MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA  70760

 

REGULAR MEETING

Thursday, September 22, 2011

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 22, 2011, at 337 Napoleon Street, New Roads, Louisiana 70760.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mr. James Cline was absent.

 

Thomas Nelson led the Pledge of Allegiance to the Flag of the United States of America.

 

Rev. Carl Terrance was requested to offer the invocation.

- - - -

 

Candidacy Announced.  Mr. E. Russelll Armstrong addressed the School Board and announced his candidacy for the Board of Elementary and Secondary Education (BESE) for the 8th district. 

- - - -

 

Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the following consent agenda items.  The motion carried.

 

 

End of Consent Agenda

 

- - - -

 

Agenda Order Change. President Chad Aguillard requested that the School Board address agenda item number fourteen pertaining to commercial liability insurance prior to agenda item number nine. The item was moved up on the agenda.

 

Discussion and/or Action Regarding Commercial Liability Insurance. Superintendent D’Amico stated that after meeting with the Finance Committee and much consideration, it is her recommendation to move from a self-insured fund to an insurance company. Southern Insurance Company, a member of the Republic Group and an A-rated company.  The premium quote for Southern Insurance Company will save the school system more than $20,000 from last year’s self-insured rate.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Pointe Coupee Parish School Board voted to accept the insurance proposal with Stone Oak Underwriters for Commercial General Liability and Commercial Automobile through the Southern Insurance Company (Republic Group), and School Board Legal Liability through Indian Harbor Insurance Company, effective October 1, 2011 to October 1, 2012. The motion carried.

- - - -

 

Head Start Supervisor’s Monthly Report/Annual Program Information Report. Mrs. Karen Holmes-Shaw provided copies of the Head Start Supervisor’s Monthly Report  reflective of (A) Monthly Financial Report; (B) Monthly Program Information Summary (August 2011); (c) Monthly Program Enrollment and Attendance Reports as of August 30, 2011; (D) Monthly Report of Meals and Snacks Provided; (E) Results of the Annual Financial Audit; (F) Community Assessment/Self-Assessment/Strategic Planning Addressing Needs of Head Start Program (G) Communication or Guidance to/from the Office of Head Start; (H) Program Information Report; (I) Policy Council; (J) Head Start Program Focus for the Month. She also presented copies of the 2010-2011 Annual Head Start Program Information Report (PIR).  Mrs. Shaw announced that there was a position change at the Region VI Office of Head Start in Dallas, TX. Mr. Paul McSpadden who had been the Program Specialist for our grant, is still part of our regional team; however, our new Program Specialist for day to day contact is Valerie Sudduth. A discussion ensued regarding vacant slots at one school and the waiting list at two schools. Mrs. Shaw stated that all centers except Valverda, are fully enrolled, but, Valverda has enrolled another student this month and should be fully enrolled by the end of October. Mr. Chad Aguillard expressed his concerns by stating that there if there is a problem with capacity at certain schools, it needs to be addressed, as he is passionate with regard to Head Start being provided for children in need of services. Mrs. Shaw reminded everyone that providing more slots at sites where they may be needed would entail petitioning the Office of Head Start for more federal dollars for buildings and staff.

 

Mr. Kevin Hotard made a motion to accept the Head Start Supervisor’s Monthly Report and the Annual Program Information Report as presented by Mrs. Karen Holmes-Shaw. The motion was seconded by Mr. Thomas Nelson. The motion carried.

- - - -

 

Federal Programs Report. Mrs. Karla Jack, Supervisor of Federal Programs, provided the Monthly Office of Federal Programs Report to the Pointe Coupee Parish School Board. Each School Board member received a copy of her PowerPoint presentation that addressed the following: NCLB-Title I Projected Allocations by School, School Improvement Grant-SIG 1003(g) for Rosenwald and UPCE Elementary Schools regarding implementation as reported by Marcia Pinsonat, and the Striving Readers Literacy Grant birth through grade 12. The changes in allocations reflect the large numbers of student transfers from Rosenwald, Upper Pointe Coupee Elementary, and other non-public schools to Valverda. The decrease in funding for all schools, except Valverda, resulted from a decrease in the per pupil allocation because of increased funding to provide Supplemental Education Services (SES) to students at Rosenwald.

 

Valverda will use its additional funds to contract a full-time and a part-time Interventionalist Paraprofessional for Literacy as need dictates and upon recommendation of the principal. The school system has an opportunity to apply for the Striving Readers Literacy Grant which will provide students from birth to 12th grade with reading intervention and literacy skills that will help students to be more successful. More than $180 million in grants were awarded to six states through the Striving Readers Comprehensive Literacy Program, which helps states pursue a comprehensive approach to improving literacy outcomes for all children birth through grade 12, including limited English proficient students and students with disabilities. Thirty-five states applied for the funding and Louisiana was one of the six winning states eligible to receive $28,500,000 (15% for children from birth to 5th grade, 40% from K to 5th, 40% to middle and high school and 5% for implementation of the grant). If awarded (waiting on application and permission from the Board) it will provide professional development for teachers, intervention for struggling students in literacy and help improve classroom instruction. Mrs. Pinsonat reported that external consultants will be coming to meet with teachers to monitor where they are with programs and to make necessary changes for improvement. Board member Brandon Bergeron asked about quarterly reports of progress so he could be in the know. Chad Aguillard asked about benchmarks to assess the progress. He requested that Ms. Pinsonat report the test results to the Board in a timely manner. The TAP program is designed to help develop quality teachers. PBIS is a program designed to help reduce referrals to the office and to help increase positive behavior; teachers will handle minor infractions and there will be rewards for no infraction. The Math Intervention Program is designed to work with the students that are struggling with basic math skills. Rosenwald and UPCE were assessed with regard to technology in order to help update equipment so that they will have Smart Boards, printers and computers. Ms. Grezaffi inquired about the benchmarks for improvements. Mr. Chad Aguillard stated that there are more programs and benchmarks now than ever before and that this is a good thing. Mr. Brandon Bergeron mentioned that he sees the need for advanced technology in all schools, such as Smart Boards. Superintendent D’Amico stated that the Federal Programs’ budgets will be reviewed to determine if funds are available to provide advanced technology over time. She stated that through SIG, they are pushing for more grants to help refurbish and purchase new equipment. Mrs. Anita LeJeune made a request for a comparative review of programs and their effectiveness.

- - - -

 

Personnel Actions. Mrs. Lisa Huffaker-D’Aquila, Supervisor of Personnel, presented the personnel actions to be considered for approval. Board members reviewed the information; President Chad Aguillard questioned the position of Parent Liaison not being included on the Personnel Action sheet for approval by the School Board.  Superintendent D’Amico mentioned that this is not a supervisory position; it is a temporary employment agreement for contract personnel with regard to the federal programs/grants. He further stated that he would like to be able to vote on this particular position because of the importance of the position and helping Rosenwald Elementary, a struggling school. President Aguillard also stated that he would like the Board to be able to vote on any new positions, especially at a struggling school like Rosenwald.   Mr. Brandon Bergeron mentioned that he agreed with President Chad Aguillard as he would like the opportunity to vote for grant positions for transparency reasons. Board member Frank Aguillard stated that he wanted the Board to be aware of the laws already in place regarding personnel. He stated that a Committee is appointed to interview applicants, a recommendation is made by the Superintendent to the Board, and stated that the Board would be in violation if they provided a recommendation. Frank Aguillard also agreed that anytime a contract is signed, the Board should be aware of this and stated that new school system employees (i.e., teachers fill teaching slots, etc.) are all hired contingent upon formal School Board approval. The consensus of the Board is to vote personnel items including temporary employee contracted positions, long-term substitutes, etc. up or down.  Personnel Supervisor Mrs. Lisa Huffaker-D’Aquila explained that she had been following the previous Personnel Director’s procedure with regard to preparing the personnel action sheet which did not include temporary employment contracted agreements. Mrs. D’Aquila stated that she will be happy to revise the form at the Board’s directive. President Chad Aguillard stated that he will schedule a special meeting to address the Parent Liaison position.

   

On a motion by Mr. Kevin Hotard, seconded by Mrs. Leslie Grezaffi, the School Board voted unanimously to approve the following personnel actions:

 

Resignations:

 

Angel Bates, Pupil Appraisal Social Worker, Central Office, effective 10.03.11;

Melvin Chavis, ROTC Instructor, Livonia High School, effective 9.30.11;

Vivian Landry, Supervisor of Child Nutrition Programs, Central Office, effective 09.30.11;

Ginger Marionneaux, Practitioner Teacher, Upper Pointe Coupee Elementary School, effective, 09.08.11;

Marco Ramirez, Certified teacher, Rosenwald Elementary School, effective 09.21.11;

Christina Rosaya, Head Start Paraprofessional, effective 09.15.11;

 

New Hires:

 

Laurie Byerly, Practitioner Teacher (LRCE), Upper Pointe Coupee Elementary School, effective 09.12.11;

Jaclyn Capdevielle, Practioner Teacher (LRCE), Rosenwald Elementary School, effective 09.19.11;

Kenneth Alsandor, ROTC Instructor, Livonia High School, effective 10.03.11;

Shelyncia Jones, High School Paraprofessional, Valverda Elementary School, effective 09.23.11;

 

Request  Leave Without Pay:

 

Pamela Babin, Paraprofessional, Valverda Elementary School, effective 09.09.11-12.09.11

 

Approval of Revised Salary Schedule for Child Nutrition Program Supervisor:

 

An Acting Child Nutrition Program Certificate can be issued annually for three years. After three years, the Child Nutrition Program Supervisor pay scale will go into effect, upon completion of a Masters’ Degree and three years of experience.

 

Appointment of Supervisor of Child Nutrition Programs:

 

Kate Guillory, effective 09.26.11

 

Appointment of Professional Development Coach at Valverda Elementary:

 

Bridget Bush, effective 10.03.11

 - - -

 

Monthly Financial Information. Chief Financial Officer Gibbs provided copies of the following monthly financials: cash (bank statement) and other current asset balances ending August 31, 2011; bank account balances as of September 20, 2011(reserved account, general fund, and capital outlay); Ad Valorem and Minimum Foundation Program Revenue, Sales and Use Tax Revenue, Sales Tax Distribution for Municipalities, and the Accounting Statement of Revenue and Expenditures as of August 31, 2011. Mr. Kevin Hotard questioned when the School Board should expect to receive the close out report. Mr. Gibbs mentioned that he and the bookkeeping staff are working with auditors regarding audit adjustment finalization and anticipates presenting this information in the very near future.

 

Mr. Kevin Hotard made a motion to accept the monthly financial information as presented by Mr. Gibbs. Mr. Frank Aguillard seconded the motion. The motion carried.

 

- - - -

Finance Committee Report. Finance Chairperson Kevin Hotard had scheduled a meeting on Thursday, September 15, 2011, following the Executive Committee meeting, to review and discuss liability, errors/omission, and fleet insurance offers by LARMA and PCAL. The meeting was called to order at 6:12 p.m. Mr. Donald Cazayoux, of Cazayoux Insurance Agency in New Roads, Louisiana addressed the Finance Committee. He stated that for years Coregis Insurance covered the school systems; however, Coregis had left the state. Therefore, parish school systems got together and LARMA was established as a self-insured funded pool. Mr. Cazayoux submitted information to several companies and reported that he had received an insurance proposal from Stone Oak Underwriters. They have more than 50 years of combined public school marketing, risk management, underwriting and product development experience. Southern Insurance Company, a member of the Republic Group, is an (A) rated company backed by the state. He reported that the insurance premium will save the school system more than $20,000 from last year’s self-insured rate with the LARMA pool. He also submitted the renewal quote from LARMA which was between $158,000 to $160,000. Mr. Michael DeSoto, 1st Insurance Marksville, presented a proposal of coverage from Property Casualty Alliance of Louisiana (PCAL ) for the year of account 2011-2012. The contribution and coverage summary was reflective of the 1st year of a two-year rate guarantee for the participation period October 1, 2011 to July 1, 2013. Mr. DeSoto mentioned that his company also pays dividends to its members. Committee members Chad Aguillard, James Cline, and Kevin Hotard, thanked the agents for attending the meeting. A very short discussion regarding premium savings transpired and the meeting adjourned at 6:26 p.m.

- - - -

 

Adoption of a Resolution Regarding Louisiana Uninsured/Underinsured Motorist.

 

RESOLUTION

 

RESOLVED  the Pointe Coupee Parish School Board met in a public meeting held on September 22, 2011, and was conducted in accordance with the open meetings law.

 

BE IT FURTHER RESOLVED that this Resolution, as presented by the Pointe Coupee Parish School Board, authorizes the Superintendent to sign the required Louisiana uninsured/under insured motorist form reflecting the cancellation of uninsured/under- insured motorist bodily injury coverage. The policy no longer offers coverage for uninsured/under-insured motorists. This selection is applicable to commercial automobile insurance coverage for the period October l, 2011 to September 30, 2012.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the aforementioned Resolution was adopted and recorded as follows:

 

           YEAS:  Chad Aguillard, Frank R. Aguillard, Jr. Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson

           NAYS:  None                         

           ABSENT:   None

           ABSTENTIONS:  None

                     

                                                                 CERTIFICATE

           I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 22nd day of September 2011, at which time a quorum was present and voting

(SEAL)           

______________________________

Linda D. D’Amico

Secretary-Treasurer/Superintendent

Pointe Coupee Parish School Board

- - - -

 

Adoption of Procedures Regarding Owner/Operator School Bus Drivers Leasing a School Bus from First Student, Inc. The School Board signed a new contract with First Student on July 1, 2011. The new contract allows the availability of two buses for use by the school system. Superintendent D’Amico stated that procedures and the cost of a school bus owner/operator leasing a bus from First Student should be considered for adoption.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Frank Aguillard, to adopt the following rules and regulations for operating First Student owned buses. The motion carried.

 

If a Pointe Coupee Parish contract driver needs to use a First Student owned bus, the following rules and regulations must be met:

 

  1. Contact the transportation clerk to ensure the availability of a First Student bus.

  2. Upon picking up the bus, the driver must show proof of insurance and their license with air brake endorsement; they must be air brake endorsed to operate the bus.

  3. The first time a driver rents a bus, he/she must ride with a First Student driver to learn the system and operation of the bus.

  4. While using the First Student bus, the contract driver’s personal/sick days will not be affected, also, the contract driver will receive operational pay for this day to pay for fuel and rental.

  5. A rental fee of $70.00 per day will be accessed.  After twenty-two consecutive days, the fee will be increased to $140.00 per day.  The rental fee will be taken form the driver’s operational pay.

  6. Contract drivers must follow the First Student Rules and Regulations.

  7. A checklist with mileage and fuel will be completed on the day of rental.

  8. Upon completion of rental, the bus must be returned with the same amount of fuel as the first day of rental and in the same condition as when it was received.

- - - -

 

Adoption of Revisions to Policies.   School Board members were provided copies of proposed policy revisions, prepared by Forethought Consulting Policy Service, for consideration of adoption. The proposed policy revisions are reflective of the 2011 Regular Session of the Louisiana Legislature.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the revisions to the following polices: BCBK (Executive Session), BH (School Board Ethics), GBDA (Employment of Retired Personnel), IDCC (Kindergarten), IDFA (Interscholastic Athletics), and JBA (Compulsory School Attendance Ages). The motion carried.

- - - -

 

Performance Review of Superintendent.  Mrs. Anita LeJeune made a motion, seconded by Mr. Brandon Bergeron, to table the performance review of Superintendent D’Amico until next month. The motion carried.

- - - -

 

Special School Board Meetings Concerning Desegregation Litigation.  Superintendent D’Amico stated that Mr. Cline had placed this particular item on the September agenda; however, he was unable to be in attendance. Mrs. D’Amico relayed that Mr. Cline has expressed an interest in the School Board conducting either monthly or bi-monthly strategy sessions, possibly additional monthly or Saturday meetings, to discuss plans prospective of returning Pointe Coupee Central High School to the school system, respective of the fact that the school system is still under the consent decree. School Board members were receptive to the idea of meeting to discuss plans in an effort to be prepared in the event that the school would be given back to the Pointe Coupee Parish School Board to operate. This agenda item will be revisited at a later date.

- - - -

 

Remarks from the Superintendent.  Superintendent D’Amico stated that she was going to defer to the principals, or their designated school representative, to provide information regarding positive happenings at their school sites. The following personnel gave a brief overview of the start of the 2011-2012 school year: Mrs. Stacy Gueho, Principal of Livonia High School; Ms. Marilyn Taylor, Principal of Rosenwald Elementary; Mrs. Marilyn Wells, Assistant Principal of Upper Pointe Coupee Elementary; and Mrs. Bridget Berry, Principal of Valverda Elementary; Rougon Elementary was not represented at the meeting. Mrs. D’Amico announced that she will be attending the mandatory Annual State Leadership Summit for Superintendent’s in Lake Charles on Monday, September 26 and Tuesday, September 27, 2011. Ms. Mary Wells and Mr. Donald Fuselier have been designated as the Administrators-in-Charge during her absence, but of course she will be available by telephone, text or e-mail.

- - - -

 

Adjournment. On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the meeting adjourned at 7:11 p.m.

                                                                                                           

______________________________

Chad Aguillard, President

 

______________________________

Linda D’Amico, Superintendent