MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street 

New Roads, LA 70760

 

REGULAR MEETING

Thursday, June 24, 2010

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, June 24, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members in attendance were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mrs. Anita LeJeune led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Mrs. Mary Hutchinson, a retired school food service technician.

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                                                                  Consent Agenda

 

The following consent items are considered to be routine and are enacted with one motion. Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

 

Approval of Bid Awards for Pointe Coupee Parish School Board's School Food Service Department.  Mr. Frank Aguillard announced that he would like to recuse himself from this particular agenda item.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Thomas Nelson, to approve the following school food service items for the 2010-2011 school year: bread and bread products; food items; cleaning and paper supplies; small equipment and milk and milk products.  The motion carried.

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Approval of Lowest Bidder of Janitorial/Paper Supplies for the Pointe Coupee Parish School Board's Maintenance Department.  Mr. Frank Aguillard announced that he would like to recuse himself from this particular agenda item.

 

Mr. Thomas Nelson, made a motion, seconded by Mr. Kevin Hotard to approve the low bidders for maintenance department janitorial and paper supplies.  The motion carried.

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Receive Committee Meeting Reports, if applicable.  Kevin Hotard, Chairperson of the Finance Committee, stated that the proposed budget revision was reviewed and everything appears to be in order.

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Monthly Financial Information.  Chief Financial Officer Jared Gibbs provided copies of monthly financial information to all Board members.

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board voted to unanimously approve the monthly financial information as presented by Mr. Jared Gibbs, CFO.

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Adoption of the Third Revision of the 2009-2010 General Fund Budget.  Mr. Kevin Hotard made a motion to adopt the revisions to the 2009-2010 General Fund Budget.  The motion was seconded by Mr. Brandon Bergeron.  Unanimously carried.

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Ratification of State/Federal and other Grant Programs for FY 2009-2010.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board unanimously ratified state and federal grant information for FY July 1, 2009 - June 30, 2010 as presented in a large binder by Mr. Jared Gibbs and Superintendent D'Amico.

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Personnel Actions.  Ms. Cindy O'Meara presented the June personnel actions.

 

A.  Resignations:

 

LaTanya Willimas-Jenkins, certified teacher, Rosenwald Elementary School, effective 05.20.10.

Rose Wilson, certified teacher, Rosenwald Elementary School, effective 05.20.10

 

B.  Request for Leave Without Pay:

 

Stefan Smith, CTTIE Teacher, 2010-2011 school session (Advance Baton Rouge)

 

C.  New Hire

 

Sandra Foucqueteau, certified teacher, UPCE, 08.09.10

 

D.  Consider Appointment of Supervisor of Personnel and Accountability.

 

Ms. O'Meara yielded to Superintendent D'Amico.  Mrs. D'Amico stated that after careful consideration and input from the Interview Committee, she would like to recommend appointing Lisa Huffaker as Supervisor of Personnel and Accountability, effective July 1, 2010.  Superintendent D'Amico mentioned that Ms. Huffaker's certification will be final in August 2010; therefore, recommends that the Board consider appointing her as interim until she completes the program in August 2010. 

 

Board Member Frank Aguillard stated that he would like to accept Superintendent D'Amico's recommendation of Lisa Huffaker as interim until her August certification. 

 

Mr. Thomas Nelson stated that Lisa's father, Mr. Robert Loupe, had served in the same capacity, Personnel Director, while employed with the school system.

 

E.  Extended Sick Leave: 

 

Larry Oliver, certified teacher, Upper Pointe Coupee Elementary School, effective 06.23.10 - 06.30.10.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the Board voted unanimously to approve the personnel actions for the month of June.

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Adoption of Superintendent D'Amico's Evaluation Instrument.  According to Mrs. D'Amico's employment contract, the Superintendent shall submit to the School Board a recommended format to be used for her evaluation.   The evaluation instrument chosen by Superintendent D'Amico includes the District's PC 106 form and eleven performance objectives that were included in her contract. 

 

On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins, the Board voted to adopt the evaluation instrument submitted by Superintendent D'Amico.  Unanimously approved.

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Head Start Supervisor's Monthly Report.  Mrs. Karen Shaw stated that she had e-mailed Board members copies of the June 2010 report; a copy was also included in their regular meeting folder.

 

On a motion by Mrs. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted to approve the Head Start Supervisor's Monthly Report.  Unanimously carried.

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Approval of "Community"Assessment for the Pointe Coupee Parish School Board's Head Start Program.   Mrs. Karen Shaw provided copies of the Community Assessment overview.  The purpose of the assessment as outlined in 45CFR Part 1305.3 is to determine community strengths and needs in the target areas to be served by the Head Start Program operated by the Pointe Coupee Parish School Board, the Grantee.  This is done once every three years and the information is used to plan for services and to prepare grant applications for funding to serve children and families.

 

Mr. Thomas Nelson made a motion to approve the Community Assessment for the Pointe Coupee Parish School Board's Head Start Program.  The motion was seconded by Mr. Brandon Bergeron.  Unanimously carried.

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Board Acceptance of "Self-Assessment" for the Pointe Coupee Parish School Board's Head Start Program. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted to accept the Pointe Coupee Parish School Board's Head Start Self Assessment as presented by Mrs. Karen Shaw. 

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2009-2010 Preliminary Test Scores by School and District.  Superintendent D'Amico stated that we worked real hard to get this done; however, found out that the state does not have the attendance and drop out data ready for use.  Therefore, we did not want to provide the preliminary school performance scores without accurate attendance and dropout data.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted to defer the 2009-2010 preliminary test and school performance presentation, by school and district, to a subsequent meeting.  The motion carried.

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While waiting for the consultant to arrive regarding the next agenda item, Board Member Nelson mentioned that this is Ms. O'Meara's last School Board meeting prior to her retirement on July 1, 2010, and took the opportunity to thank her for her services to the Pointe Coupee Parish School Board.   Mr. Frank Aguillard stated that when he was elected as a School Board member, Ms. O'Meara worked in the field of special education.  He mentioned that the Board was going to miss her and thanked her for the time that she gave to the school system. Ms. O'Meara stated that she has had a wonderful career with the school system and feels blessed to have been able to work in the same parish where she has resided.  She mentioned that she has worn many hats during her employment with the school system, but is now looking forward to a new phase in her life.  Ms. O'Meara stated that Mrs. Huffaker will do a good job as Supervisor of Personnel and Accountability. Superintendent D'Amico announced that she was excited to report that Ms. O'Meara has agreed to volunteer some of her time to help the school system. 

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Recess.  President Chad Aguillard called a recess at 6:05 p.m.

 

Open Session.  The Board returned to open session at 6:15 p.m.

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Discussion/action of Consultant Clinton M. Bowen's finding regarding insurance claims for damages resulting from Hurricane Gustav.

 

On a motion by Mr. Chad Aguillard, seconded by Mr. Kevin Hotard, the Board voted unanimously to defer this item to a subsequent meeting since Mr. Bowen was not in attendance.

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Remarks from the Superintendent.  Superintendent D'Amico mentioned that she has some good news and some bad news to report.  The good news is that the Pointe Coupee Parish School Board, once listed in the financial risk column on the Louisiana State Department of Education's Fiscal Risk Assessment Summary Report, appears in the no action column for FY 2009-10.  The bad news is, as hard as we had worked on the Title I School Improvement 1003g (High Performance Schools' Initiative) Grant, we were not funded.  All Applications were ranked; we had a 71.3 score and the clear line of demarcation was at the 75 point mark.  According to the correspondence that was received from the State Department of Education, schools below the 75 SPS will remain eligible to apply for money in early Fall 2010 and they plan to create a School Turnaround Office that will work collaboratively with us over the next few months to ensure that the right conditions are in place to put together an even stronger intervention plan for Rosenwald Elementary for the next round.  Of the thirty million dollars provided for school district improvement, one of the reasons given was a high level of commitment by changing the school leadership (removing  the principal from the school). Mrs. D'Amico stated that we are going to still move forward.  We will continue  to make changes by sustaining our relationship with the International Center for Leadership in Education (ICLE); implementation of the Teacher Advancement Program (TAP), and will pursue other reform measures that will help to improve student achievement at  Rosenwald Elementary.

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Mr. Clinton Bowmen arrived to make his presentation, and the wish of the Board was to add the item back to this month's meeting agenda.

 

Added Agenda Item.  On a motion by Mr. James Cline, seconded by Mr. Brandon Bergeron, the Board voted to add the following deferred agenda item back to the agenda, and by a unanimous vote of the Board, the item was added back to the agenda.

 

Discussion/action of Consultant Clinton M. Bowen's Findings Regarding Insurance Claims for Damages Resulting from Hurricane Gustav

 

Mr. Bowen apologized for not being able to arrive at the meeting earlier.  He mentioned that he was in attendance to report to the Board that during the last three weeks he had met with Chief Financial Officer Jared Gibbs, and the Director of Maintenance and Support Services Donald Fuselier.  Mr. Bowen stated that Mr. Fuselier and Mr. Gibbs provided him with documents and various correspondence from the insurance company and FEMA.  Mr. Bowen stated that in his opinion he could work in our favor by making additional claims. 

 

Mr. Nelson questioned the cost to the system.  Mr. Bowen explained that he is paid a contingency fee of 10% of the money retrieved.

 

Mr. Frank Aguillard was concerned about the effects of additional claims regarding the cost of insurance.  Superintendent D'Amico stated that she was concerned about the impact that additional insurance claims would have on FEMA claims that had been paid.

 

Mr. Frank Aguillard made a motion to accept Superintendent D'Amico's recommendation to do further research prior to hiring Mr. Bowen on a contingency plan.  Mr. Thomas Nelson seconded the motion.  Unanimously carried.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Brandon Bergeron,  the meeting adjourned at 6:50 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

 

_________________________________
Chad Aguillard, President

 

_________________________________

Linda D. D'Amico, Superintendent

Secretary-Treasurer