MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, August 26, 2010

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, August 26, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members in attendance at roll call were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mr. Thomas Nelson led the Pledge of Allegiance to the Flag of the United States of America.

 

Rev. Larry Bossier offered the invocation.

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Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Ms. Louise Daigrepont, the mother of Mrs. Patsy Langlois, Assistant Principal at Rougon Elementary School.

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                                                                  Consent Agenda

 

The following consent items are considered to be routine and are enacted with one motion. Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

 

Adoption of a Resolution to set millage rates for the tax year 2010.  Mr. Frank Aguillard made a motion, seconded by Mr. Kevin Hotard to adopt the following Resolution presented by Jared Gibbs, Chief Financial Officer.

 

                                                                    RESOLUTION

 

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2010 tax roll on all property subject to taxation by the Pointe Coupee Parish School Board:

                                                                       MILLAGE

 

Constitutional                                                                4.54 mills

 

Special Parishwide Schools                                           11.96 mills

 

Bond and Interest District 10                                          10.00 mills

 

BE IT FURTHER RESOLVED, that the proper administrative officials of the Parish of Pointe Coupee, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2010, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS:              Chad Aguillard, Frank Aguillard, Thomas Nelson, Kevin Hotard, Brandon Bergeron, James Cline and Anita LeJeune

NAYS:              None

ABSTAINED:     None

ABSENT:          Debbie Collins

 

                                                                    CERTIFICATE

 

I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on August 26, 2010, at which meeting a quorum was present and voting.

 

New Roads, Louisiana, this 26th day of August,
 

_______________________________

Signature of authorized person of the taxing district

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Monthly Financial Information for July 2010.  Chief Financial Officer Jared Gibbs prepared and presented the following monthly financial information: Reconciled bank statement from July 1 through July 31, 2010; general fund cash account and outstanding checks as of August 11, 2010; information regarding sales and use tax revenue; Ad Valorem and Minimum Foundation Program Revenue statement, general fund operating statement of revenue and expenses ending July 31, 2010.  Mr. Gibbs announced that the proposed 2010-2011 general fund budget is on public review.  Mr. Gibbs also mentioned that the June 2010 Operating Statement still has a few journal entries to include for fiscal year 2009-2010 (i.e., FEMA Disaster Relief, Employer Contributions to Teacher's Retirement - PIP).

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Ratification of a Three-Year Contract with Postlethwaithe & Netterville for Auditing Services.  Mr. Freddie Smith and Mr. Rodney Combs, Certified Public Accountants with Postlethwaithe & Netterville (P & N) were in attendance. It was mentioned that P & N has performed auditing services for the Pointe Coupee Parish School Board for the last six years Mr. Smith stated that P & N will charge a slight increase in auditing fees from last year for the additional work that must be performed for compliance measures regarding the America's Recovery Act (ARRA) funding.  A cap would be placed on fees.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted unanimously to ratify a three-year contract with Postlethwaithe and Netterville for auditing services for the years ending June 30, 2010, 2011, and 2012.

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Personnel Actions. Ms. Lisa Huffaker presented the Personnel Action sheet for Thursday, August 26, 2010. 

Superintendent D'Amico stated that she was very excited about the quality of candidates that had applied for the principalship at Rosenwald Elementary School.  The position was advertised four times in The Pointe Coupee Banner, the official local journal; the Teach Louisiana website; the Advocate; as well as an African American Journal Website.  Of the nine candidates that applied, four candidates completed the interview process.  She mentioned that the interview team consisted of the Superintendent, supervisors, a sampling of teachers, as well as an instructional coach from the school.  Superintendent D'Amico stated that after receiving feedback from teachers at the school, and reference checks by the Supervisor of Personnel, her recommendation is to appoint Mr. Russell McCoy as Principal of Rosenwald Elementary School.   Rosenwald Elementary is historically a predominately black school and a question was raised regarding diversity in the administrative rolls of the public schools in Pointe Coupee.   Superintendent D'Amico explained that all of the known African American candidates that had applied for the Rosenwald Elementary Principalship had withdrew their names.  It was also mentioned that it is a critical time at Rosenwald and it is important to obtain a good "fit" for the school.  Mrs. D'Amico further stated that she is of the opinion that Mr. McCoy will be a good fit because of his previous experiences (i.e., turning schools around, a coach, etc.).

 

Mr. Frank Aguillard made a motion, seconded by Mr. Brandon Bergeron, to approve the personnel action sheet as presented, and the motion carried.  Following are the personnel actions that were approved:

 

Retirement

 

Nolen Webb, school custodian, Rosenwald Elementary School, effective 10.29.10

 

Resignation

 

Roberta Averill, certified teacher, Rougon Elementary School, effective 05.20.10

 

New Hires

 

Emma Kingdon, practitioner teacher, highly qualified, Rosenwald Elementary, effective 08.09.10

Rebecca Muller, practitioner teacher, highly qualified, Rosenwald Elementary, effective 08.09.10

Peggy Smith Vosburg, certified teacher, highly qualified, Rougon Elementary, effective 08.10.10

 

Extended Sick Leave

 

Marcella Fields, bus driver, Rosenwald Elementary School, effective 08.27.10-10.10.10

Donita Jack, paraprofessional, Rosenwald Elementary School, effective 08.25.10-12.31.10

Vanesta Johnson, clerk, Central Office, 09.27.10-02.02.11

Creasy Martin, paraprofessional, Rosenwald Elementary, 08.25.10-09.01.10

Larry Oliver, teacher, Upper Pointe Coupee Elementary, 07.23.10-07.27.10

 

Approval of Salary Schedule Change

 

Mr. Donald Fuselier was originally hired as Director of Maintenance.  His current position title is Director of Maintenance, Purchasing, Distribution, Construction, and Transportation.  Mr. Fuselier has a Bachelors Degree and a Masters Degree in Education.  A request is being made to move him from the salary of Maintenance Director to the salary of Instructional Director on the Administrator's Salary Schedule.

 

Desktop Support Technician/Trade & Industrial Education Teacher Job Description

 

Job Description Approved

 

Appointment of Principal at Rosenwald Elementary School

 

Russell McCoy, Principal, at Rosenwald Elementary School, effective 08.27.10

 

Administrative Transfer (FYI)

 

Molly Jones from a school clerk position at Upper Pointe Coupee Elementary School to the position of receptionist, as a ten month employee, at the Pointe Coupee Parish Central Office, effective 08.16.10, 

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Approval of the 2010-2011 Pupil Progression Plan.  It is required that revisions be made to the Pupil Progression Plan each year; several meetings were held during the summer with educators and parents.  Ms. Lisa Huffaker, supervisor of Personnel and Accountability and the Test Coordinator for the parish, provided Board members with the proposed revisions to the 2010-2011 Pointe Coupee Parish Public School System Pupil Progression Plan, of which most are mandated revisions.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the revisions to the 2010-2011 Pupil Progression Plan as presented by Ms. Huffaker.  Unanimously carried.

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Approval of Response to Intervention Procedures.  Superintendent D'Amico stated that Ms. Mary Wells, Supervisor of Special Education, was instrumental regarding the responsibility of preparing the Response to Intervention (RTI) Policies and Procedure for consideration of School Board adoption.

 

RTI is to enable early identification and intervention of all students who may be at academic or behavior risk.  It is a process that provides high quality research-based instruction and interventions that are matched to a student's academic and behavioral needs and follows a three-tiered process. Universal screening data is used to identify areas of concern. It compares each student's performance to that of other students in the district.

 

Each principal will staff persons to serve on the school's RTI Team, which at minimum, should consist of the following:
 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Response to Intervention Policy and Procedures that were presented were unanimously approved by the Board.

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Board member Debbie Collins arrived at 6:00 p.m.

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Head Start Supervisor's Monthly Report.   Mrs. Karen Holmes-Shaw, Supervisor of Head Start for the Pointe Coupee Parish School Board, presented the monthly report for August 2010.  She was excited to announce that Architect David Mougeot will be donating red wooden step stools for student use at all Head Start Centers.

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Revision to the Head Start Child Abuse and Neglect Policy.  Mrs. Karen Holmes-Shaw, Supervisor of Head Start, presented Board members with revisions that were made to the Head Start Child Abuse and Neglect Policy.  She stated that ambiguous verbiage needed to be removed with regard to reporting abuse/neglect cases and that Pointe Coupee Parish School Board Head Start letterhead is to be used when making a written request for a response from OCS about an investigative outcome or services offered to the family.

 

On a motion by Mr. Brandon Bergeron, seconded by Mrs. Debbie Collins, the Board voted unanimously to approve the revisions to the Head Start Child Abuse and Neglect Policy as presented by Karen Holmes-Shaw, the Head Start Supervisor for the Pointe Coupee Parish School Board.

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Discussion/action Regarding Collaborative Agreement between Head Start, the School System, and the Department of Children and Family Services.  Superintendent D'Amico stated that she was informed that parish Food Stamp Offices in the state of Louisiana are being reorganized and the office in New Roads had been closed.  She mentioned that she had been approached by Rhonda Grace, a Baton Rouge Region Community Specialist with the Department of  Children and Family Services (DCFS), regarding a partner initiative with the School Board that would benefit people in Pointe Coupee Parish.  Mrs. D'Amico stated that it is her recommendation that the Board consider entering into a collaborative Cooperative Endeavor Agreement that would designate the Pointe Coupee Parish Head Start Headquarters' office as an access partner site, rather than the individual head start centers on individual school campuses.  Superintendent D'Amico stated that she is of the opinion that the site would be a tremendous benefit that will allow parish families an opportunity to complete food stamp paper applications, receive food stamp pamphlets, as well as provide a computer for applicants to enter their own information in the on-line application process. The Head Start Centers will offer paper applications, pamphlets and other information.

 

Mr. Thomas Nelson made the motion, seconded by Mr. Kevin Hotard, to allow the Pointe Coupee Parish School Board to enter into a Collaborative Cooperative Endeavor Agreement with the Louisiana Department of Children and Family Services that will offer a partner site at the Head Start Headquarters' Office located on Napoleon Street in New Roads, LA.  Unanimously carried.

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Explanation of Possible Funding from House Bill No. 2.  Superintendent D'Amico stated that a grant was written last September 2009 requesting funding for the Pointe Coupee Parish School Board's Central Office Relocation, Renovation and Rebuilding due to flooding caused by Hurricane Gustav in 2008.  She mentioned that Senator Robert M. Marionneaux, Jr. sent a letter stating that he and Representative Thibaut had secured an appropriation in House Bill 2 in the amount of $3,325,000 for funding the School Board's central office relocation, renovation and rebuilding due to flooding caused by Hurricane Gustav. Senator  Marionneaux mentioned that a capital outlay appropriation letter would be sent by the Division of Administration, Department of Facility Planning and Control to notify her of the capital outlay appropriations and of the procedures required to initiate the funded project.  This letter was received.  Superintendent D'Amico announced that matching funds are required in order for the Pointe Coupee Parish School Board to receive the money.  According to Act 21 of 2010, each appropriation will have general funds and/or general obligation bonds as means of finance.  If the appropriation has a general funds means of finance, the appropriation is funded at the time the Bill is enacted; however, if the appropriation includes general obligation bonds as a means of finance the project is not funded until/unless granted a line of credit by the State Bond Commission. Providing that FEMA provides a waiver to transfer funding from the 1662 Morganza Highway office site to the current office site located at 337 Napoleon Street, there will be a partial match, a waiver for the balance of the 25% could be requested.  Mrs. D'Amico stated that she placed this item on the agenda so that the Board would know that the school system will continue to pursue this grant and a waiver.  The $100,000 was granted in Priority 2, and $3,225,00 was granted as Priority 5.  The Commissioner of Administration forwards recommendations for lines of credit to the State Bond Commission as appropriate and only those funds that are anticipated to be spent in a single year should be requested as a cash line of credit.  The remaining funds will have to be requested as a non-cash line of credit and if lines of credit are not granted during the current fiscal year of the total requested state funding, a new Capital Outlay Request should be submitted by October 1st for the subsequent fiscal year.  Ms. D'Amico stated that although it appears that Priority 5 will not be available until next year and that matching funds are required, she  thanked Senator Robert Marionneaux and Representative Major Thibaut for their support and hopes they will continue to support this project.

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Discussion/Action Regarding the Foti Property Lease Agreements.  The renewal of a lease agreement between the Pointe Coupee Parish School Board (Lessee) and  Thrif-T-Way Pharmacies, Inc., Frank Foti, President of the corporation (Lessor) will be  due on the 1st day of September 2010.  This property has been leased in the past for the purpose of parking vehicles, ingress, and egress for all school and school-related activities and/or functions occurring at Livonia High School for an annual cost of $6,000. Also discussed was the use of the grassy areas of the property that Livonia Auto Repair currently leases from Thrif-T-Way Pharmacies, Inc., excluding any and all buildings or other structures, as well as the concreted parking area on the leased premises.  Superintendent D'Amico stated that Attorney Charles Hardie, of Hammonds & Sills, was requested to assist her with the legal aspects of lease agreements.

 

Mr. James Cline made a motion for the Pointe Coupee Parish School Board to enter into a  lease agreement for the property owned by Thrif-T-Way Pharmacies, Inc., that will be used for the purpose of parking vehicles, for all school and school-related activities and/or functions occurring at Livonia High School, and for the use of the grassy areas of the property that Livonia Auto Repair currently leases from Thrif-T-Way Pharmacies, Inc. for a primary term or period of five (5) years commencing on the 1st day of September 2010 at a rental of $6,000 per year, payable annually, in advance, on the anniversary date of the lease, and the lessee will maintain liability insurance on the property. The motion was seconded by Mr. Thomas Nelson.  Unanimously carried.

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Board member Cline mentioned that agenda item number twenty-one may end up in an executive session, along with agenda item number twenty-two, and suggested that the Board consider addressing agenda item numbers twenty-three and twenty-four prior to those agenda items.

 

Agenda Order Change Granted. Mr. James Cline made a motion to address agenda items number twenty-three and twenty-four prior to addressing agenda item number twenty one.  The motion was seconded by Mr. Brandon Bergeron.

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Discussion/Action Regarding Superintendent D'Amico's Recommendation for Qualified School Construction Bond (QSCB) Phase IV-Final Projects.  Mr. James Cline offered a motion to defer this agenda item until a subsequent meeting.  The motion was seconded by Mr. Thomas Nelson.  Unanimously carried.

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Change Orders for Construction Projects Regarding the Livonia Freshman Academy and Rougon Elementary.  Mr. David Mougeot, of Mougeot Architecture, provided copies of change orders for phase one, two and three school projects in Pointe Coupee, paid for with Qualified School Construction Bond (QSCB) funds.  He reviewed the specific changes regarding projects at all schools, including credits, expenses, etc., and resulted in a difference of $30,115.93.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. James Cline, the Board voted unanimously to approve the change order that total $30,115.93.  Unanimously carried.

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Discussion/Action Regarding the Informational Report Prepared for ABR Pertaining to Pointe Coupee Central High School.   Superintendent D'Amico stated that a Property Condition Assessment report of the plant site of Pointe Coupee Central High School (PCCHS) was prepared for Advance Baton Rouge by DDK Design Group, LLC and Kalman's Marshall Engineering on May 10, 2010.  The Louisiana State Department of Education took Pointe Coupee Central High School away from the Pointe Coupee Parish School Board on May 8, 2010, and the school has since been operated by Advance Baton Rouge (ABR).  She provided Board members with copies of the report and a copy of the rebuttal memo that Mr. Donald Fuselier, Director of Maintenance and Support Services, had sent to her regarding the condition of the property.   Mr. Fuselier alluded to page eight of their report, the property was visually observed on several occasions; site visits were conducted by DDK on January 13, 2010, March 29, 2010, and April 22, 2010.  Site visits were also conducted by KME on April 5, 2010 and April 10, 2010, and photographs documenting the general conditions of the campus were taken.  According to Mr. Fuselier they failed to mention that prior to these visits, and on July 1, 2008, they had observed the condition of the campus building and grounds to be in good to excellent condition.  He also mentioned that he was told numerous times by Administrators from Advance Baton Rouge that the Pointe Coupee Central High School campus was in far better condition than any other campus they had taken over in East Baton Rouge Parish.  Mr. Fuslier further stated that ABR normally outsources; however, when they first took over PCCHS they chose to employ Pointe Coupee Parish School Board's custodians, maintenance, food service and transportation because of the school system's proven record.  Since that time, ABR has taken the position of eliminating all but one support person and hire their own staff.  The question to them is who should be blamed for the present condition of the buildings and grounds?   It was visually observed on August 5 and 6, 2010 that the track and football field at PCCHS are in deplorable condition!  When the school was under the administration of the Pointe Coupee Parish School Board, the fields were properly maintained. Maintenance Director Fuselier stated that the recommendations mentioned in the assessment are due to a lack of supervision over the past two years by ABR, and holding Pointe Coupee Parish School Board accountable for actions that have occurred under the management of ABR over the past two years seems extreme.  Board member Chad Aguillard questioned Attorney Hammonds regarding the school system's obligation to the property that was overtaken by ABR.  Mr. Hammonds stated that Charter School Law states that the school board is responsible for all capital improvements. However, the charter school is obligated to maintain the campus as it was before they took it over.  Mr. Aguillard expressed his disappointment with how deplorable the property has been kept; he stated that as an alumni, he is embarrassed of the upkeep of the school and that no one from ABR has come to explain what will be done with the people of Pointe Coupee's property.  Board member Frank Aguillard stated that ABR is using the school system's MFP funds and the local taxes.   Mr. Aguillard further stated that if the school system's Maintenance Director  would have still been in charge of the property, this would not ave happened. 

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Strategy Session and/or Action Concerning Pending Litigations.  On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the Board convened in an executive session at 6:57 p.m. for a strategy session and/or action regarding pending litigations relative to A Boyd and United States versus Pointe Coupee Parish School Board, A Civil Action No. 65-3164-A on the docket of the United States District Court for the Middle District of Louisiana.

 

Reconvened in Open Session.  Mr. James Cline made a motion to return to open session at 7:48 p.m., seconded by Mr. Thomas Nelson  Unanimously carried.

 

It was reported that there was no action to be taken.

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Remarks from the Superintendent.  Superintendent D'Amico stated that she did not have any further remarks at this time; therefore, a motion to adjourn was entertained.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. James Cline, the meeting adjourned at 7:50 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD
 

_______________________________

Chad Aguillard, President

 

_______________________________

Linda D. D'Amico, Superintendent

Secretary-Treasurer