MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, January 26, 2012

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, January 26, 2012, at 337 Napoleon Street, New Roads, Louisiana  70760.  Mr. Brandon Bergeron, President, called the meeting to order at 5:30 p.m.

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

President Bergeron requested that Sheriff Beauregard Torres, III lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mr. Larry Bossier was requested to offer the invocation.

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Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Quinten Gustin, a retired teacher of the Pointe Coupee Parish School Board.

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Recognition of the Livonia High School Football Team and Coaches.  The Livonia High School Football Team and their coaches were recognized as District 5-3A Champions for the 2011 football season. Team Captains accepted certificates on behalf of their team mates in honor of their outstanding performance and dedication with an overall record of 10-2.  Coach David Brewerton was also presented with a plaque for being named District 5-3A Coach of the Year. 

 

                                                                  Consent Agenda

 

The following items are considered to be routine and are enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  The motion carried.

 

           

                                                             End of Consent Agenda

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Receive the Head Start Supervisor’s Monthly Report.   Mr. Kevin Hotard made a motion, seconded by Mr. Chad Aguillard, to accept the Head Start Supervisor’s Monthly Board Report as prepared and presented by Mrs. Karen Holmes-Shaw.

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Annual Financial Report from Postlethwaite & Netterville, a Professional Accounting Corporation.    Mr. Freddy Smith, CPA with Postlethwaite & Netterville, reviewed the summary of audit reports and reported that the Pointe Coupee Parish School Board received an unqualified opinion, the best opinion, regarding the financial statements.  There were no material weaknesses identified regarding internal controls and no significant exceptions to the data reported in the performance and statistical data.  He mentioned that the financial statements reported are within the rules of Government and Accounting Standards.  Mr. Smith reviewed fund balances, net assets (cap, restricted and unrestricted), operating surplus (deficit) system wide, and information regarding an accrual and general fund for the 2008-2011 school years.  Expenditures by natural classification (the general fund) for the years 2009, 2010, and 2011 were also reviewed.  He mentioned that the audit firm’s responsibility under general accepted Government Standards are to express an opinion on the basic financial statements, provide reasonable, not absolute, assurance of detecting material misstatement of the financial statements, to gain a basic understanding of the internal control policies and procedures to design an effective and efficient audit approach, and to inform the Board of any material illegal acts and noncompliance discovered.  Mr. Smith stated that the biggest cost is personnel and reiterated that the system needs to raise funds and control expenditures to break even in 2012.  It was also mentioned that Postlethwaite & Netterville have been auditing the Pointe Coupee Parish School Board for seven fiscal years (2004, 2005, 2006, 2007, 2008, 2009, and 2010) and this is the 1st time there have not been findings and commended the Administration and staff for their hard work.  Mr. Smith reported that the school system will use a different budget format next year, with more budget columns reflecting the legislative auditor’s format.  This new format will allow a summarization of the current budget with a projection of next year’s budget.  Mr. Smith also reiterated that an unqualified audit opinion is a clean, and the best audit opinion that you can receive and mentioned that the Pointe Coupee Parish School Board has had an active role in doing their job with regard to finances of the school system. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. James Cline, to accept the 2010-2011 Annual financial Report as presented by Freddy Smith with Postlethwaite and Netterville.  The motion carried.

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Discussion and/or Action Regarding December 2011 Monthly Financial Information.  

On a motion by Mr. Chad Aguillard, seconded by Mr. Kevin Hotard, the Board accepted the information prepared and presented by Stephen Langlois, Chief Financial Officer.  The motion carried.

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Ratification of State/Federal and Other Grant/Program Budgets for FY 2011-2012.   

On a motion by Mr. Frank Aguillard, seconded by Mrs. Leslie Grezaffi, the Board ratified the state/federal and other grant/program budgets for FY 2011-2012, as prepared by Stephen Langlois, Chief Financial Officer.  The motion carried.

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Continuation of a Contract with the City of New Roads for a Resource Officer at Rosenwald Elementary School.

 

Mr. Chad Aguillard made a motion, seconded by Mr. Thomas Nelson, for the continuation of a contract with the City of New Roads for a School Resource Officer at Rosenwald Elementary under the same terms.  The motion carried.

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Discussion and/or Action Pertaining to the Policy Regarding School Visitors.  A brief discussion ensued regarding visitors reporting to the office to sign in upon arrival on school campuses.  This item was referred to the Policy and Procedure Committee.

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Discussion and/or action Regarding the Dare Program.   Sheriff Torres was requested to attend the meeting regarding the Cooperative Endeavor Agreement the Sheriff’s Office has with the Pointe Coupee Parish School Board relative to the Dare Program.  It was explained that the Dare Program was reinstated at all public schools, as well as False River Academy and Catholic of Pointe Coupee, by the Sheriff.  However, the Pointe Coupee Parish School Board pays 100% of the cost of the DARE program for public, private and parochial schools.  A Juvenile Officer incorporates an education process that teaches students the harmful effects of alcohol and drugs.   No action was taken on this agenda item. 

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Discussion and/or Action Regarding the Adoption of the 2012-2013 School Year Calendar.

 

Mr. Chad Aguillard made a motion to adopt the school year calendar for 2012-2013, as presented by Ms. LaShonda Victorian.  The motion was seconded by Thomas Nelson.  The motion carried.

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Approval of the District Technology Plan.  On a motion by Mr. Chad Aguillard, seconded by Mr. Frank Aguillard, the Board approved the District Technology Plan for July 1, 2012 - June 30, 2014.

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Discussion and/or Action Resulting from the Technology Survey.  Dr. Sue Roy presented results of a Technology Survey that was administered to all teachers in the school system during the month of December 2011.  No action was taken.

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Approval of Dual Enrollment Elective at Livonia High School.  On a motion by Mr. Chad Aguillard, seconded by Mr. Thomas Nelson, the Board approved the dual enrollment elective college course, Psychology of Human Development and Human Growth and Development, offered by McNeese State University to be taught at Livonia High School. The motion carried.

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Personnel Actions.  On a motion by Mr. Kevin Hotard, seconded by Mrs. Leslie Grezaffi, the following personnel actions were approved:

 

Extended Sick Leave:

 

Ashley Chauvin, certified teacher, Upper Pointe Coupee Elementary School, effective 01.0612 (.71) - 03.09.12;

Tina Leonard, bus driver, FRA/Catholic, effective 12.03.11-04.02.12;

Carol Smith, custodian, Livonia High School, effective 01.04.12 - 04.01.12;

Carla Washington, paraprofessional, Rougon Elementary School, effective 12.05.11-12.07.11 & 12.19.11;

Sharnette Russell, certified teacher, Rosenwald Elementary School, effective 01.06.12-01.20.12, and

Creasy Martin, paraprofessional, Rougon Elementary School, effective 01.13.12

 

New Hire:

 

Brandi Forbes, certified teacher, Rougon Elementary School, effective 01.04.12

 

Approval of Temporary Employees:

 

Laura Major, highly qualified paraprofessional, Rougon Elementary School, effective 01.05.12;

Irene Trosclair, child attendant, Valverda Elementary School, effective 01.11.12, and

Wanda Moreau, grant writing assistant, central office, effective 01.09.12 - 02.01.12

 

Appointment of Bookkeeper:

Karla Harrison, central office, effective 01.27.1

 

Administrative Transfer:

Judy LeBlanc from retirement clerk to personnel clerk, central office, effective 01.04.12

 

Appointment of Mentor Teacher:

Erica Lim, Upper Pointe Coupee Elementary School, effective 01.04.12

 

Resignation:

Sharnette Russell, teacher, Rosenwald Elementary School, effective 01.25.12

 

Appointment of Members of the School Board to Serve on Committees.  President Brandon Bergeron announced the following appointment of members of the School Board to serve on committees from January 2012-December 2012:

 

·         Building and Grounds Committee Members:  James Cline, Chairperson; Les Ann Grezaffi and Kevin Hotard

 

·         Finance Committee Members:  Kevin Hotard, Chairperson; Anita LeJeune and Brandon Bergeron

 

·         Strategic Planning Committee Members:  Chad Aguillard, Chairperson; Les Ann Grezaffi and Brandon Bergeron

 

·         Policy & Procedure Committee Members:  Anita LeJeune, Chairperson; Brandon Bergeron and Chad Aguillard

 

·         Legislative Liaison Representative:  Frank Aguillard

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Remarks from the Superintendent.  Mrs. D’Amico stated that she would like to thank Nan Ya Plastics for their generous donation of 23 pallets of 1” - 3” binders for use by students and office staff, with an estimated value of $52,992.00.  These binders were transported to all schools and are being distributed to students as needed.  Superintendent D’Amico mentioned that research conducted by Richard Allington indicates that encouraging reading, on a child’s independent reading level, is a key to increasing reading skills such as comprehension, vocabulary, fluency and automaticity.  Therefore, as Superintendent, she challenged public school students in grades 1-8 parish-wide to read Accelerator Reader Books, on their independent reading level, for an opportunity to ride with her on the Festival of Readers Mardi Gras Float, referred to as the “Reading to Ride” float.  Students with the highest Accelerated Reader points will be able to ride with the Superintendent in one or more of the three parades (Livonia, and two parades in New Roads).  She stated that donations of trinkets will be graciously accepted by the riders, as it will take a lot of throws for the anticipated number of readers that will be participating.  In closing, she thanked her staff for all that they do.

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Strategy Session and/or Action Concerning Pending Litigation.*   Mr. Chad Aguillard stated that he had requested that the Executive Committee place this particular item on the agenda and requested that Attorney Hammonds attend the meeting. 

 

On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the Board convened in an executive session at 6:37 p.m. to discuss the litigation entitled, “Boyd and United States v. Pointe Coupee Parish School Board”, Civil Action No. 65-3164-A on the docket of the United States District Court for the Middle District of Louisiana.

 

Open Session. Mr. Frank Aguillard made a motion, seconded by Mr. Chad Aguillard, to return to open session at 7:43 p.m.

 

No action was taken.

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Adjournment.  On a motion by Mr. Chad Aguillard, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:45 p.m.

 

____________________     _              

Brandon Bergeron, President

 

_________________________

Linda D’Amico, Superintendent