MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, May 27, 2010

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, May 27, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members in attendance were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mr. James M. Cline was absent.

 

Mr. Frank Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Mr. Bergeron stated that the Building and Grounds Committee had met on Wednesday, May 26, 2010, and a recommendation was made to add an item to the May 27, 2010 regular School Board meeting agenda regarding additional classroom space at Livonia High School to address phase III Quality School Construction Bond (QSCB) funding projects. 

 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Frank Aguillard, the Board voted unanimously to add an item to the agenda that would address additional classroom space and a restroom facility at Livonia High School.

 

Added Agenda Item.  Discussion/Action Regarding Additional Classroom Space and Restroom Facility at Livonia High School (Phase III - QSCB).

 

Board member Bergeron stated that due to capacity issues, six classrooms and a restroom are needed at Livonia High School.  He yielded to Superintendent D'Amico.  Mrs. D'Amico stated that phase three of the Quality School Construction Bond (QSCB) funding projects should be considered since enrollment at Livonia High School ended with 701 students and student enrollment is anticipated to be 771 by the beginning of the 2010-2011 school year. She stated that Mr. Bergeron's idea for consideration was to construct  six classrooms and a restroom out of block material with a metal roof (3750 square feet).  Mrs. D'Amico also stated that a 9th grade academy was started at Livonia; however, it has not been in a totally separate facility.  This addition would allow the ninth grade academy to be separated and provide additional space for other classes.  A discussion followed. 

 

Board member Anita LeJuene mentioned that since Livonia High offers dual enrollment perhaps there could be a room suited to handle virtual classes utilizing the rooms that are already equipped; funding for future technology capabilities may need to be researched.


Principal Stacy Gueho reiterated that currently there are no restrooms located in the area where freshman class instruction is provided. 

 

The architect is looking into the possibility of constructing a L-Shape block building that would connect the modular building that is currently located on the campus.

 

Mr. Kevin Hotard made a motion to authorize the Superintendent to obtain architectural drawings of the six buildings and to place it on bid for thirty days.  The motion was seconded by Mrs. Anita LeJeune.  Unanimously carried.

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Recognition of Outstanding School Support Employees.  Superintendent D'Amico recognized the following Elementary and High School Level School Support Employees for 2009-2010.

 

Christy Savoie, a paraprofessional at Rougon Elementary School, was recognized with a certificate for being chosen as the Elementary School Level Outstanding School Support Employee.

 

Tanya Burgess, a paraprofessional at Livonia High School, was recognized with a certificate for being chosen as the High School Level Outstanding School Support Employee.

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Recognition of Mason Torres, a 10th Grade Student from Livonia High School.  Superintendent D'Amico stated that she had invited Mason Torres, a 10th grade student from Livonia High School, to attend the May School Board meeting to be recognized for  winning second place in the Louisiana State Holocaust contest.  Mason was presented with a certificate of achievement and applauded for his accomplishment.

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Recognition of Student Athletes for Receiving College Scholarships.  Superintendent D'Amico recognized the following athletes for receiving college scholarships:

 

 

Additionally, Superintendent D'Amico announced that she would like to recognize the Livonia High School Welding Team for their accomplishment of winning first place in the Fillet and V Groove Welds during the High School Craft Olympics held at the ABC school in Baton Rouge.  Robert Thurman, Brent Wheat, Daniel Meche and Marcus LeDuff competed in the high school Craft Olympics.  Robert competed in the V Groove category and as an individual welder, he placed first out of 63 welders.  He was awarded a $300.00 gift certificate, a 3-year scholarship and a trophy.  Daniel Meche won 2nd place overall in fillet welding and received a $200.00 gift certificate, a 2-year scholarship and a trophy.  He competed against 51 welders.  Mrs. D'Amico stated how proud she was of these students.  She mentioned that many students are offered welding jobs immediately after leaving high school; some  students make a career out of welding, others use their welding skills to make money while pursuing their college degree.  Mr. Randy Jarreau is the welding instructor at Livonia High School.   Superintendent D'Amico also announced how proud she was of the Livonia High School baseball team for making it to the semi finals during their first year of 3-A classification; an article will appear in the Pointe Coupee Banner.

 

Livonia High School Baseball Head Coach Jason Lemoine and Coach Lance Jarreau were recognized and awarded a certificate for their accomplishments.  Coach Kenny Langlois was also recognized; however, he was not in attendance.

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Presentation by Clinton M. Bowen,  Public Adjuster and Property Loss Consultant.  Mr. Bowen thanked the Board for the opportunity to make a presentation to them.  He stated that he is licensed to work with the policy holder, or their attorney, to work to get more money from the insurance companies.  Mr. Bowen mentioned that there is a limited window of time to define or file suit for any previously unclaimed hurricane revenues (September 1, 2010 for Gustav, and September 13, 2010 for Ike).  He stated that he could review any building that was affected by one of the aforementioned storms.  Basically three things need to be considered; the review of the declaration pages of the policy/the loss evaluation estimates; report significant findings to the Board, along with a financial proposal; enter into a contract if additional financial recovery is needed.  Board member Chad Aguillard questioned if the Policy Jury worked on a contingency basis.  Mr. Bowen confirmed that he has been a public adjuster for twenty years and payment is based upon a contingency plan should they choose to do so if additional recovery should be sought.

 

Mr. Thomas Nelson made a motion to authorize Mr. Bowen to do an initial assessment to determine if additional recovery could be made from the insurance company for hurricane damage.  Mr. Kevin Hotard seconded the motion.  The motion carried.

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                                                                  Consent Agenda

 

The following consent items are considered to be routine and are enacted with one motion. Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard to approve the following consent agenda items.  Unanimously carried.

 

 

                                                              BOARD RESOLUTION

                                                     Jobs for American Graduates (JAG)

 

                                              Pointe Coupee Parish Public School System

 

Resolved, on motion of Thomas Nelson, seconded by Frank Aguillard, that the Pointe Coupee Parish School Board designated Linda D=Amico, Superintendent, to initiate, negotiate, and sign for grants between the Louisiana Department of Education and the Pointe Coupee Parish Public School System.

 

President_______________________

Date___________________________

 

I hereby certify that the above and foregoing is a true and correct extract from the minutes of a regular meeting of the Pointe coupee Parish School Board held on May 27, 2010, at which there was a quorum present and voting.

 

ATTEST: ___________________

 

DATE:    ____________________

 

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Personnel Actions.  Ms. Cynthia O=Meara, Personnel Director, reviewed the Personnel Actions for the month of May 2010.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard to approve the following personnel actions as presented by Ms. O=Meara:

 

Retirements:

 

Linda Batiste, bus driver, special education (Baton Rouge), effective 05.21.10

Dorothy Belizeard, food service technician, Valverda Elementary, effective 05.20.10

Carol David, bus aide, special education (Baton Rouge), effective 05.21.10

Sue Ann LaCour, certified teacher, Valverda Elementary, effective 05.20.10

Cynthia M. O'Meara, Director of Personnel, central office, effective 06.30.10

Evelyn Winley, certified teacher, Upper Pointe Coupee Elementary, effective 05.20.10

 

Resignations:

 

Melanie Jones, certified teacher, Livonia High, effective 05.20.10

Relda Langlois, custodian, Valverda Elementary, effective 05.04.10

Shanel LeBlanc, non-certified teacher, Livonia High, effective 05.20.10

Andrew Sears, certified teacher, Rosenwald Elementary, effective 05.20.10

 

Extended Sick Leave:

 

Jodi Burson, certified teacher, Valverda Elementary, effective 05.03.10

Patricia Christopher, food service technician, Valverda Elementary, effective 05.06.10, 05.10.10, and 05.13.10

Teresa Estes, certified teacher, Rosenwald Elementary, effective 03.22.10-03.26.10,

Marcella Fields, bus driver, Rosenwald Elementary, 04.12.10 - 05.20.10

Alicia Glaser, paraprofessional, Valverda Elementary, 04.22.10 (5 hrs.), 04.23.10 and 05.19.10 (3 hrs.)

Alcunia Gray, food service manager, Livonia High, 03.26.10 - 05.20.10

Karen Harrell, non-certified teacher, Livonia High, 04.22.10, 05.10.10, 05.11.10 (2 hrs.)

Mercedis Howard, certified teacher, Upper Pointe Coupee Elementary, 04.19.10 - 04.23.10

Donita Jack, paraprofessional, Rosenwald Elementary, 03.24.10 - 05.20.10

Marie Jack, food service technician, Rosenwald Elementary, 04.22.10

Heather Jarreau, social worker/counselor, Valverda Elementary, 04.21.10

Lishanda Lewis, practitioner teacher, Livonia High, 05.13.10

Creasy Martin, paraprofessional, Livonia High, 04.19.10, 05.05.10, 05.13.10

Shanika Martin, certified teacher, Valverda Elementary, 05.18.10 (1 hr.)

Donyella McVay, certified teacher, Rosenwald Elementary, 05.0410 (3 hrs.)

Mary Helen Roy, certified teacher, Upper Pointe Coupee Elementary, 03.09.10 - 03.12.10, 03.15.10, 03.25.10 - 03.26.10, 03.29.10 - 03.31.10

Doris Washington, paraprofessional, Livonia High, 04.21.10, 04.22.10, 04.23.10

 

Request for Leave Without Pay:
 

Teresa Estes, certified teacher, Rosenwald Elementary, effective 03.26.10 - 05.20.10

 

Consider Granting Waiver of the Return to Work Requirement Under Sabbatic Leave:
 

Evelyn Winley, certified teacher, Upper Pointe Coupee Elementary

 

Consider Appointment of Head Start Clerk:  Bridgette Deville

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Approval of Monthly Financial Information.  Mr. Brandon Bergeron made a motion, seconded by Mr. Kevin Hotard, to accept the monthly financial information as presented by Mr. Jared Gibbs, Chief Financial Officer.  Unanimously carried.

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Approval of Phase II Quality School Construction Bond Loan Projects.  The Grounds and Building Committee reviewed the second phase of the school construction bond bids that were opened at 2:00 p.m. on May 26, 2010.   

 

It was explained that three companies received bid packets for a/c units for Rosenwald, Rougon and Upper Pointe Coupee and that only one company, River City of Baton Rouge, had provided a bid.   However, the bid was over budget; therefore, the Building and Grounds Committee recommended that this project be re-bid.  Their suggestion was to have each school receive a separate bid, to hopefully encourage local participation.

 

A response letter was received from the company (O.D. Hayden of Baton Rouge) that provided the lowest bid for the miscellaneous renovations at Valverda Elementary School stating that they accepted the notice of disqualification and stated that they will not request a hearing (they failed to include the required project name "MISCELLANEOUS RENOVATIONS" on the bid envelope).

 

Mr. Frank Aguillard made a motion to accept the recommendation by the Building and Grounds Committee to approve the low bid of $107,589  for gymnasium floor replacement for Rougon Elementary and Livonia High Schools from J. Reed Contractors of Baton Rouge, and the low bid of $163,790 from Brian Torres of Livonia, Louisiana for miscellaneous renovations at Valverda Elementary.  Unanimously carried.

 

Mr. Frank Aguillard announced that although the a/c units for Rosenwald, Rougon and Upper Pointe Coupee will be rebid, he assured everyone that these Phase II projects will be completed.

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Permission Granted to Advertise Bids for 16th Section Property for Hunting.  Mr. Jared Gibbs, Chief Financial Officer, provided copies of the bid proposal form, instructions, and specifications, for the 16th Section hunting lease property.  Upon approval, advertisements will appear in the local journal, The Pointe Coupee Banner.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to advertise for sealed bids regarding 16th Section hunting lease property.  Unanimously carried. 

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Approval of Title I Part A Regular Allocations/Distribution for 2010-2011 School Year.  Superintendent D'Amico explained that the proposed allocations for the Title I Part A regular allocations/distribution for the 2010-2011were generated by the e-grant.  Mrs. D'Amcio stated that Upper Pointe Coupee, Valverda, Rosenwald and Rougon Elementary schools are included; Livonia High School will be served by Education Excellence Funds.  Ranking for the entire district reflects 1843  low income students in public schools, 260 for non-public schools.  The overall Title I district allocation is about $20,000.00 greater than in 2009-2010. $232 per pupil will be allocated.

 

A discussion ensued regarding the district's RTI program sustainability in reading (Reading First/ELFA).  Funding from Title I, Title I ARRA, IDEA, IDEA ARRA,  and Ensuring Literacy For All will be used at the elementary schools to assist with the continuation of our response to intervention reading program (Reading First/ELFA),  Due to reduction in arrw funding and improved student performance, Valverda will not receive ELFA funding in 2010-2011.  Rougon applied for ELFA funds as a new school; however, they will not receive ELFA funding.   The Stated did not add any new schools this term.  Stimulus money, general fund, and IDEA funds could be used to continue our response to intervention in reading (Reading First/ ELFA), although it maybe a scaled down version. Every effort will be made to maintain the fidelity of the program.  In the previous grant, we promised that we could assure to continue the program.  It is expected that after using available grant funding this RTI in reading could cost the system about $250,000.00to be an effective intervention for students in K-11. In Reading First/ELFA grant assurances we promised that we could sustain when direct funding ends.  The Superintendent fears that if we don't sustain, we will not have a competitive edge for the Learn Act Grant, a K-12 Literacy Proposal.

 

Mr. Brandon Bergeron stated that he would like to know the economic status and the exact cost to the general fund.  Mr. Chad Aguillard asked the rationale of being able to sustain now.  Superintendent D'Amico stated that all grants that you write include sustainability clauses.   

 

Mr. Chad Aguillard questioned if there are any statistics regarding if you don't sustain and if federal dollars would be lost?  Mrs. D'Amico explained that if the Federal Program officials are reading a competitive grant and points on a rubric are given for sustainability of a previous program, if you do not sustain, you will lose the competition.

 

Anita LeJeune agreed that adding funding from current programs like Title I Reg. Grant Title I - AARA and IDEA could be blended to help sustain the reading program.

 

Board Member Kevin Hotard interjected how impressed he was when he visited a school that was using the Reading First program.  Mr. Frank Aguillard stated that test scores are important.  Mrs. Anita LeJeune mentioned that teachers enjoy teaching Reading First and encouraged continuation of the program. 

 

Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to approve Superintendent D'Amico's recommendation regarding Title I, Part A Regular Allocations/Distribution for 2010-2011 as presented, and to also maintain the Reading First/ELFA RTI Program.

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Approval of Supervisor of Personnel and Accountability's Job Description Change.  Superintendent D'Amico stated that the Supervisor of Personnel and Accountability's job description was removed from last month's reorganization plan to advertise for the position.  After further review, it was discovered that it is necessary to remove the sentence that states (make recommendations relative to continuing or terminating the services of the teacher included in the paragraph under the observation and evaluation section of the job description), as the Superintendent is the only person who can make a recommendation to terminate an employee.  Therefore, an item was placed on the May School Board meeting agenda requesting approval of the job description reflecting the aforementioned change.

 

Mr. Thomas Nelson made a motion to accept the Superintendent's recommendation to approve the necessary change to the Supervisor of Personnel and Accountability's Job Description.  The motion was seconded by Mrs. Debbie Collins. Unanimously carried. 

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Approval of the Superintendent's Reorganization Plan. Members of the Pointe Coupee Parish School Board received draft copies of Superintendent D'Amico's proposed re-organizational plan at the April 22, 2010 School Board meeting; however, it was decided that the Consent Committee would review the plan until a subsequent meeting.  Mrs. D'Amico stated that the technology department is grossly understaffed and the addition of a new technology clerk position is being requested; 25% of the salary for this position will be paid with Title I funds.  Superintendent D'Amico deferred to Mrs. Debbie Collins, Consent Committee Chairperson.  Mrs. Collins reported that the Committee discussed job descriptions that were included in the original reorganization plan, as well as the new technology clerk position; she mentioned that the Board must be mindful and fiscally responsible when making financial decisions that affects the budget.  She stated that the Consent Committee recommends approval of the Superintendent's Reorganization Plan, and the new technology clerk position (job description forthcoming).

 

Mr. Chad Aguillard interjected that Mrs. D'Amico has been Superintendent for a very short period of time. Ultimately, the Board should consider that the success or failure of the Superintendent will be judged upon the implementation of a plan that she thinks is needed for the district.

 

Mrs. Debbie Collins offered the motion to approve the Superintendent's  Reorganizational Plan as presented by Mrs. D'Amico.  The motion was seconded by Mr. Thomas Nelson.  Unanimously approved.

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Head Start Supervisor's Monthly Report.  Mrs. Karen Shaw provided School Board members with copies of the May 2010 Head Start Supervisor's Report, along with a list of new applicants for the 2010-2011 school year. A short discussion followed regarding recruitment efforts, program design/management, and self assessment monitoring visits.  Mrs. D'Amico alluded to Secretary Kathleen Sebellius' letter that Ms. Shaw forwarded to her in an e-mail regarding HHS's plans and steadfast commitment to upholding the integrity of the program.  Superintendent D'Amico's response to Mrs. Shaw was that it was nice to know that Mrs. Shaw makes sure that the Pointe Coupee Parish School System's Head Start program functions strictly within the law, and that in her hands she does not feel that the system will have the eligibility problems described in the email with an attached letter from Secretary Sebellius.  Mrs. Shaw reported that Board member Debbie Collins was appointed as a liaison to work with her and the Head Start Policy Council.  She stated that self assessment monitors will be visiting the school system in the near future.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to approve the May 2010 Head Start Supervisor's report as presented by Mrs. Shaw.

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Discussion/action Regarding the Destination of the 2009-2010 Sixth Grade Students from Rosenwald Elementary School.  Mrs. D'Amico stated that the majority of the parents of Rosenwald Elementary sixth grade students would like their children to remain on the Rosenwald campus to attend seventh grade. Superintendent D'Amico recommended  that the Board consider allowing those students that are currently enrolled as sixth grade students at Rosenwald to enroll at Livonia High School for 7th grade for the 2010-20100 year.  She mentioned the fact that it is the right of Rosenwald Elementary students to use opt out (school choice) or Minority to Majority in order to transfer to Livonia, regardless. At the end of the 2010-2011 school year, we will reevaluate Rosenwald Elementary's academic progress and revisit the issue.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins to support Superintendent D'Amico's recommendation that would allow the 2009-2010 sixth grade students from Rosenwald Elementary School to attend school at Livonia High School for the 2010-2011 school year.

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Strategy Session and/or Action Concerning Prospective Litigation.  Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to enter into an executive session at 7:05 p.m. to discuss strategy relative to a worker's compensation claim made by Rose Johnson following receipt of written demand.  Unanimously carried.

 

Executive Session: On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the Board voted to enter into an executive session at 7:05 p.m.

 

Open Session: On a motion by Mr. Thomas Nelson seconded by Mr. Frank Aguillard, the Board returned to open session at 7:25 p.m.

 

Mr. Chad Aguillard announced that he would like to recuse himself from action regarding agenda item number twenty-three.

 

Mr. Thomas Nelson made a motion to allow the Superintendent to negotiate the Rose Johnson worker's compensation settlement that was reviewed in an Executive Session up to the amount that was discussed.  The motion was seconded by Mrs. Debbie Collins. 

 

YEAS:               Frank Aguillard, Brandon Bergeron, Debbie Collins, Kevin Hotard, Thomas Nelson and Anita Lejeune

NAYS:               None

ABSENT:           James Cline

ABSTENTION:   Chad Aguillard

 

On a 6-1-1 vote of the Board, the motion passed.

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Remarks from the Superintendent.  Superintendent D'Amico mentioned that the LEAP and GEE test scores were embargoed until late Wednesday, May 26, 2010; copies of the embargo were placed in the Board members' update folders for their review.   She stated that she plans to have a Powerpoint presentation at the regular School Board meeting in June regarding test scores.  Superintendent D'Amico announced that 21st Century/TANF summer school class, as well as credit recovery classes, LEAP (4th and 8th grade), and GEE (high school) remediation began on Monday, May 24, 2010; transportation/meals are being provided and students attend the summer program from 7:30 a.m. to 1:30 p.m.  Monday-Thursday with field trips on Fridays.  Superintendent D'Amico thanked Coach Brewerton, Athletic Director of Livonia High School, for his assistance with sporting events.  She also thanked Coach Burson for assistance with obtaining athletic scholarships for our students.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 7:29 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD
 

___________________________________
Chad Aguillard, President

 

___________________________________
Linda D. D'Amico, Superintendent

Secretary-Treasurer