MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, September 23, 2010

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 23, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members in attendance were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, and Thomas A. Nelson.

 

Board member Anita LeJeune was absent.

 

Mr. James Cline led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Authority Granted for Storage of Morganza High School Trophies.  Mr. Stafford Chenevert stated that when he had previously approached the School Board regarding the removal of the trophies from the former Morganza High School Building for restoration and possible permanent housing, he was instructed to report back to the Board with his findings.  Mr. Chenevert informed the Board that he had received a letter from E. Angelique Bergeron Gardner, Executive Director of the Pointe Coupee Parish Historical Society. Ms. Bergeron's letter indicated that the Museum and Collections Advisory Committee of the Pointe Coupee Parish Historical Society had met.  They are interested in the acquisition of the Morganza High trophies to add to their permanent existing collection that is housed at the Julien Poydras Musuem and Arts Center located at 500 West Main Street in New Roads, LA. 

 

Mr. Thomas Nelson made a motion to authorize Mr. Stafford Chenevert to remove the trophies from the Morganza High School Building, restore the trophies and donate them as a permanent collection of the Pointe Coupee Historical Society, of which will be housed at the Julien Poydras Museum and Arts Center in New Roads, LA.  The motion was seconded by Mr. Kevin Hotard.  Unanimously carried.

 

                                                                  Consent Agenda

 

The following consent items are considered to be routine and are enacted with one motion.

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

 

Personnel Actions. Superintendent D'Amico stated that she would be presenting the Personnel Action sheet that was prepared by the Personnel Department as Ms. Huffaker was attending a Law Day seminar.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to approve the personnel action sheet as presented, and the motion carried.  Following are the personnel actions that were approved:

 

Resignations:

 

Joanne Hebert, paraprofessional, Rosenwald Elementary, effective 09.10.10

Marie Jack, school food service technician, Rosenwald Elementary, effective 09.01.10

Larry Oliver, certified teacher, Upper Pointe Coupee Elementary, effective 10.07.10

 

Extended Sick Leave:

 

Linda Jarreau, certified teacher, Rosenwald Elementary, effective 09.28.10-12.09.10

Michelle Johnson, purchasing clerk, Central Office, effective 08.13.09-09.03.10

Shalanda Judge, social skills strategist, Valverda Elementary, effective 09.27.10-10.17.10

Creasy Martin, paraprofessional, Livonia High, effective 09.02.10-09.17.10

Gothalin Rayford, paraprofessional, Rosenwald Elementary, effective 08.27.10 (.5 day)-09.03.10

Marie St. Amant, certified teacher, Rosenwald Elementary, effective 09.10.10-09.20.10

 

Request for Leave Without Pay:

 

Joyce Turner, school food service technician, Upper Pointe Coupee Elementary, effective 08.25.10-11.01.10

 

FYI Administrative Transfers:

 

Anthony Celestine, a custodian from Pointe Coupee Central High School to Rosenwald Elementary, effective 08.21.10.

Donita Jack, a paraprofessional from Rosenwald Elementary to Valverda Elementary, effective 08.11.10.

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Approval of an Addendum to the Pupil Progression Plan.  It was announced that since Ms. Huffaker is attending an out-of-the-office educational conference this evening, Mrs. Karla Jack would be addressing the agenda item regarding the proposed addendum to the Pupil Progression Plan. The Pupil Progression Plan adopted by the Pointe Coupee Parish School Board in August was submitted to the Louisiana State Department of Education and it was accepted. However, the Department of Education decided that a percentage of the End-of-Course Test must be included in the plan as part of the student's final course grade. The percentage shall be between 15% and 30% inclusive, and shall be determined by the Local Education Agency (LEA).  After discussion with high school principals, the lowest percentage (15%) was chosen for the Pointe Coupee Parish School System.  Therefore, an item was placed on the September monthly meeting  agenda to approve an addendum to the Pupil Progression Plan regarding the End-of-Course Test Grading Policy, compatible with J-PAMS reporting, for statewide mandatory criteria purposes.  The End of Course test will replace the final exam grade.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve an addendum to the Pupil Progression Plan to include the End-of-Course Test that will replace the final exam grade and given a weight of 15% of the final course grade.

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Monthly Financial Information.  Chief Financial Officer Jared Gibbs, provided copies of the following monthly financial information: the reconciled bank statement from Guaranty Bank (08/01/10-08/31/10), the general fund cash account (09/15/10), the outstanding check report (09/15/10), cumulative student enrollment (9/22/2010), sales tax collections, sales and use tax revenue, Ad Valorem and Minimum Foundation Program Revenue, and the accounting Statement of Revenue and Expenditures (period ending August 31, 2010).

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Head Start Monthly Report.  Karen Holmes-Shaw, Head Start Supervisor, provided copies of the September 2010 Head Start Supervisor's informational report. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted to accept the Head Start Supervisor's September report.  Unanimously carried.

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Ratification of LARMA Pool Insurance, and Adoption of a Resolution Authorizing the Superintendent to Sign.  Agenda item number thirteen was a Resolution authorizing the superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage.

 

                                      Louisiana Public Schools Risk Management Agency

                                 Uninsured/Underinsured Motorists Bodily Injury Resolution

 

RESOLVED  that the Pointe Coupee Parish School Board met in a public meeting held on September 23, 2010, and was conducted in accordance with the open meetings law.

 

BE IT FURTHER RESOLVED that this Resolution, as presented by the Pointe Coupee Parish School Board, authorizes the Superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting a selection of or rejection of Uninsured/Underinsured Motorist Coverage.  This selection is applicable to Commercial Automobile Insurance Coverage for the period October l, 2010 to October 1, 2011.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Frank Aguillard, the aforementioned Resolution was adopted and recorded as follows:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:              None

ABSTAINED:     None

ABSENT:          None                      

                                                                    CERTIFICATE

I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 23rd day of September 2010, at which time a quorum was present and voting.

 

                                                                                  

(SEAL)                                      Linda D'Amico, Superintendent/Secretary-Treasurer                        Pointe Coupee Parish School Board

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Approval of Revisions to Policies IDFA, BCBH, EDD, EE, GBDA, JB, JBA, JBC, JBD, JBCD, JCDAF, JCDB, and JGFB, as a result of the 2010 Regular Session of the Louisiana Legislature as prepared by Forethought Consulting Policy Service.  Upon Superintendent D'Amico's request, Attorney Robert L. Hammonds reviewed proposed policy changes submitted by the policy service company, Forethought Consulting, Inc., in response to 2010 Legislative Acts.  Mr. Hammonds prepared a letter stating that the proposed changes to BCBH, EDD, EE, GBDA, JB, JBA, JBC, JBCD, JBD, JCDAF, JCDB AND JGFG are consistent with the Legislative changes made during the 2010 Regular Session of the Legislature; however, his firm had some concerns about the language used in IDFA, Interscholastic Athletics.  He provided a copy of the policy that Hammonds & Sills had recently amended for the Catahoula Parish School Board and recommended that the Pointe Coupee Parish School Board adopt that policy rather than the one presented by Forethought Consulting.  Superintendent D'Amico reviewed changes regarding the aforementioned policies.  Additionally, Forethought Consulting sent a special issue of PolicyAlert on September 20, 2010, which concentrated on Act 533 of the 2010 Louisiana Legislature regarding bus operators' reporting of arrest for driving while under the influence.  He mentioned that Boards are required to adopt a policy addressing the issue by October 1, 2010, but the statute's provisions do not become effective until January 1, 2011.  Attorney Hammonds was consulted and the law firm of Hammonds & Sills provided changes to the new language suggested by Mr. Prescott as well as other changes to policies EDBA and GBN.  President Chad Aguillard requested a motion to have the policy changes associated with Act 533 added since they were not a part of the original set of proposed policies.

 

Added Agenda Item.  Mr. Brandon Bergeron made a motion, seconded by Mr. Thomas Nelson, to add policies EDBA and GBN to agenda item number fourteen.

 

Approval of Revision to Policies.  Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard to approve policies, BCBH, EDD, EE, GBDA, JB, JBA, JBC, JBCD, JBD, JCDAF, JCDB, JGFG, IDFA, EDBA and GBN.  Unanimously carried.

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Superintendent D'Amico's Performance Review.  Mrs. Debbie Collins made a motion, seconded by Mr. Kevin Hotard, to defer Superintendent D'Amico's Performance Review until the October meeting.  Unanimously carried.

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Remarks from the Superintendent. Superintendent D'Amico announced a budget reduction of approximately 8.75% in state grants for 8 G, possibly LA-4, Everybody Graduates, and ELFA.

 

 

Mrs. D'Amico mentioned that as the Superintendent of Schools in the parish, she wanted to dispel a myth.  She stated that community schools are a vital part of Pointe Coupee Parish.  Our demographics and configuration, and research demands community schools for our school district.  She further stated that she has every intent of keeping all of the community schools operational in the parish.

 

Superintendent D'Amico mentioned that Mr. Donald Fuselier, Director of Maintenance, Transportation and Support Services, visited Pointe Coupee Central High School and found that physical plant conditions had improved.  Mrs. D'Amico, Mr. Fuselier, and Mr. Gibbs will be meeting with Superintendent Hank B. Shepard, Jr. Superintendent for Advance Baton Rouge, and Dr. Shirl E. Gilbert, Superintendent of the Recovery School District - LA Region 2, to discuss conditions at Pointe Coupee Central High School, on October 4, 2010.  Superintendent D'Amico encourages School Board members to review the information in their update folders (mail, etc.).

 

Mrs. D'Amico introduced Mr. Tony Vidrene of the First Student Bus Company.  Mr. Vidrene has been with the company for twenty years and he will make a presentation at the October Executive Committee meeting regarding introduction of the new GPS system for the fleet of buses operated by First Student.

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President Chad Aguillard stated that this would be the last meeting prior to the School Board election on October 2, 2010.  He mentioned that we live in a democratic society and wished all of the Board members well with regard to the upcoming election.

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Adjournment.  On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the meeting adjourned at 6:06 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD
 

_________________________________

Chad Aguillard, President

 

_________________________________

Linda D. D'Amico, Superintendent

Secretary-Treasurer