MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

SPECIAL MEETING Monday, October 17, 2011

5:30p.m.

 

The Pointe Coupee Parish School Board met in a special session on Monday, October 17, 2011, at the School Board office located at 337 Napoleon Street in New Roads, Louisiana 70760. Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.

 

Board members present when the roll was called were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mr. James Cline arrived at 6:43p.m.

 

Superintendent D'Amico led the Pledge of Allegiance to the Flag of the United States of America.

 

Karen Holmes-Shaw was requested to offer the invocation.

 

Personnel Actions.  Mrs. Lisa Huffaker-D'Aquila presented personnel actions (agenda item #5 A, B, and C) to be considered for approval. (A) Consider Appointment of Contract Parent Liaison/Counselor at Rosenwald Elementary School; (B) New Hires; (C) Consider Approval of Temporary/Contract Workers.  A discussion ensued.  After reviewing results from the Rosenwald Needs Assessment Instrument that was provided by the District Assistance Team, Principal Marilyn Taylor is recommending assistance to help students that have behavioral issues.  In addition to the Contract Parent Liaison/Counselor, Ms. Taylor would like to utilize some of her Title I money to fund a temporary contract employee to work with parents and children on a social/behavioral level, and requested that the School Board consider her request for this assistance. Superintendent D'Amico explained that customarily, principals decide on the use of their Title I funds allocated to their school within the realm of their Title I School Improvement Plan.  Nevertheless, we are presenting this before the Board for consideration of approval, using intervention need and job description. President Chad Aguillard wanted to know the scope of work or anything different that would be done in order to improve behavior at the school.  Principal Taylor stated that they would be working with the parents and students, contacting parents on a regular basis to address any behavior or social issue that a student may have, keeping them informed of the day to day activities and to let them know how they can be involved in their child's learning process.  She also stated that they will have scheduled monthly workshops for the parents to teach them how to work with their children on reading, math, and other learning skills.  This outreach will encompass behavioral, social and academics that will help to educate parents.  A rewards' program will also be a part of the workshops.   Board Member Brandon Bergeron expressed his concerns about finances and questioned if hiring another person was in the Title I budget.  Superintendent D'Amico and Principal Taylor stated that there is a parent involvement component within the Title I budget that would allow for the cost of this temporary contract employee position.   Board members were reminded that Principal Taylor is new and the School Improvement Plan that was in place was written by a former Administrator.   Superintendent D'Amico also stated that, after speaking with Principal Taylor, it would be almost impossible for a mental health counselor to perform their duties and be involved in behavioral matters of the children with effectiveness and adequately serve as a parent educator.   The behavior issues have to be managed in order for classroom instruction to be effective.  Board Member Anita LeJeune questioned the need for a special meeting.  Superintendent  D'Amico stated that the President  of the School Board requested a special meeting because of the scope of the problem  at Rosenwald, the need for a decision  on a time sensitive grant before the end of the month, and also the consideration of approval for generators the school system relative to the grant awarded through the Police Jury after Hurricane Gustav. At last month's regular meeting, there was an issue regarding the Parent Liaison position and President Aguillard announced that he was willing to call a special meeting as he thought that it is important to get this person in place due to the needs at Rosenwald.  Mrs. LeJeune expressed her concern about finances and wanted to know who was paying for the positions.  Superintendent  D'Amico  stated that the Student  Improvement  Grant  (SIG  1003g)  would  be  paying  for  the  counselor/parent liaison  and Title  I would be paying  for the behavior  strategist/parent  assistant,  both temporary  positions. Mrs. LeJeune questioned the school allocations and budgets. She was reminded  that Mrs. Karla Jack, Supervisor of Federal Programs, provided  a powerpoint presentation and handouts at the September School Board meeting in which all of this information was made available.   Board Member Thomas Nelson stated, but for the discussion held two months ago, we are here at this meeting because of the need to get the grade average up and the need of parental involvement.   Mr. Nelson mentioned that no other principal was told how they could use their money, and since this  is not  a general  fund  expense,  there  should  not  be  a discussion!  Mr. Nelson expressed his concerns for the need to help to improve schools.  Board Member Frank Aguillard stated that it was a good point and asked if Superintendent D'Amico was going to   make   a   recommendation   to   the   Board   to   hire   persons   for   the   position. Superintendent D'Amico stated that after talking to the principal at Rosenwald, and after a complete Needs Assessment Evaluation was done, she would like to recommend the position of Counselor/Parent Liaison as well as the person that Ms. Taylor is requesting to  fill  this  position  that  will  help  her  with  parental  involvement   and  the  behavioral problems of students at the school.  Board Member Leslie Grezaffi stated that schools where there is parental involvement statistically have better test scores and is glad to see that the School Board is addressing this issue.  Ms. Grezaffi further stated that if we can  improve  upon  this  one  thing,  we can  improve  in other  areas.  Board Member Brandon Bergeron expressed his concerns about finance and last minute decisions. Board Member Anita LeJeune questioned why was this position done away with months ago and now wanting to rehire. Superintendent D'Amico stated that funds for  the previous position had expired and in order to protect the general fund, the position was riffed.  The former principal at Rosenwald did not include this temporary position in the Title I budget; however, it now can be funded through the Title I budget as the new School Improvement Plan has been submitted to the state. Mr. James Cline stated that he has always voted for programs at Rosenwald, but that it was time for some positive results.

 

Mr. Thomas Nelson made a motion to approve the appointment of Kimberly Martin as the Contract/Counselor Parent Liaison at Rosenwald Elementary School, and to include the addition of Ruth Oliver as Behavior Strategist/Parent Liaison, according to contract agreement;   approved the new hire of Rita Gongora, certified teacher, Valverda Elementary, effective 10.04.11 and Robyn   Belle,   practitioner teacher (LRCE), Rosenwald Elementary, effective 09.26.11. Mr. Chad Aguillard seconded the motion. The motion carried.

 

It was stated that at the last meeting, the Board expressed that they would like to have all  temporarily  hired  contracted  employees  listed  on  the  Personnel  Action  Sheet. Therefore, Mrs. Lisa Huffaker-D'Aquila provided a list of 2011-2012 temporary/contract employees regarding agenda item 5(C) their names, position, location of employment in the school system, effective date of hire, and position funding source for consideration of approval by the Board.   Board Member Brandon Bergeron stated that he is of the opinion that the   Finance Committee   should   review this.  Board Member Cline questioned how many new general fund positions were on this temporary/contract list. SuperintendentD'Amico stated that one paraprofessional for Connections, four or five child specific attendants, and six two-hour extensions of reading interventionists daily time schedules  Mrs. D'Amico explained that temporary personnel  have been  hired under grants since 1999.  She stated that Special Education has changed from students attending one school, to specific classes and now to students being included in regular classes.  Increased human capital is required in many cases to have students with special needs in regular classrooms; therefore, the need continues to increase for child specific aides. She also mentioned the district must meet Maintenanceof Effort to continue receiving federal funds.  This is the amount of local andstate dollars spent on special education in comparison to the amount of federal $ received. A Connections Program paraprofessional was added because the enrollment in this program exceeded the 15 to 1 ratio for this year.  This is a new unfunded mandate by the state program that replaces/combines Pre-GED/Options. The district must provide response to intervention  in  reading  and  math  to  try to  reduce  the  number  of  special  education referrals; therefore, we need the additional two hours of paraprofessional services that could not be grant funded  to service the number  of children in need  of intervention. Board Member  Thomas  Nelson  was adamant  when he stated that these people  are already  in  position  by  a  Temporary/Contract   Agreement,  but  for  that  position,  we (members  of the Board) would not have had this conversation  tonight; he questioned why they would have to take this to the Finance Committee, since these employees have already been working.

 

Mr. Brandon Bergeron made a motion to table this item.  He stated that he would like to see a more current general fund budget reviewed by the Finance Committee.    Mrs. Anita LeJeune seconded the motion.

 

Board member Frank Aguillard requested that Superintendent D'Amico expound upon temporary/contract employees referenced in agenda item 5C.  Mrs. D'Amico explained that in the past individuals were under contract, grant funded or general fund.    She stated  that  the  demand  for  man  power  in  special  education  has  increased.   Mrs. D'Amico stated that you should spend the monies designated to you through grants such as maintenance of effort for special education.   She expressed the need for maintenance of the schools due to enrollment changes at the schools and new buildings being built, thus is recommending that the School Board accept the approval of   the temporary/contract employees as listed.

 

Mr. Frank Aguillard made a substitute motion to accept the Superintendent's recommendation to approve the 2011-2012 temporary/contract employees as listed. The motion was seconded by Mr. Thomas Nelson.  A roll call vote on the substitute motion resulted in the following:

 

YEAS:              Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi, and Thomas Nelson

NAYS:              Brandon Bergeron, Kevin Hotard, Anita LeJeune

ABSENT:          None

 

The substitute motion passed by a 5-3 vote of the Board and the following 2011-2012 temporary contract employees were approved:

 

A. School Improvement Grant

 

1. Sherry Adams                                    Paraprofessional                    UPCE

08.11.2011 -end date according to contract, or sooner, depending on funding

2. Vanessie Johnson                              Paraprofessional                    UPCE

08.11.2011 -end date according to contract, or sooner, depending on funding

3.  Carlene Long                                      Paraprofessional                    Rosenwald

08.11.2011 -end date according to contract, or sooner, depending on funding

4.  Nairnika DeJean                                 Paraprofessional                    Rosenwald

08.11.2011 -end date according to contract, or sooner,depending on funding

5.  Kim Martin                                       Parent Liaison/Counselor         Rosenwald

10.19.2011- end date according to contract, or sooner, depending on funding

 

B.  Special Education

 

1.  Amy Robinson                                   Paraprofessional 2hrs. GF      Valverda

08.11.2011 - end date according to contract, or sooner, depending on funding

2.   Angela Leblanc                                  Paraprofessional 2 hrs. GF    Valverda

08.11.2011 -end date according to contract, or sooner, depending on funding

3.   Anna Adams                                     Paraprofessional 2 hrs. GF    UPCE

08.11.2011 -end date according to contract, or sooner, depending on funding

4.   Lolita Duperon                                   Paraprofessional                    Rosenwald

08.11.2011- end date according to contract, or sooner, depending on funding

5.   Pam Duhe                                         Paraprofessional                    Rosenwald

08.11.2011 -end date according to contract, or sooner,depending on funding

6.   Tracie Johnson                                  Paraprofessional 2 hrs. GF     Rougon

08.11.2011 - end date according to contract, or sooner, depending on funding

7.   Melinda Guidroz                                Paraprofessional                    Rougon

08.11.2011 -end date according to contract, or sooner, depending on funding

8.   Heather LaCour                                 Paraprofessional 2hrs GF      Rougon

08.11.2011 - end date according to contract, or sooner, depending on funding

9.   LaRae Wells                                     Paraprofessional2hrs GF        UPCE

08.11.2011 -end date according to contract, or sooner, depending on funding

10. Detrice Smith                                    ChildAttendant                     UPCE

08.11.2011 -end date according to contract, or sooner, depending on funding

11. Avis Bajoie                                        Child Attendant/GF               Rougon

08.11.2011 -end date according to contract, or sooner, depending on funding

12. Alice Richard                                    Child Attendant/GF                UPCE

09.26.2011- end date according to contract, or sooner, depending on funding

13. Venise Gremillion                              Child Attendant/GF                Valverda

09.23.2011- end date according to contract, or sooner,depending on funding

14. Stacey Reed                                     Paraprofessional/GF              Livonia

08.11.2011 -end date according to contract, or sooner, depending on funding

15. Cynthia Lea                                      Paraprofessional/GF              Livonia

08.11.2011 -end date according to contract, or sooner, depending on funding

16. Alexander Fowler                                ChildAttendant/GF                Rougon

09.12.2011 -end date according to contract, or sooner, depending on funding

17. Tanja Baker                                        Child Attendant/GF                Valverda

10.10.2011 -end date according to contract, or sooner, depending on funding

 

18. Tanya Richardson  Child Attendant       Valverda       

10.10.2011 - end date according to contract, or sooner, depending on funding

 

A. Title 1

 

1.  Natalie Jarreau                                   Child Attendant                     Valverda

08.11.2011 -end date according to contract, or sooner, depending on funding

2.   Olivia Guevara                                    Bilingual Paraprofessional      Rougon

08.22.2011 -end date according to contract or sooner, depending on funding

3.   Kristen Torres                                    Paraprofessional                    Valverda

09.19.2011- end date according to contract, or sooner, depending on funding

4.   Maddie Olinde                                    Paraprofessional                    Valverda

10.18.2011 - end date according to contract, or sooner, depending on funding

5.   Ruth Oliver                                        Behavior Strategist                Rosenwald

 

 

B. Head Start

 

1.  Lagena Hurst                                     Ed. Services Manager            Central Office

07.01.2011- end date according to contract, or sooner, depending on funding

2.   Rhonda Allen                                    Clerk                                    Central Office

08.01.2011 -end date according to contract, or sooner, depending on funding

3.   Tessie Haynes                                  Clerk                                    Central Office

09.06.2011 -end date according to contract, or sooner, depending on funding.

 

C. 21st Century

 

1.  Michael Sparks                                  Student Worker                     Livonia

09.27.2011- end date according to contract, or sooner, depending on funding

2.   Jaylacia Odom                                  Student Worker                     Livonia

09.27.2011- end date according to contract, or sooner, depending on funding

3.   Xavier Christophe                               Student Worker                     Valverda

09.27.2011- end date according to contract, or sooner, depending on funding

4.   Carlton Vosburg                                Student Worker                     Livonia

09.27.2011- end date according to contract, or sooner, depending on funding

5.   Devon Edwards                                  Student Worker                     UPCE

09.27.2011- end date according to contract, or sooner, depending on funding

6.  Madras Samuel                                  Student Worker                     Rosenwald

09.27.2011 -end date according to contract, or sooner, depending on funding

 

D. IDPPY

 

1.  Erica Paul                                        Asst. Facilitator                     PCCHS

08.15.2011- end date according to contract, or sooner, depending on funding

2.   Christina Harrison                             Home Visitor                         PCCHS

08.15.2011- end date according to contract, or sooner, depending on funding

3.   Shakira Paul                                     Home Visitor                         PCCHS

08.15.2011 -end date according to contract, or sooner, depending on funding

 

E.  LA4

 

1.  Angela Gauthier                                 Paraprofessional                    Rougon

08.11.2011 -end date according to contract, or sooner, depending on funding

2.   Paula Speer                                      Paraprofessional                    Valverda

08.11.2011 -end date according to contract, or sooner, depending on funding

3.   Nekeisha Joseph                               Paraprofessional                    Rosenwald

08.11.2011- end date according to contract, or sooner, depending on funding

 

F.   School Food Service

 

1.  Suzanne Bergeron                               SFS Technician                     Valverda

08.II.20 II -end date according to contract, or sooner, depending on funding

2.   Belinda Jones                                    SFS Technician                    Livonia

08.II.20 II -end date according to contract, or sooner, depending on funding

3.   Alice Hutchinson                               SFS Technician                     Rougon

08.II.20 II - end date according to contract, or sooner, depending on funding

 

G.  Maintenance

 

1.  James Bellazin                              Maintenance/GF                                                           Warehouse

07.0 I.20 II -end date according to contract, or sooner, depending on funding

2.   Joseph Bellazire                                Maintenance/GF                    Warehouse

07.01.20II -end date according to contract, or sooner, depending on funding

3.   Merlin Plauche                                  Maintenance/GF                    Warehouse

07.0 I.20 II -end date according to contract, or sooner, depending on funding

4.   Reginald Davis                                  Janitor/GF                             Valverda

07.01.20II -end date according to contract, or sooner, depending on funding

5.   Danny Lejeune                                   Janitor /GF                            Livonia

07.01.20II- end date according to contract, or sooner, depending on funding

6.   Alphonse Porche                               Jan/ Maint/GF                       Rougon

07.01.20II- end date according to contract, or sooner, depending on funding

7.   Syronda Paul                                   Sweeper/GF                         UPCE

08.I 0.20 II- end date according to contract, or sooner,depending on funding

8.   Dennis Brown                                    Janitor help/GF                     UPCE

09.28.20II- end date according to contract, or sooner, depending on funding

 

H.  School Clerk

 

1.  Audrey Jones                                    SchoolClerk/GF                   Livonia

I O.II.20II -end date according to contract, or sooner, depending on funding

2.   Dana Barbay                                     School Clerk/GF                   Valverda

IO.Ol.20II- end date according to contract, or sooner,depending on funding

 

I.    Connections

 

1.   Genievieve Langlois                           Paraprofessional/GF              Livonia

09.09.20II -end date according to contract, or sooner, depending on funding

 

J.  Other

 

1.   Rhondalyn White                              Paraprofessional/GF              Rougon

08.II.20 II -end date according to contract, or sooner, depending on funding

2.  Georgia Battley                                 Paraprofessional/GF              Rougon

09.20.20II- end date according to contract, or sooner, depending on funding

3.   Monica Anne Steib                            Nurse/GF                              UPCE

08.I5.20 II -end date according to contract, or sooner, depending on funding

 

K.  Consultants

 

1.   David Ginn                                        Consultant/Sped/Title I Discipline      Central Office

08.04.20II-end date according to contract, or sooner,depending on funding

2.   Bobbie Jarreau                                Consultant/Bookkeeper/GF   Central Office

07.0 I.20 II-end date according to contract, or sooner, depending on funding

3.   Erin Capps                                      Arts Talent Program/GF         Val/Ros

08.24.20 II-end date according to contract, or sooner, depending on funding

4.   Pat Dial                                           Talent Theatre/GF                  Rougon

08.II.20 II-end  date according to contract, or sooner, depending on funding

5.   Judy Lloyd                                       Headstart                              Central Office

06.0 I.20 II-end date according to contract, or sooner, depending on funding

Discussion  and/or ActionRegarding  the Proposal by Linda Matessino with Respect to the  Future  of  the  School-Based   Health  Center  on  the PCCHS  campus. Linda Matessino, Executive Director of the Innis Health Center, thanked the School Board for their support of the School-Based Health Center that has been providing services for the past four years.  Mrs. Matessino stated that she is bringing good news regarding a grant opportunity to expand services. Jessica Spears, RN, Assistant Director of the School-Based Health Center was also recognized.  Informational graphs representing student enrollment, student medical visits by year/budget, and comprehensive physicals for the last four years were provided.   Mrs. Matessino stated that people all over the country will be competing for this grant that is associated with capital funding; to apply for the grant will require a long-term lease agreement with the school system.  She mentioned that the deadline to submit the grant application is November 13, 2011. Mrs. Matessino mentioned that the piece of land on the backside of the former LaBarre Elementary School and Pointe Coupee Central would be a great location to place a modular building to expand services.   She  stated  that  the  non-profit  School-Based Health  Center  currently  cannot  afford  to purchase  property  to  apply  for the  grant. Therefore, requested that the School Board consider a long-term land lease agreement with the Innis Health Center to provide the needed location to place a modular building for assistance with the grant application process.  Currently, the rental fee for the School-Based Health Center located on the campus of Pointe Coupee Central High School   is $1416   per   month,   agreed   upon   by former   Superintendent   Rawls. Superintendent D'Amico stated that correspondence was sent to Mr. Joe Neary of ABR requesting that they pay half of the rental fee for the building beginning October 2012; however, she reported that as of today, she has not heard anything about her request, but ABR will be billed accordingly.  Providing that the grant for a lease is approved and awarded to the Innis Health Center, a pad of concrete will be poured on the property to place a modular building.   The school system would be able to save the rental fees currently expended for the building located on the campus at PCCHS and the lease would be considered as an in kind service.   Mr. Frank Aguillard stated that servitude maybe needed to conduct the study of the property.   Mrs. Anita LeJeune stated that Superintendent D'Amico needs to look into the legality of leasing the property for the Health Center.  Mrs. Matessino  announced  that  grants.gov  is  the  website  to  visit  if anyone wanted to view the grant that she would like to secure to expand the center and reiterated that the grant proposal is due on November  13, 2011.   A short discussion ensued regarding funding for social workers.  Superintendent D'Amico stated that she is trying to work with Mr. John LaCour of the Picard Center to obtain FQHC funding for social workers.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to give the Superintendent the authority to work with Mrs. Matessino to provide a lease agreement proposal for consideration of approval.  The motion carried.

 

Discussion and/or Action regarding the Louisiana Recoverv Authority Community Development  Block  Grant for Generators.  Re-Roofing  and Hardening  projects.    Mr. David Mougeot, of Mougeot Architecture, provided a bid tabulation sheet reflective of September  27,  2011,  regarding  the  Pointe  Coupee  Police  Jury-School  Generator project for schools located in Pointe Coupee Parish, with funds from the Louisiana Recovery  Authority Community  Development  Block Grant.   Seven bid packets were mailed and two bidders responded.  Chustz Electric, LLC offered the lowest base bid of $1,188,241.00, with an alternate number 1 bid of $80,663.00; the total funds available for  the  project  is  $1,107,440.00,  and  the  amount  over  budget  is  $80,801.00.  Mr. Mougeot provided four options for consideration. Theoptionsare as follows:Option #1- Tax Exemption of $60,000.00, deletion of the two story building at the Morganza school reducing the size of the backup generator Morganza school site to a 50-KW generator, with power only to the cafeteria {$7100} for a total of $1,056,421.00; Option#2-Tax Exemption of $60,000.00, deletion of the School Board Office $66,938.00 for a total of $1,061,303.00; Option#3- the School Board will provide additional funds of $20,801.00; Option #4- reject all bids, redesign, and rebid.  This would require that reductions be made to get the project within budget.   A short discussion ensued regarding hardening to strengthen modular buildings, new roofs for gym, old warehouse, Upper Pointe Coupee and Rosenwald.

 

Mr. James Cline made a motion to accept Option #1 from Chustz Electric, LLC, reflecting a base bid of $1,188,241.00, an alternate no. 1 bid of $80,663.00, with a designer's estimate of $1,030,120.00, construction time of 180 days and liquidated damages of $400.00 per day. The motion was seconded by Mr. Thomas Nelson. The motion carried.

 

Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the meeting adjourned at 7:03 p.m.