MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, July 19, 2012

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, July 19, 2012, at 337 Napoleon Street, New Roads, Louisiana 70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:47 p.m.

 

Board members present were: Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Thomas Nelson led everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Myron Brown was requested to offer the invocation.

 

Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Mr. Claudius A. Hall, a retired teacher of the Pointe Coupee Parish School Board.

 

Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote. 

 

Mr. Frank Aguillard made a motion to remove an item from the consent agenda regarding the approval of the Executive Committee minutes of Thursday, July 12, 2012, until next month’s meeting.  The motion was seconded by Mr. Kevin Hotard.  The motion carried.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the Board unanimously approved the following consent agenda item:

 

·        Approval of the Regular School Board meeting minutes of Thursday, June 28, 2012.

 

End of Consent Agenda

 

 

Head Start Supervisor’s Monthly Report.   Mrs. Karen Shaw, Supervisor of Head Start, provided updated information regarding recruitment and enrollment of student slots at each school.  She announced that 126/153 students have been accepted for the 2012-2013 school year, as of June 30, 2012.  She mentioned that students are not considered officially enrolled until they attend school at least one day.  A short discussion ensued regarding the 10% above poverty level of students allowed to participate in the Head Start program.  Mrs. Shaw mentioned that quite often many of the 10% enrolled, although over income, students have exceptionalities documented with an IEP.  Mr. Thomas Nelson stated that percentage of over income slots (counted a part of 10% federally mandated maximum) is set aside for students above Federal Poverty Guidelines that have an IEP.  He further stated that the federally mandated 45 CFR Part 1305 “Eligibility, Recruitment, Selection, Enrollment, and Attendance Policy” provides for the point system that includes; poverty 25pts.; IEP 20 pts.; homeless 15 pts.; 3 years old 5 pts.; foster child 15pts., etc.  On another note, Mrs. Karen Shaw stated that federal law requires that the School Board must approve new hires for the program.  She mentioned the personnel that are being recommended for hire on August 2, 2012 are recommended pending the Human Resource/Personnel Office’s receipt of each hire’s approved Criminal Records Background Check, Physical, and Other Required Documentation.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to accept the Head Start Supervisor’s monthly report and the recommended new hires.  The motion carried.

 

New Hires for Head Start Program: Rosenwald Family Advocate – Vickki Maloid; Valverda Family Advocate – Heather Sproles; and Valverda Teacher Class 2 – Joyonna Willis, effective August 2, 2012.

- - - -

 

Discussion and/or Action Regarding Monthly Financial Information.    Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to accept the monthly financial information as prepared and presented by Chief Financial Officer Stephen Langlois.  The motion carried. 

 

Board member Anita LeJeune questioned the anticipated adoption date of the budget for 2012-2013.  Superintendent D’Amico announced that the proposed budget will be presented for adoption in August for submission to the State by September 15, 2012. 

- - - -

 

Discussion and/or Action Regarding Property and Casualty Insurance.   Superintendent D’Amico thanked Mike DeSoto and Jeanne Hess, with 1st Insurance Company of Marksville, as well as their broker Dewey Dukes, for submitting a proposal for property and casualty insurance.  A proposal was also received from Cazayoux Insurance Company.  Mrs. D’Amico stated that after receiving similar cost proposals from both insurance companies, she and Chief Financial Officer Stephen Langlois carefully reviewed the deductible cost per location vs. per building per occurrence.  Due to the structure of the lower deductible plan, Mrs. D’Amico stated that her recommendation is to accept the proposal from Cazayoux Insurance Company in New Roads.  Board Member Thomas Nelson mentioned for the benefit of the audience, both companies made presentations at the Executive Committee meeting the previous week.  Mr. Frank Aguillard alluded to the damages that occurred during Gustav, the cost of the deductible that was paid in comparison to the large difference that would have had to be paid if we would have been insured with the proposed plan from the other company.  He also mentioned how quickly Mr. Cazayoux, a local agent, responded with regard to helping the school system with insurance claims. Board member Chad Aguillard announced that the business opportunity was diversified by minority representation (the broker) and the other company representation of the majority.  Mr. Nelson stated that the total bid difference was $1,514 according to what Superintendent D’Amico mentioned, but for the difference regarding the deductibles the other company’s bid would have received Superintendent D’Amico’s recommendation.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi, to accept Superintendent D’Amico’s recommendation to renew the Property and Casualty Insurance with Cazayoux Insurance Company in New Roads.  The motion carried.

- - - -

 

Addendum to the Pointe Coupee Parish School Board’s 2012-2013 Compensation Plan Regarding Substitutes and Contract/Temporary Employees for the School Food Service Department.    Superintendent D’Amico stated that there was never a separate item in the salary schedule for temporary cafeteria employees and substitutes. She alluded to a manager being out for two months last year and a contract manger had to be hired.  In the event this would occur in the future, Superintendent D’Amico is requesting an addendum to the Pointe Coupee Parish School Board’s 2012-2013 Compensation Plan regarding substitute employees.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted unanimously to adopt the following addendum to the Pointe Coupee Parish School Board’s 2012-2013 Compensation Plan for cafeteria substitutes, and contract/temporary school food service employees.

 

Cafeteria Substitutes:

Cafeteria Technician Substitutes will be paid $51.00 per day; $55.00 per day after 20 consecutive days replacing the same technician at the same school cafeteria.

 

Cafeteria Manager Substitutes will be paid $70.00 per day; $85.00 per day after 20 consecutive days at the same school cafeteria

 

Temporary/Contract Cafeteria Employees:

Contract Cafeteria Technicians will be paid $8.75 per hour

- - - -

 

Revision of New Policy CEI (Evaluation of Superintendent) and GBC (Recruitment).    Superintendent D’Amico announced she had Attorney Hammonds review the two policies, as requested by the Policy & Procedure Committee.  Mr. Hammonds sent a letter regarding amendments to the proposed policies for the Board’s consideration of adoption.  File:  CEI was rewritten slightly in an attempt to better explain the process of evaluation of the Superintendent.  He mentioned that he had originally revised this proposed policy to indicate that the evaluation instrument form would be mutually agreed upon by the Board and the Superintendent, but changed that language when they realized that no evaluation could be conducted if the Board and the Superintendent could not agree on the form.  Alternatively, he stated that the Board would select the form of the evaluation instrument, but would have to seek input on that instrument from the Superintendent before doing so.  Mrs. D’Amico stated that her current contract includes performance objectives, as currently required by the State.  It was noted that some of the Superintendent’s in the state didn’t have performance objectives, but all Superintendent contracts will have to include performance objectives after the new legislation.

 

File:  GBC has been amended to incorporate existing policy language relative to advertising for vacancies in administrative positions.  This policy, as amended, requires the Superintendent or his/her designee to post notices of vacancies in all positions in various locations and gives the Superintendent authority to advertise for non-administrative positions when he/she considers it appropriate.  The revised policy draft goes on to provide that the Superintendent must advertise vacancies in administrative positions or positions with policymaking duties and requires that he/she  obtain permission from the Board before advertising for new positions.  This gives the Board the authority to determine that the new position is unnecessary before beginning the process of filling that position.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Anita LeJeune, to approve revisions as amended by Mr. Hammonds for Policy File CEI, effective with the next Superintendent’s contract of renewal and to approve revisions to Policy File GBC, effective immediately.  The motion carried.

 

- - - -

 

Adoption of a Proposed Reapportionment Plan.  Mrs. Nancy P. Jensen, Consultant of Garnet Innovations, LLC entered into a contractual agreement with the Pointe Coupee Parish School Board for the purpose of completing the 2010 School Board District Reapportionment Plan on December 15, 2011. In January 2011, Mrs. Jensen met with individual members of the School Board in three workshops (meetings posted) to discuss preliminary reapportionment boundaries regarding an ideal population per district of 2,850 for School Board Member Districts A, B, C, D, E, F, G, and H.  Mrs. Jensen prepared and disseminated information at School Board meetings regarding Plan 2; Amended Plan 2; Plan 3; Plan 4, Plan 5, Plan 6, and Plan 7 denoting district population, deviation, percent deviation, white, percent white, black, percent black, other, percent other, two or more races, as well as the percentage of two or more races.  The Pointe Coupee Parish School Board held a public hearing in their meeting room located at 337 Napoleon Street in New Roads, Louisiana, at 5:00 p.m., prior to their regular scheduled meeting on Thursday, July 19, 2012, where proposed reapportionment maps had been on display for weeks, if anyone wanted to view them. The public notice was published in the official journal, The Pointe Coupee Banner.    

 

Mrs. Jensen stated that the School Board is being requested to adopt a Resolution regarding a Reapportionment Plan to send to the Justice Department.  She mentioned that she did some quick calculations, just flat numbers following the public hearing in order to bring Mrs. Grezaffi’s district to a minority district.  She mentioned in order to create a minority district, you would have to move between 400 and 700 people primarily out of Mr. Nelson and Mr. Chad Aguillard’s district; Mr. Aguillard’s district would then have to include more white population resulting in his district no longer being a minority district. Mrs. Jensen stated that she understands that there was a request from District B to make it a minority district; between 800 and 1200 minority people would have to be moved and that really dilutes other districts. 

 

Mr. Roosevelt Gremillion, a member of the audience and President of the NAACP, addressed the Board to state that he was going to object to the Reapportionment Plan that is being proposed for submission to the Justice Department until such time that he has an opportunity to present it to the NAACP.  Mr. Gremillion mentioned that some of the key people in the local NAACP organization were in attendance at today’s meeting.  He further stated that he is asking to set aside the discussion regarding the reapportionment plan until such time that the NAACP can examine it and present it to its membership for its approval.  Mrs. Jensen questioned what plan Mr. Gremillion was referring to as 7 plans have been submitted for review.  She also announced that Reapportionment regarding the Pointe Coupee Parish School Board has been going on for almost three months and you are just now making the request.  She further informed Mr. Gremillion of the September deadline of submission to the Justice Department, of which he remarked that this would give them enough time to examine the plans and have an opportunity to voice their opinion one way or another.

 

Mr. Lawrence Smith, a member of the audience, stated that he isn’t asking for a minority district, but is asking for a swing district.  Mrs. Jensen mentioned that approximately 600 people would have to be moved and she doesn’t know if they can be moved.  She mentioned that the problem is that the numbers in Mrs. Grezaffi’s district have to be kept up.  Mr. Smith suggested that Mrs. Jensen rotate every district clockwise, with the exception of  Mrs. Grezaffi’s district, and move Mr. Bergeron’s district to the east side of Saizan Lane. Mrs. Jensen explained that this would dilute the two minority districts that we currently have.  Mrs. Jensen further explained that she has worked with these plans for several months trying to make it work and that a true minority district has to have 68% minority population.

 

Board member Thomas Nelson stated that he doesn’t see how a third “majority” minority district could be established with regard to percentages.  He mentioned that he doesn’t have a problem with giving up some of his district, but he can’t see how doing this would make a difference, as a minority district would have to be 68% and he doesn’t think it will be enough people to make a swing district.  Mr. Nelson stated that redistricting is required every ten years for one man one vote.  The district has to have similar numbers of people, not kinds of people, just people.  He mentioned that 10 years ago it was 85.37.  He also said that three (3) or ¼ of the twelve (12) Police Jury districts are minority.  The School Board, with eight (8) districts, is also ¼ minority with two (2) districts. 

 

Board Member Frank Aguillard asked Mrs. Jensen if all other public bodies in the parish had been reapportioned and Mrs. Jensen told him that they had (Police Jury, Justice of the Peace, etc.).  They were submitted and approved, even the correction to the Justice of the Peace. 

 

Mr. Gremillion requested once again to delay action in order to give the NAACP an opportunity to study the situation.  Mrs. Jensen told Mr. Gremillion that he had several months to look at this and questioned his asking for another delay.  He stated that he is asking for a delay because there are some people who are upset about what she had presented.

 

Mr. Thomas Nelson made a motion to approve Plan 5.  Mr. Chad Aguillard question if this is for Plan 5 with amendment 13 & 14. Mrs. Jensen explained that this will move the district from 70.37% to 70.47%.

 

Mr. Brandon Bergeron stated that he doesn’t know if the President of the Board normally offers a substitute motion, but he would like to make a substitute motion for Plan 7. 

 

Mrs. Anita LeJeune asked the major difference between Plan 5 and Plan 7.  She was informed that more of Fordoche is in Plan 5, of which is in District H.  Mrs. LeJeune questioned how many towns are split up in Plan 5; she was informed that Livonia and Morganza are split, but not Fordoche.  She further questioned how many towns are split in Plan 7; she was informed that Fordoche, Livonia, Morganza and New Roads are all split.  Mrs. LeJeune stated that the problem with all this is that Livonia has grown to a size that it doesn’t need Fordoche in its district anymore.  She further stated that now we’re doing all this kind of gerrymandering to get Fordoche in the district that has already grown; therefore, Plan 5.  Mrs. LeJeune mentioned so “they throw out Plan 5 so we will take 6 and that’s the compromise but in doing so who is going to get split in Plan 6….maybe no one”.  Mrs. Jensen stated that in Plan 6, it is Morganza and New Roads; Fordoche and Livonia are not split; both are totally in District H.

 

Substitute Motion Offered. 

Mr. Brandon Bergeron made a substitute motion to adopt a Resolution approving Plan 7 to be submitted to the Department of Justice to establish School Board districts for the Parish of Pointe Coupee for reapportionment of its voting districts.  Mr. Kevin Hotard seconded the motion.  The roll call vote resulted in the following:

 

YEAS:                        Brandon Bergeron, Kevin Hotard and Anita LeJeune

NAYS:                        Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi and Thomas Nelson

ABSTENTIONS:           None

ABSENT:                    None

 

The substitute motion failed by a 3-5 vote of the Board.

 

Original Motion Offered:

Mr. Thomas Nelson made a motion to adopt a Resolution approving Plan 5, with ammendments, to be submitted to the Department of Justice to establish School Board districts for the Parish of Pointe Coupee for reapportionment of its voting districts.  Mr. Chad Aguillard seconded the motion.  The roll call vote resulted in the following:

 

 

YEAS:                         Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi and Thomas Nelson

NAYS:                         Brandon Bergeron, Kevin Hotard and Anita LeJeune

ABSTENTIONS:            None

ABSENT:                     None

 

The original motion passed by a 5-3 vote of the Board and the following resolution was adopted:

 

RESOLUTION

 

A RESOLUTION TO ADOPT A PLAN TO

ESTABLISH SCHOOL BOARD DISTRICTS

FOR THE PARISH OF POINTE COUPEE

 

            BE IT RESOLVED by the School Board of the Parish of Pointe Coupee, Louisiana, in a regular meeting duly convened, in keeping with the authority granted by applicable federal and state laws and regulations, and in order to affect reapportionment of its voting districts, that it does hereby enact a resolution.

 

            SECTION 1.  The School Board grants permission for the demographer of record to submit the adopted Plan 5 to the Department of Justice for Section 5 review.

 

            SECTION 2.   That the School Board of Pointe Coupee Parish shall consist of eight (8) voting districts as herein provided and described in the attachment.

 

            SECTION 3.   This resolution will become effective with the opening of the qualifying period for the next scheduled primary election for members of the School Board.

 

            A public hearing was held on July 19, 2012, prior to a regular meeting of the Pointe Coupee Parish School Board.  The public hearing was advertised and held according to School Board regulations.

 

            The above resolution having been submitted to a vote, the result herein was as follows:

 

YEAS:                         Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi and Thomas Nelson

NAYS:                         Brandon Bergeron, Kevin Hotard and Anita LeJeune

ABSTENTIONS:           None

ABSENT:                     None

 

And the Resolution was declared adopted this 19th day of July 2012.

 

____________________________

Brandon Bergeron, President

 

Attest:

 

___________________________

Linda D. D’Amico, Superintendent

 

- - - -

 

Remarks from the Superintendent.   Superintendent D’Amico announced that a Health Fair, sponsored by Head Start, will take place at the Williams Scott Civic Center on Thursday, August 2, 2012, and invited everyone to participate.  She also announced the Stuff the UPS Truck campaign for school supplies will be held at the Wal-Mart parking lot on Saturday, August 4, 2012; public, private and parochial schools will benefit from this project sponsored by UPS and the Pointe Coupee Parish School Board.  Mrs. D’Amico announced the summer abbreviated schedule will end on Friday, July 20, 2012. On Monday, July 23, 2012, the Central Office will return to their regular business hours of 8:00 a.m. to 4:00 p.m.  Teacher notification letters regarding candidates for the two positions for Principal (Rougon and Rosenwald) were sent out; the final day to respond is the end of the work day on Monday, July 23, 2012. Teachers will report to their respective assigned school for 2012-2013 on Monday, August 6, 2012.  Professional Development will be held at Livonia High School on Tuesday, August 7, 2012 for all teachers and on Wednesday, August 8, 2012, for all teachers and support staff. 

- - - -

 

Adjournment.   On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the meeting adjourned at 7:13 p.m.

 

___________________________

Brandon Bergeron, President

 

___________________________

Linda D. D’Amico, Superintendent