MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, January 27, 2011.

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, January 27, 2011, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m. 

 

Board members in attendance were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Leslie Grezaffi, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Frank Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Monica Fabre offered the invocation.

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Superintendent D'Amico mentioned that due to budget cuts, the school system was just informed that McNeese State University was unable to secure a Sociology instructor for Livonia High School's spring semester dual enrollment college course.  However, they did find an instructor to teach Art 351, an Art Appreciation class.  Principal Gueho made a request to add Art Appreciation to the high school curriculum as a Locally Initiated Elective.  Students completing Art Appreciation will receive one (1) high school unit for a general elective while also receiving three (3) hours college credit.  Information regarding rationale for the course, the detailed outline of course content, time requirements, qualifications of the Instructor, date the course is to begin and end, the approximate number of students, criteria for enrollment, methods of measuring the effectiveness of the course was provided for Board member review.  Superintendent D'Amico requested that the Board consider adding this item to the agenda; a policy waiver regarding application prior to implementation of course is necessary.

 

Mr. Thomas Nelson made a motion to add an item to the agenda regarding a locally initiated elective art dual enrollment class that will be taught at Livonia High School.  Mr. Kevin Hotard seconded the motion.  Unanimous carried.

 

ADDED AGENDA ITEM :           Consider approval of a Locally Initiated Elective Art Appreciation Class for Livonia High School.

 

Approval of Locally Initiated Elective Art Appreciation Class.  Mr. Thomas Nelson made a motion to waive the policy regarding adding an elective prior to implementation and to approve the elective Art Appreciation Class for dual enrollment at Livonia High School.

The motion was seconded by Mrs. Leslie Grezaffi.  The motion carried.

 

                                                                  Consent Agenda

 

The following consent items are considered to be routine and are enacted with one motion.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Brandon Bergeron, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

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Presentation of the 2009-2010 Annual Financial Report by Postlethwite & Netterville.  Mr. Freddy Smith and Mr. Rodney Combs, Certified Public Accountants with Postlewaithe and Netterville (P&N) had met with Superintendent D'Amico and Chief Financial Officer Jared Gibbs on December 17, 2010 to review the audit regarding fiscal year July1, 2009 - June 30, 2010.   Copies of the books were presented at the meeting. Mr. Smith and Mr. Combs cited three (3) audit findings that consisted of a Free and Reduced lunch reporting discrepancy in the LA4 program; monitoring of individual school accounts; and the ARRA funding report was late for the second quarter due to state changes in ARRA report requirements. The school system received an unqualified audit report; reiterated that an unqualified audit is a good audit. 

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Discussion/Action Regarding Monthly Financial Information.  Mr. Jared Gibbs, Chief Financial Officer, presented monthly financial information regarding December 2010.  He mentioned that  three-four million of Ad Valorem tax revenue was received during the month of January.  A budget revision will be presented at the February School Board meeting.  The Department of Education did reduce some of the MFP funding dollars that were previously sent to Pointe Coupee Central, thus increasing our revenue share by $269,000. A Finance Committee meeting will be held prior to proposed revisions to the 2010-2011 budget.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Frank Aguillard to accept the monthly financial information presented by Mr. Gibbs.  Unanimously carried.

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Personnel Actions.  On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve the following personnel actions as presented by Ms. Lisa Huffaker, Supervisor of Personnel:

 

Resignations:

 

Debra Baise, school food service technician, Livonia High, effective 01.13.11;

Deidre Clark, bus driver, Upper Pointe Coupee Elementary, effective 01.14.11;

Stephanie Hadley, certified teacher, Valverda Elementary, effective 01.21.11;

Laura Horton, practitioner teacher, Upper Pointe Coupee Elementary, effective 12.17.10; and

Shuanessy Matthews, practitioner teacher, Livonia High, effective 01.06.11.

 

Extended Sick Leave:

 

Rhonda Anderson, school nurse, Rosenwald Elementary, effective 01.07.11-02.11.11;

JoAnna Caesar, certified teacher, Livonia High, effective 12.09.10-02.07.11;

Shay Chauvin, certified teacher, Valverda Elementary, effective 01.26.11-02.02.11;

Shalanda Judge, Social Skills Strategist, Valverda Elementary, effective 12.02.10-12.08.10, 01.12.11-01.13.11;

Martha LaCour, certified teacher, itinerant, 01.14.11, 01.20.11;

Debbie LeBlanc, certified teacher, Rougon Elementary, effective 01.03.11-01.10.11;

Creasy Martin, paraprofessional, Livonia High, effective 01.12.11 (2 day), 01.13.11;

Donyella McVAy, certified teacher, Rosenwald Elementary, effective 01.04.11-01.05.11, 01.21.11;

Tracy Norris, school food service technician, Valverda Elementary, effective 01.10.11 (.62)-02.18.11;

Mary Woods, clerk, Central Office, effective, 01.03.11-03.07.11; and

Carla Washington, paraprofessional, Rougon Elementary, effective 01.03.11 (.42day)

 

Leave Without Pay:

 

Marcella Fields, bus driver, Rosenwald Elementary, effective 01.03.11-05.26.11

 

New Hires:

 

Lauren Burnett, certified teacher, Valverda Elementary, effective 01.24.11; and

Steven Thomas, certified teacher, Livonia High, 01.10.11

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Committee Meeting Reports.  Mr. Brandon Bergeron reported that he called the Building and Grounds Committee to order at 5:10 p.m. that afternoon (20 minutes prior to the beginning of the regular School Board meeting) to discuss Quality School Construction Bond (QSCB) Phase IV Projects and to receive an update regarding all QSCB projects to date.  Coach Jason Lemoine was in attendance to answer questions regarding the proposed Athletic facility to be constructed at Livonia High School.  It was mentioned that the Second Innings Booster Club has raised money toward the construction of the facility and have received 501 C-3status. Superintendent D'Amico announced that the Booster Club cannot write checks to contractors for building projects on our own property.  The bid process must be followed and the check can be written to the School Board to pay the contractors. 

 

Mr. David Mougeot, of Mougeot Architecture, was in attendance and provided copies of cost summary reports for Phase I, II, III, and IV QSCB Projects for the school district. 

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Discussion/Action Regarding the Phase IV Plan for Use of Qualified School Construction Bond (QSCB) funds.   Phase IV projects consists of classroom a/c and heater systems for all schools; new baseball facility match at Livonia; architect fees for new baseball facility, architect fees on the remaining amount of QSCB funding and the education/athletic facility for Livonia.   If there are no changes on other projects, $572,087.32 should be remaining.

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Leslie Grezaffi, to approve Phase IV pending projects with the use of Qualified School Construction Bond funds.  Unanimously carried.  

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Adoption of the 2011-2012 School Year Calendar.  Mrs. LaShonda Victorian, Supervisor of Child Welfare and Attendance, presented the 2011-2012 school year calendar.  The proposed calendar was presented to principals and supervisory staff for their input. Professional development half (2) days  have been moved from Wednesdays to Tuesdays to help with attendance for students enrolled in virtual/dual enrollment classes at the University Level; attend school the Monday and Tuesday of Christmas week and return to school on the Wednesday, after New Years; Easter off Good Friday and Easter Monday.  Spring Break will be a complete week, April 23-27, 2012, after standardized testing.  The extra day provided during the Spring break will be added to the end of the school year; graduation was moved back one week; due to Leap year, Memorial Day will be a 12-month employee holiday.

 

Mr. Kevin Hotard made a motion to adopt the 2011-2012 School Year/12-month Calendar as presented by Ms. Victorian.  Mr. Thomas Nelson seconded the motion.  Unanimously carried.

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Consider Adoption of a Cost Reduction Plan for the School System.  Superintendent D'Amico prepared a Comprehensive Expenditure Reduction Plan consisting of two phases; Phase I (2010-2011) and Phase II (2011-2012).  It was the consensus of the Board that Phase II will be considered for adoption after the tentative 2011-2012 budget is presented to them for review.

 

Mr. Chad Aguillard made the motion for adoption of Phase I, of the Comprehensive Expenditure Reduction Plan, with the removal of item number five, and to include the item listed as number six regarding the Phase II Cost Reduction Plan.  Mr. Thomas Nelson seconded the motion.

 

Board member Brandon Bergeron stated that item number one regarding rerouting/rebidding bus routes had already been taken care of; therefore, this item should be removed from the list of the reduction in expenditures from Phase I.

 

Mr. Chad Aguillard stated that he would like to amend the motion that he had previously made.

 

Mr. Chad Aguillard made a motion, seconded by Mr. Brandon Bergeron, to adopt Phase I, with the removal of items one and five on the draft copy of Phase I, and to include item number six from the draft copy of Phase II.  Unanimously carried.

 

Phase I Expenditure Reductions are as follows: Authorize the administration to implement energy conservation measures; eliminate overtime of nonexempt employees in all departments; exempt employees do not receive additional pay for their extra hours of work; authorize administration to negotiate leases, sales, or other disposition of surplus school properties; amend the extended sick leave policy; consider revision of the reduction-in-force policy; allow administration to negotiate a billing contract for social workers with the Federally Qualified Health Center; increase class size for the 2011-2012 school year, but continue to follow State Bulletin 741 and Pointe Coupee Parish School Board Policy.

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Discussion/Action Regarding the January 6, 2011 School Bus Route Rebidding Changes.  Board member Anita LeJeune requested to place an item on the agenda regarding the January 6, 2011 school bus route rebidding changes. Superintendent D'Amico explained that five First Student routes were cut during the rebidding process on January 6, 2011.  Computer generated routes were used and mileage was reduced resulting in an approximate savings of $125,000 to the general fund budget for 2010-2011.  Mrs. LeJeune mentioned that several bus drivers have issues regarding the process in which the rebidding was done.  Several bus drivers were in attendance and expressed their displeasure regarding the newly bid bus routes.  A discussion followed regarding bus driver seniority, the domino effect of routes that had been rebid, buses equipped with devices for special need students, bus routes operated by First Student Transportation services, Head Start, etc.  The Board is to provide oversight to management and Mr. Thomas Nelson called a point of order.  Mr. Nelson questioned if they were asking to reconsider what had been done.  He mentioned that it has to be done by the prevailing side.  It was stated that Anita LeJeune is on the non prevailing side.

 

Mr. Brandon Bergeron made a motion, seconded by Mrs. Anita LeJeune, to allow a rebid process that would cut five bus routes, but would give the bus drivers and opportunity to rebid without First Student representation based on seniority and would leave the special education routes as they are currently.  A roll call vote resulted in the following:

 

YEAS:                          Brandon Bergeron and Anita Lejeune
 

NAYS:                          Chad Aguillard, Frank Aguillard, James Cline, Leslie Grezaffi, Kevin Hotard, and Thomas Nelson
 

ABSTENTIONS:             None

 

The motion failed by a 2-6 vote. 

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Discussion/Action Regarding Continuation of a Contract with the City of New Roads for a Resource Officer at Rosenwald Elementary. Rosenwald Elementary will not be installing a security gate system on its campus; therefore, an item was placed on the agenda to consider the continuation of a contract with the City of New Roads for a Resource Officer at the school. 

 

Mr. Thomas Nelson made a motion to continue the contract with the City of New Roads for a Resource Officer at Rosenwald Elementary.  The motion was seconded by Mr. Kevin Hotard.  Unanimously carried.

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Receive the Head Start Supervisor's Monthly Report.  On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to accept the Head Start Supervisor's Monthly Report as prepared by Mrs. Karen Holmes-Shaw.

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Executive Session Regarding Disciplinary Action of a Fourth Grade Student.  Mr. Kevin Hotard made a motion to go into executive session regarding disciplinary action of a fourth grade student.  The motion was seconded by Mr. Thomas Nelson.  Unanimously carried.

 

Closed Session.  The Board convened in an executive session at 8:08 p.m.
 

Open Session.  Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to return to open session at 8:37 p.m.

 

Mr. Thomas Nelson made a motion to approve the disciplinary action as recommended by Superintendent D'Amico.  Mr. Frank Aguillard seconded the motion.

 

Mr. James Cline stated that he would like to accept the recommendation that was made by Superintendent D'Amico; however, he offered a substitute motion that would amend her recommendation.  The substitute motion is to amend the Superintendent's recommendation to include that the student would have to provide their own transportation to and from school.  Mr. Brandon Bergeron seconded the substitute motion.

 

Mr. Thomas Nelson withdrew his original motion.

 

Mr. James Cline made a motion, seconded by Mr. Brandon Bergeron, to amend the Superintendent's recommendation to include the student would have to provide their own transportation to and from school.  A roll call vote resulted in the following:

 

YEAS:                          Frank R. Aguillard, Brandon Bergeron, James Cline, Leslie Grezaffi, Kevin Hotard, and Anita LeJeune
 

NAYS:                          Chad Aguillard and Thomas Nelson

 

ABSTENTIONS:             None

 

The amended motion passed by a 6-2 vote. 

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Remarks from the Superintendent.  Superintendent D'Amico stated that she did not have any remarks.

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Adjournment.  On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the meeting adjourned at 8:43 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

 

_____________________________________

Chad Aguillard,

President

 

_____________________________________

Linda D. D'Amico,

Superintendent/Secretary-Treasurer