________________________________________

(Signature of authorized person of the taxing district)

 

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Monthly Financial Information.  Chief Financial Officer Stephen Langlois provided copies of regular monthly financial information for review.  He was happy to report that the final operating statement ended with a surplus of $180,000.  The cost cutting measures that were implemented did help to end the fiscal year with a positive balance.  Mr. Brandon Bergeron praised Superintendent D’Amico and the Chief Financial Officer for a job well done; he mentioned that he appreciated their hard work.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Frank Aguillard, to accept the monthly financial information.  The motion carried.

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Approval of Commercial Liability Insurance.    Mr. Donald Cazayoux, of Cazayoux Insurance Agency, Inc., thanked the Board for the opportunity to provide an insurance proposal for Commercial General Liability, Fleet Insurance & School Leaders Errors & Omissions.  He stated that Southern, a division of the Republic Insurance Company is offering a renewal proposal. 

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Anita LeJeune to approve the Commercial Liability Insurance Coverage with Cazayoux Insurance Company, effective October 1, 2012.  The motion carried.

 

Mr. Dewey Dukes was in the audience and requested to address the Board; President Bergeron honored his request.  Mr. Dukes mentioned that he is an insurance broker, would like the record to reflect that he is asking that Mike DeSoto (First Insurance Company of Marksville) and he be considered as the agent of record, if the Board wants to bring diversity.   Superintendent D’Amico stated that she had spoken to and had met with Mr. Dukes; he was provided a list of insurance policy renewal dates regarding the Pointe Coupee Parish School Board.  Mr. Dukes stated that this is considered a government account and reiterated diversity.  Superintendent D’Amico stated that she waited for a bid from Mr. Dukes, since she had given him a list of renewal dates, but she did not receive a bid from him or Mr. DeSoto.

 

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Ratification of State/Federal and Other Grant/Program Budgets for FY 2012-2013.

Mr. Kevin Hotard made a motion to ratify the state/federal and other grant program budget information for FY 2012-2013, as prepared by Stephen Langlois, Chief Financial Officer.  The motion was seconded by Mr. Chad Aguillard.  The motion carried.

 

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Approval of Lease Agreement with M-Space Holdings, LLC for School-Based Health Center. The School-Based Health Center (SBHC), operated by the Innis Community Health Center, is located on the campus of Pointe Coupee Central High School (PCCHS) and is currently being housed in a leased building from M-Space Holdings, LLC.  Superintendent D’Amico stated that she had met with Sharonda Webb, of the Recovery School District (RSD), and they have agreed to pay ½ of the building lease to keep the service of the SBHC on the PCCHS campus.  The RSD has also agreed to pay 1/3 cost for a social worker.  The Innis Community Health Center has applied for grants that would allow them to build their own building rather than leasing a building; however, grant notification has not been received to proceed.  It was previously thought that a wing could be used on the campus of PCCHS but will be out of the question because of cost factors.  Therefore, consideration of approval from the School Board is needed to enter into an additional 12-month lease agreement with M-Space due to the renewal on the SBHC building expiration date of October 1, 2012.  The ICHC currently pays for a Doctor, Nurse Practitioner, Nurse, Clerk, as well as part of the social worker’s salary.  A discussion ensued regarding services offered.  The intent of the SBHC is to keep children healthy, in school, administer athletic physicals for sports and also provide teachers with an opportunity to receive medical services at the clinic.  The INCHS would like to open a SBHC on property they have already purchased to braid and expand services to students in the Rougon, Valverda and Livonia area, if grant funding is awarded.  Board members questioned what population is allowed to receive services at the clinic.  Superintendent D’Amico stated teachers, staff and some parents visit the clinic. Mr. Brandon Bergeron and Mrs. Anita LeJeune expressed concerns regarding safety and mentioned in the best interest of our students, faculty/staff, any parent wanting to receive services at the SBHC should report to the office prior to visiting the clinic.  Mrs. D’Amico mentioned that the dental van serves students at all schools in the parish on a rotation basis.  Social workers from the SBHC see students at all Rosenwald Elementary, PCCHS and Upper Pointe Coupee Elementary; a short discussion ensued regarding billing for services. 

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Kevin Hotard, the Board voted unanimously to enter into a 12-month lease agreement with M-Space Holdings, LLC for the School-Based Health Center located on the campus of PCCHS.

 

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Adoption of Policy Revisions/Deletions and New Policies.   Forethought Consulting, Inc. prepared revisions/deletions and new policies resulting from statutory changes due to Act 1, as well as several revised leave policies based on Act 788 of the 2012 Louisiana Legislative session.  The policies were provided for review at the August 23, 2012 regular School Board meeting for consideration of adoption at the September 27, 2012 meeting.  Policies were presented according to the order of information highlighted in the Forethought Policy Alert Newsletter

 

Mr. Frank Aguillard made a motion, seconded by Mrs. Anita LeJeune, to adopt the following policies:  Revision of Policies ABB (Powers and Responsibilities), BD (School Board Policy), GAMC (Investigations); New Policy GBB (Personnel Positions); Revision of Policies:  GBI (Evaluation), GBJ (Promotion), GBK (Employee Discipline), GBM (Personnel Transfer); New Policy  GBO (Resignation), New Policy GBRB (Employee Attendance); Revision of Policies:  GBRJ (Substitutes), GBRHA (Sabbatical Leave); New Policy GBRIBB (Sick Leave Bank); Revision of CD (Line and Staff Relations), and Deletion of Policies:  GBRI, GBRB-R, GBKA, and CGB.  The motion carried.

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Revision of Policy GBNA (Reduction of  Personnel).  The Pointe Coupee Parish School Board adopted revisions to their Reduction of Personnel Policy in July 2012, and as required by all school districts submitted the policy to the Louisiana State Department of Education.  After review of the policy, staff members from the DOE met with Attorney Robert L. Hammonds and Mr. James Prescott of Forethought Consulting Policy on September 17, 2012 to discuss their differences in opinion over the statutory requirements.  Mr. Prescott prepared additional revisions to the policy regarding recall or other employment for consideration of adoption at the September 27, 2012 meeting.  Mr. Wayne Free, of Louisiana Association of Educators, met with Mrs. D’Amico just before the meeting this evening regarding the stability of the Louisiana Value Added Model (VAM).  She requested that the Board consider listening to what he had to say about VAM with regard to the additional proposed revisions being presented for adoption at tonight’s meeting.  Mr. Free mentioned that VAM, as it is proposed by the Governor, the legislature, BESE, and the DOE is unstable and does not fairly represent teacher/student performance.  He mentioned that there are a number of reasons for this and dozens of research studies/papers pointing them out and the lack of stability which is inherent in Value Added Models and the confidence interval/margin of error involved in value-added and other teacher performance measures and what that means as you focus on RIF Policies, Salary Schedules, etc.  Mr. Free mentioned that LAE has been battling this issue and is involved in a lawsuit against the state and his recommendation is not to remove the information regarding recall or other employment in the policy being proposed.   The proposed revised Reduction in Personnel Policy that was prepared by Forethought Consulting removed three of the three paragraphs, under the recall section of the policy, from the previously adopted policy in July 2012.  A suggestion to approve the revised policy as prepared by Forethought with an amendment of reinserting the third paragraph under recall was entertained for consideration. 

 

Mr. Kevin Hotard made a motion to approve revisions to the Reduction of Personnel policy (GBNA previously adopted in July 2012), with an amendment to allow paragraph three to remain under the recall or other employment section of the policy.  Mrs. Anita LeJeune seconded the motion.  The motion carried.

 

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Remarks from the Superintendent.  Superintendent D’Amico announced that October 11, 2012 will be the end of the 1st nine weeks; October 16, 2012 will be the first time that a half-day of school is scheduled for District Parent Conferences.  Mrs. D’Amico mentioned how excited she is about the receiving the $10,000 Monsanto Grant for gardening projects at schools (thank you to the farmers in the parish for their support).

 

- - - -

 

Adjournment.  There being no further business before the Board, Mr. Frank Aguillard made a motion to adjourn, seconded by Mrs. Anita LeJeune, and the meeting was adjourned at 7:40 p.m.

 

______________________________

Linda D. D’Amico, Superintendent

Pointe Coupee Parish School Board

 

______________________________

Brandon Bergeron, President

Pointe Coupee Parish School Board