MINUTES

 

POINTE COUPEE PARISH SCHOOLBOARD

337 Napoleon Street

New Roads,LA  70760

 

REGULAR MEETING Thursday, December15, 2011

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, December 15, 2011, at 337 Napoleon Street, New Roads, Louisiana 70760.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.

 

Board members presentwere Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline,Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune and Thomas Nelson.

 

President Chad Aguillard requested Attorney Robert L. Hammonds to lead everyone in the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Holmes-Shaw was requested to offer the invocation.

 

Discussion and/or Action Regarding the Superintendent's  Contract.    It was announced that members   of the School Board would like to discuss Superintendent Linda D'Amico's contract in a closed session.   Mrs. D'Amico, was present and waived the twenty-four hour notification that the Board would convene in an Executive Session to discuss her contract.

 

Executive Session.    Mr. Kevin Hotard made a motion,seconded by Mr. Brandon Bergeron, to convene in a closed session at 5:35 p.m.

 

Open Session.   Mr. Frank Aguillard made the motion to return to open session.   The motion was seconded by Mr. Thomas Nelson and the meeting reconvened in an open session at 6:35 p.m.

 

President Chad Aguillard opened the floor to take action.

 

Board Member Frank Aguillard stated that he is of the opinion that Mrs. D'Amico is hardworking, honest and doing an excellent job as Superintendent. He further stated that Superintendent D'Amico is a local person,the type of person that is needed in this school system,and is proud to be working with her.

 

Mr. Frank Aguillard made the motion to extend Superintendent Linda D'Amico's contract one additional year (March31, 2012 to March 31, 2013).  Mr. James Cline seconded the motion.  Mr. Brandon Bergeron objected and requested a roll call.

 

YEAS:       Chad Aguillard, Frank Aguillard, Jr., James Cline, LeslieGrezaffi, Thomas Nelson

 

NAYS:       Brandon Bergeron, Kevin Hotard, and AnitaLeJeune

 

ABSENT:   None

 

The motion made to extend Superintendent D'Amico's contract by one year passed by a 5-3 vote of the School Board.

 

Superintendent D'Amico thanked the Board for extending her contract and stated that she is pleased to be allowed to continue to serve the children, families,educators and the community of Pointe Coupee Parish as Superintendent of Schools. Mrs. D'Amico stated that she is of the opinion that the school system needs stability at this time when there are many unknowns ahead for this district and serving in this capacity will allow her to see the results of the reforms that she and the staff have implemented to improve teacher effectiveness/student achievement, response to intervention, early childhood literacy, and dropout prevention to name a few.   Superintendent D'Amico mentioned that she will strive to work with all School Board members to improve education for the children of Pointe Coupee Parish and will be accessible to the community.

 

Board Member James Cline stated that he seconded the motion to extend Mrs. D'Amico's  contract  because  of  the  support  that  he  knows  that  she  has  from  the system's   staff   (Principals,  Supervisors  and   Teachers),   people  who   are   really responsible for the education of our children.

 

Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be removed from the consent agenda and considered as an item on the regular agenda for a separate vote.

 

Mr. Thomas Nelson made a motion, secondedby Mr. Brandon Bergeron,to approve the following consent agenda items. The motion carried.

 

 

•     Approval of the regular School Board meeting minutes of

Thursday, November17, 2011

 

•      Approval of the minutes from the Executive Committee meeting of

Thursday, December8, 2011.

 

End of Consent Agenda

 

Head Start Supervisor's Monthly Report.  Karen Holmes-Shaw, Supervisor of Head Start, provided copies of information regarding the monthly report, as well as Part 1307

 

-   Policies and Procedures for designation renewal of Head Start and Early Head Start Grantees.

 

-   She mentioned the national e-mail regarding school readiness (students ready to learn) and assured the School Board that the Pointe Coupee Parish School Board's Head Start Program is in full compliance with our federal state and local regulations.

 

Mr. James Cline made a motion, secondedby Mr. Kevin Hotard, to adopt the Head Start Supervisor's monthly report and the Annual Report to the Public for the Second Year of Operation. The motion carried.

 

Discussion and/or Action Regarding Reapportionment.   Mrs. Nancy Jensen, Representative of Garnet Innovations, LLC, presented information pertaining to the scope of professional services that would be offered to the Pointe Coupee Parish School Board regarding the 2010 School Board District Reapportionment Plan, should they agree to enter into a contract.  It was mentioned that Mrs. Jensen had assisted the Pointe Coupee Parish School Board with the last reapportionment plan that successfully obtained pre-clearance from the U.S. Department of Justice.

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board voted unanimously to enter into a contract agreement with Garnet Innovations, LLC, for professional services regarding the 2010 School Board District Reapportionment Plan.

 

Receipt of Federal Programs Report. Mrs. Karla Jack, Supervisor of Federal Programs, presented Power point information regarding ESEA and IDEA Reauthorization pertaining to status, issues, timing and where congress stands.   Mrs. Jack provided the TA Summary Report regarding successes and challenges pertaining to Rosenwald Elementary and UPCE from Field Strategists Michelle Fontenot (LFS) and Vicki Reaux (SFS).   Mrs. Jack presented a Certificate of Achievement to Ms. Marilyn Taylor, Principal of Rosenwald Elementary School, and Mr. Myron Brown, Principal of Upper Pointe Coupee Elementary, in recognition of success during the 1st Quarter of 1003g School Improvement Grant Implementation.

 

Adoption  of  Revisions  to  the  2011-2012  General Fund  and  School Food  Service Budgets. After a brief discussion, Mr. Kevin Hotard made amotion to adopt revisions to the 2011-2012 general fund and school food service budgets.    Mrs. Leslie Grezaffi seconded the motion. Mr. Bergeron requested a roll call resulting in the following:

 

YEAS:              Chad Aguillard, Frank Aguillard,James Cline, Leslie Grezaffi, Kevin Hotard, and Thomas Nelson

 

NAYS:              Brandon Bergeron and Anita LeJeune

ABSTENTIONS: None

 

The motion carried by a 6-2 vote of the Board.

 

Superintendent D'Amico stated that she would like to publicly thank Mr. Jared Gibbs for his assistance with budget revision preparations many late nights,even after accepting a position in another parish.

 

Monthlv Financial Information.     Superintendent  D'Amico  provided  copies  of  the November Bank Statement and other current asset balances ending November 30, 2011; the accounting statement of general fund revenue and expenditures; the outstanding check report; information regarding  Ad Valorem and Minimum Foundation Program Revenue; Sales and Use Tax Revenue;and Sales Tax Distribution for Municipalities.


Mr. James Cline made a motion, seconded by Mr. Frank Aguillard, to approve the monthly financial information, as presented by Superintendent D'Amico.  Unanimously carried.

 

Personnel Actions.     Mrs.Lisa Huffaker-D'Aquila, Supervisor of Personnel, presented the monthly personnel actions for consideration. Superintendent D'Amico stated that after careful consideration, she would like to recommend StephenLanglois as the Chief Financial Officer, as his auditing work experience will be helpful to the school system.

 

Mr. Frank Aguillard made a motion, secondedby Mr. Kevin Hotard, to approve the personnel actions as presented by Mrs. Lisa Huffaker-D'Aquila, Supervisor of Personnel:

 

Extended Sick Leave:

Dawn David, certified teacher, Livonia High School, effective 12.06.11-01.18.12

Margo Edwards,Head Start Teacher,Rosenwald Elementary School, effective09.12.1-

01.03.12

 

Consider Appointment of Chief Financial Officer: Stephen Langlois, effective 01.04.12

 

Consider Appointment of Pupil Appraisal Social Worker: Padra Francois,effective 01.17.12

 

Request for Leave Without Pay:

Ashley Chatman, certified teacher, Rosenwald Elementary, effective 01.13.11-05.25.12

 

Superintendent D'Amico announced that a recommendation will be made at the January School Board meeting for the appointment of Bookkeeper.

 

Approval of Revisons to Polices.   On a motionby Mr. James Cline, seconded by Mr. Kevin Hotard, the Board voted unanimously to approve revisions to policy Files:DJE, GBN, GBRA, IDDF and II, as suggested by Forethought Consulting, based upon action taken by the 2011 Louisiana Legislature.

 

Procedural Manual for Nurses Approved.  Mr. Kevin Hotard made a motion,seconded by Mr. James Cline, to approve the procedural manual for nurses, as presented by Ms. Mary Wells,Supervisor of Special Education. Motion carried.

 

Approval of a Resolution to Authorize the Superintendent to Enter Into a Cooperative Endeavor Agreement.

 

RESOLUTION

STATE OF LOUISIANA

 

POINTE COUPEE PARISH SCHOOL BOARD

 

The following resolution was introduced by Mr. James Cline and seconded by Mrs. Leslie Grezaffi.

 

 

A RESOLUTION TO AUTHORIZE THE SCHOOL BOARD SUPERINTENDENT TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH  POINTE COUPEE PARISH FOR HURRICANE GUSTAV/IKE CDBG-DISASTER RECOVERY PROGRAM INFRASTRUCTURE IMPROVEMENTS

 

WHEREAS, the Gustav/Ike Disaster Recovery Program for CDBG Infrastructure Improvements will be administered through the Pointe Coupee Parish Police Jury and that it is necessary for each benefitting Public Body to enter into a Cooperative Endeavor Agreement (CEA) with the Pointe Coupee Parish Police Jury to provide for the expenditure of funds through the Office of Community Development for Infrastructure Improvements benefitting the School Board.

 

 

NOW, THEREFORE, BE IT RESOLVED by the School Board as follows:  that Linda D'Amico, Superintendent, be and is hereby authorized to enter into a Cooperative Endeavor Agreement with Pointe Coupee Parish related to Infrastructure Improvements to be funded through the Gustav/Ike Disaster Recovery Program for CDBG Infrastructure Improvements."

 

BE IT FURTHER RESOLVED, that Linda D'Amico, is hereby appointed as the point of contract for the School Board with the Parish as it relates to implementation of the School Board's Infrastructure Projects.

 

The above resolution was duly adopted in regular session this December 15, 2011, by the following vote on roll call;

 

YEAS:       Chad Aguillard, Frank Aguillard, Brandon Bergeron,James Cline,Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:       None

ABSENT:   None

 

POINTE COUPEE PARISH SCHOOL BOARD BY:   clB

 

LINDA D'AMICO,SUPERINTENDENT ATTEST:

Regular School Board Meeting Dates for Calendar Year 2012.On a motion by Mr. Kevin Hotard, seconded by Mr. Chad Aguillard, the Pointe Coupee Parish School Board, officially set the 2012 regular School Board meetings for the fourth Thursday of each month, with the exception of the November and December meetings which have been set for the third Thursday, at 5:30p.m., to be held at the School Board Office located at 337 Napoleon Street, in New Roads, LA, as the date, time and place of the 2012 regular School Board meetings. The motion carried.

 

School Board  Member  Training.    The 2010 Legislature passed  Act  705,  effective January 1, 2011, a new act mandating School Board Member Training, replacing ACT 380.    All School Board Members are required to receive SIX (6) hours of Continuing Education annually;the old ACT required only four hours.  The LSBA website posted the following information regarding members of the Pointe Coupee Parish School Board having earned credit hours toward their certification in 2011:  Chad Aguillard received 21.5  hours;  Frank  Aguillard received  17.5  hours;  Brandon Bergeron received  16.5 hours; James Cline received12.5 hours; Leslie Ann Grezaffi earned 23 hours;Kevin Hotard received 10 hours; Anita LeJeune earned 13 hours, and Thomas Nelson earned 12.5 hours.  Superintendent D'Amico announced that Board members Chad Aguillard, Frank Aguillard, and Brandon Bergeron earned more than sixteen hours of training as a re-elected incumbent, and Leslie Grezaffi earned more than sixteen hours of training in her first year of service,thus earning the distinction of Distinguished Board Member.

 

Appointment of School Board President/Election of Vice-President-effective

January 1. 2012-December 31. 2013.    Mr. Chad Aguillard thanked the members of the School Board for having allowed him to serve as their President for the last two years. Mr. Frank Aguillard commented Mr. Chad Aguillard for his excellent leadership while serving as President. Mr. Chad Aguillard mentioned that according to a policy implemented by the School Board a few years ago, the Vice-President moves to the seatof the President.  Mr. Frank Aguillard stated that this policy was implemented in an effort to give every member of the Board an opportunity to serve as President.

 

President Chad Aguillard opened the floor to receive nominations to fill the upcoming vacant seat of Vice President.

 

Mr. Kevin Hotard nominated Mrs. Anita LeJeune as the next Vice President of the Pointe Coupee Parish School Board.   Mr. Brandon Bergeron seconded Mr. Hotard's motion.

 

Mr. James Cline nominated Mr. Frank Aguillard as the next Vice President of the Pointe Coupee Parish School Board .Mrs. Leslie Grezaffi seconded the motion.

 

Mr. Thomas Nelson made a motion to close the nominations. The motion was seconded by Mr. Frank Aguillard and a roll call vote on the original motion made by Mr. Kevin Hotard, seconded by Mr. Brandon Bergeron, to elect Anita LeJeune as Vice­ President of the Board resulted in the following:

 

 

YEAS:                   Brandon Bergeron, Kevin Hotard, Anita LeJeune

NAYS:               Chad Aguillard, Frank Aguillard, Jr., James Cline, Leslie Grezaffi, and Thomas Nelson

ABSTENTIONS:     None

 

The motion failed by a 5-3 vote of the School Board.

 

A roll call vote on the substitute motion offered by Mr. James Cline, seconded by Mrs. Leslie Grezaffi, to elect Mr. Frank Aguillard as Vice-President of the School Board resulted in the following:

 

YEAS:                Chad Aguillard, Frank Aguillard, Jr., Brandon Bergeron, James Cline,Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:                None

ABSTENTIONS:  None

 

The substitute motion passed by a vote of 8-0, and Mr. Frank Aguillard was elected as Vice-President of the School Board.

 

On a motion by Frank Aguillard, seconded by Mr. Thomas Nelson, Mr. Brandon Bergeron was installed as President of the Pointe Coupee Parish School Board by acclamation, effective January, 2012.  President-Elect Brandon Bergeron stated that he is committed to continue working hard to improve education in Pointe Coupee and thanked everyone for their vote of confidence.

 

Appointment of Executive Committeeof the School Board.   President-Elect Brandon Bergeron requested that Mr. Frank Aguillard and Mr. Kevin Hotard serve on the Executive Committee of the Pointe Coupee Parish School Board from January 2012- December 2012.    Mr. Frank Aguillard and Mr. Kevin Hotard graciously accepted the offer to serve on the Executive Committee.

 

Remarks from the Superintendent.    Mrs.D'Amico announced that the public school system will be closed from Wednesday, December 21, 2011 through Tuesday,January 3, 2012, and will reopen for businesson Wednesday, January 4, 2012, and she wished everyone a safe and a happy holiday season.

 

Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:26 p.m.

 

Chad Aguillard, President

                                                                                

LindaD'Amico, Superintendent