MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, May 26, 2011

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, May 26, 2011, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Leslie Ann Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas Nelson.

 

Mr. Frank Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Karen Holmes-Shaw was requested to offer the invocation.

                                                                           - - - -
 

Recognition of the Livonia High School Baseball Team and Coaches for Winning the 3-A Louisiana High School Athletic Association State Baseball Championship Title.  Superintendent D'Amico stated that she would like to congratulate the Livonia High School Baseball Team and their Coaches for having won the 3-A Baseball Championship Title.  Mrs. D'Amico announced that since Coach Lemoine is presently coaching the All Star Team, this particular item is being deferred until the June School Board meeting when  coaches, players, and Principal Gueho can be in attendance.

                                                                           - - - -
 

Acknowledgment of Students and Instructors from Livonia High School for State FFA Welding Competition Accomplishments.   Certificates of recognition were prepared for the following Livonia High School students for their accomplishments at the annual high school teenage welding state competition sponsored by Associated Builders and Contractors:

 

 

Superintendent D'Amico stated that students are using their acquired skills at job sites and were unable to attend the meeting; therefore, their  certificates will be mailed to their homes.  Mr. Randy Jarreau, Welding Instructor, and Mr. Mark Tarver, FFA Instructor, are to be commended for the great job they do in preparing their students for the competition each year; some of the best welders in the state of Louisiana are from Livonia.

                                                                           - - - -

 

Acceptance of Quote to Begin Construction on the Baseball Facility at Livonia High School Funded by Donations from the Extra Innings Booster Club.  Mr. Mougeot provided documentation regarding five contractor proposals as of February 16, 2011. Wayne Torres Construction submitted the lowest quote of $56,678.00.

 

On a motion by Mr. James Cline, seconded by Mr. Kevin Hotard, the Board accepted the quote of $56,678.00 from Wayne Torres Construction to begin construction on the baseball facility at Livonia High School funded by donations from the Extra Innings Booster Club. The motion carried.

                                                                           - - - -

 

Added Consent Agenda Item.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted to include the minutes from the special meeting of Thursday, May 12, 2011 to the consent agenda.

                                                                           - - - -
 

                                                                  Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

 

Head Start Supervisor's Monthly Report.  Mrs. Karen Shaw, Supervisor of Head Start, provided a copy of the monthly report and the May 16, 2011 Self-Assessment.  It was noted that the Self-Assessment is based on the FY2011 Office of Head Start Monitoring Protocol containing a list of Compliance Questions that identify Head Start requirements.  President Chad Aguillard mentioned that the Head Start program just went through a rigorous process and requested that Mrs. Shaw expound upon the monitoring process.  Mrs. Shaw stated that eight individuals (seven from DANA International and one from the National Head Start Office in Washington, D.C.) arrived in Pointe Coupee the week of May 2, 2011, to monitor the new Head Start Program granted to the Pointe Coupee Parish School Board.  Mrs. Shaw stated that the monitors were astonished and thrilled regarding how well the center-based programs are doing the first full-year of operation.  She thanked Mr. Chad Aguillard and Mr. Frank Aguillard for serving on the Head Start Committee and for attending the monitoring meeting that was held at the School Board Office. Mrs. Shaw was happy to report that the team of monitors spoke very highly of the Board members for being actively engaged with the Head Start program.  Mrs. Shaw stated that when the review team left, there were no areas of a noncompliance; however, the National Head Start Office will make the final determination; a written report is expected within the next 30-90 days.  Mr. Frank Aguillard stated that the interviews were very intense, but throughout the interviews, they kept mentioning how well the students were progressing and how well the staff was performing. Mrs. Anita LeJeune mentioned that one of the recommendations of improvement derived from the Self Assessment, was the need for an "Education Manager."  Mrs. Shaw stated that they are working to address that need.  Mr. Chad Aguillard stated that he had spoken to a representative from the national office as well as the review team leader and they were impressed with Mrs. Shaw's leadership.  Mrs. Shaw mentioned that a leader is only as good as the staff and others that assist with the affiliated program. She stated that she would like to thank Superintendent D'Amico, school personnel, and all of the parents, students, and community persons, for their assistance and cooperation regarding the entire monitoring process.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the Pointe Coupee Parish Head Start=s FY 2011 Self-Assessment and monthly report.  The motion carried.

                                                                           - - - -

 

Approval of the Proposed 2011-2012 Title I Attendance Area Selection and Projected Allocation of Title I and Education Excellence Funds (EEF) for the School System.  Supervisor of Federal Programs Karla Jack provided School Board members with Title I Attendance Area Selection and EEF funding  allocations.

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Leslie Grezaffi, to accept the proposed allocations for Title I Attendance Area Selection and Title I Education Excellence Funds for 2011-2012, as presented by Mrs. Jack. The motion carried.

                                                                           - - - -

 

Discussion/Action Regarding Monthly Financial Information.  Chief Financial Officer Jared Gibbs prepared information regarding monthly financials. The Finance Committee met on Wednesday, May 25, 2011, to review monthly financials for April  2011; discuss the second revision to the 2010-2011 general fund budget and the first revision to the school food service budget; discuss the incentive pay for certificated retiree-rehire employees, and employees who are eligible to retire as it relates to Reduction-in-Force; discuss Reduction-in-Force (RIF); and to discuss acceptance of a quote to begin construction on the baseball facility at Livonia High School with donations from the Extra Innings Booster Club. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted to approve the monthly financial information as presented by Mr. Jared Gibbs.  Motion carried.

                                                                           - - - -

Second Revision to the General Fund Budget and the First Revision of the School Food Service Budget for the 2010-2011 Fiscal Year.  Mr. Gibbs stated that the Finance Committee reviewed the proposed revisions to the 2010 general fund budget and the school food service budget for 2010-2011. The revision to the school food service budget resulted from a surplus of funds for 2010-2011.  However, revisions to the general fund budget resulted from a deficit in the one-cent sales tax category for retirement, salary and benefits for employees, projecting a deficit of $289,000.  The regular general fund amendments will result in a $740,000 budget deficit in 2010B2011 if all funds are spent as budgeted.  The previous budget revision was 25% or below in changes.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to approve the second revision to the general fund budget and the first revision of the school food service budget for the 2010-2011 fiscal year.  Unanimously carried.

                                                                           - - - -

 

Personnel Actions.  Superintendent Linda D'Amico presented personnel actions (agenda item #20 A-J) to be considered for approval. On a motion by Mr. Kevin Hotard, seconded by Mrs. Leslie Grezaffi, the Board voted to approve the following personnel actions.  Motion carried.

 

A.  Retirements:
 

Elmer Gayle Dixon, Certified Teacher, Rosenwald Elementary School, effective 05.27.11;

Bobbie Jarreau, Bookkeeper, Central Office, effective 05.31.11;

Vanesta Johnson, School Food Service Bookkeeper, Central Office, effective 03.22.11;

Paula Lambert, Certified Teacher, Rosenwald Elementary School, effective 05.27.11

Wanda Moreau, Supervisor, Central office, effective 06.30.11 and

Juliet Williams, Certified Teacher, Upper Pointe Coupee Elementary, effective 06.30.11

 

B.  Resignations:
 

Eugenia Cardozo, Practitioner Teacher, Livonia High School, effective 05.27.11;

Kyle Cunningham, Certified Teacher, Livonia High School, effective 04.21.11l

Linnea Gruber, Certified Teacher, Rosenwald Elementary School, effective 05.20.11;

Carole Heckert, Certified Teacher, Rougon Elementary School, effective 05.27.11;

Faisal Qayyum, Certified Teacher, Rosenwald Elementary School, effective 05.27.11;

Tara Robillard, Certified Teacher, Rougon Elementary School, effective 05.27.11;

Kimberly Tang, Certified Teacher, Rosenwald Elementary School, effective 05.27.11

 

C.  Extended Sick Leave:
 

Rhonda Anderson, School Nurse, Rosenwald Elementary School, effective 04.21.11, 05.13.11, 05.20.11;

Cliff Comeaux, Certified Teacher, Livonia High School, effective 05.20.11;

Shalanda Judge, Social Skills Strategist, Valverda Elementary School, effective 05.13.11

Shanika Martin, Certified Teacher, Valverda Elementary School, effective 04.12.11 (.36), 05.18.11

Donna Mars, Clerk, Central Office, effective 05.25.11

Creasy Martin, Paraprofessional, Livonia High School, effective 05.18.11

Stacey Richardson, Certified Teacher, Rosenwald Elementary School, effective 05.04.11-05.10.11;

Bridgette Sam, High School Clerk, Central Office, effective 05.10.11-05.20.11

Franchesca Seiferth, Clerk, Central Office, effective 04.28.11, 05.02.11-05.16.11, 05.16.11-05.20.11; and

Mary Woods, Clerk, Central Office, effective 04.19.11 (.73)-05.16.11.

 

D.         Family and Medical Leave Without Pay:
 

Dawn Cobb, Certified Master Teacher, Rosenwald Elementary School, effective 05.02.11-06.03.11.

 

E.         Termination:
 

Mary Woods, Clerk, Central Office, effective 05.17.11

 

F.         Approval of Position for District Turnaround Officer

 

G.         Approval of Position for District Turnaround Manager

 

H.         Permission to Advertise for Turnaround Officer

 

I.          Permission to Advertise for Turnaround Manager

 

J.          Permission to Advertise for Principal at Upper Pointe Coupee Elementary

                                                                           - - - -
 

Discussion/Action Regarding the Retirement Incentive Pay for Certificated Retiree-Rehire Employees, and Employees who are Eligible to Retire as it Relates to Reduction-in-Force.  The Pointe Coupee Parish School Board has been awarded EduJobs funding from the Louisiana State Department of Education and the United States Department of Education to offer early retirement incentives to our certificated employees. Superintendent D'Amico stated that retirement incentive pay was discussed at the Finance Committee meeting as one of the cost-saving options for minimizing the anticipated budget deficit due to the increase in employer retirement contributions, non-public transportation, an increase in the employer share of insurance, as well as the possibility of less MFP funding for 2011-2012 than funding for 2010-2011.  Mrs. D'Amico stated that she would like the Board to consider the early retirement incentive. Under this option, retirees/rehires and employees eligible to retire who apply and are selected for participation in the program will receive a lump sum payment of $ 13,115.17 (subject to tax withholdings) for agreeing to retire from the system no later than June 30, 2011. An application process will be used. If selected to participate in the program, the employee will waive any claims that they may have against the School Board for unemployment compensation or any other form of compensation or benefits.  The employee will also waive their right to seek future full-time employment with the Pointe Coupee parish School Board and that there is a limited amount of funding available for the early retirement incentive pay program.   Superintendent D'Amico stated that if the incentive plan is approved by the Board, employees who are eligible to retire will be able to complete an application beginning  Friday, May 27, 2011 at 9:30 a.m. until 4:00 p.m. on Friday, June 3, 2011.  

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Leslie Grezaffi, to approve cash incentives to certificated retirees who have returned to work or employees that are eligible to retire between the dates of May 27, 2011-June 30, 2011, providing that they relinquish their positions voluntarily by June 30, 2011.  A roll call vote resulted in the following:

 

YEAS:              Chad Aguillard, James Cline, Leslie Grezaffi, Kevin Hotard, Thomas Nelson, and Anita LeJeune

 

NAYS:              Frank Aguillard and Brandon Bergeron

 

ABSENT:          None

 

The motion carried by a 6-2 vote.

                                                                           - - - -

 

Discussion/Action Regarding Reduction-in-Force (RIF). Superintendent D'Amico mentioned that the Finance Committee discussed Reduction-in-Force.  She  reviewed the categories of employees that had been used in the RIF process. Mrs. LeJeune questioned the number of positions that are not being replaced.  Mrs. D'Amico stated that twenty-three (23) positions will not be replaced; however, through attrition (retirement, resignations, and transfers) she is proposing to RIF four positions.  Mr. Brandon Bergeron questioned  Superintendent D'Amico if she felt that the cuts were enough to balance the proposed 2011-2012 budget.  Superintendent D'Amico mentioned that 85% of the budget consists of salaries and benefits; this is round one and hopefully will not have to have a second round.  Finance Chairperson Kevin Hotard commended Superintendent D'Amico and her staff for the time and effort involved with the RIF process.  President Chad Aguillard commended the Administration for the work that was done; however, he stated that he could not support two of the four positions being eliminated through RIF.  Mr. Chad Aguillard further stated that he realizes that there are budget problems, but, as a Board member is of the opinion that the system needs to have a Social Skills Strategist and a Behavior Strategist to work with those students that lack adequate social skills and behavioral problems.  Superintendent D'Amico stated that IDEA was cut $100,000 and  these two positions were federal-funded positions through IDEA.  She explained that when these two positions were originally assigned, licensed social workers were not in place, and  HQFC can now charge for services; therefore, due to the cut in IDEA, the positions would be hard to maintain.  President Aguillard questioned whether other budget cuts could be made rather than having to RIF these two people.  Ms. Mary Wells, Supervisor of Special Education, mentioned that stimulus funding helped to sustain the positions last year.  She mentioned that as agonizing as it is, a budget decision had to be made because of the increase in the cost of materials and supplies, retirement, and expenses associated with special education personnel required to travel to different schools to serve our children.  Mr. Nelson questioned the reason for the reduction in federal funding.  Superintendent D'Amico stated that there was a decrease in federal funding allocations once the school system lost Pointe Coupee Central High School to Advance Baton Rouge; federal funds allocated due to census results, and re-authorization.      

 

Mr. Kevin Hotard made a motion, seconded by Mr. Brandon Bergeron to accept the  recommendations presented by Superintendent D'Amico regarding RIF (not replacing twenty-three positions and the elimination of four positions).

 

Mr. Chad Aguillard made a substitute motion to adopt the Superintendent's recommendation with the exception of eliminating the Social Strategist and Behavior Strategist positions.  The motion died for a lack of a second. 

 

A roll call vote on the original motion resulted in the following:

                                                                                  

YEAS:              Frank Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, Thomas Nelson, and Anita LeJeune

 

NAYS:              Chad Aguillard

 

ABSENT:          None

 

The motion carried by a 7-1 vote.

                                                                             

Superintendent D'Amico mentioned that due to reorganization, funding sources for several positions will change from the general fund to a federally funded program (IDEA, Title I, Title II, SIG 1003g, or School Food Service), for the 2011-2012 school year as per Attachment (B).  She further stated that due to the significant decrease in MFP funding, the increase of retirement and insurance benefits as outlined in Attachment (A), the general fund can no longer support these positions. She further explained that the expenses for the positions are allowable under the federal funding sources listed above.  In order to avoid the elimination of the positions and services to children, their costs, or a percentage of their costs, will be charged to federal funds.  She stated without the listed federal funding sources, the positions would have to be eliminated; therefore, requested that the Board consider voting for the change.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the Pointe Coupee Parish School Board voted for reorganization through change in funding sources as presented in the attachments (A) and (B).  The motion carried.

                                                                           - - - -

 

Remarks from the Superintendent.  Mrs. D'Amico stated that according to information received from the State Department of Education, Pointe Coupee Parish was listed as one of the top eight highest ranking districts, based on gains in the percentage of students at basic and above grade level from 2007 to 2011.  She plans to make a presentation of the 2010-2011 preliminary test scores by school and district at the June meeting.  She mentioned that the office would be closed on Monday, May 30, 2011 in observance of Memorial Day. 

                                                                           - - - -

 

Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:30 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD
 

__________________________________

Chad Aguillard, President

 

__________________________________

Linda D. D'Amico, Superintendent

Secretary-Treasurer